On completion of this chapter you will have an understanding of the purpose of
the checklist the tasks and who is doing what the obligation to report to
superiors when any negative items are observed the standard procedures for a
crude oil tanker when departing a loading port the early departure
procedure EDP who is responsible for the various activities the formalities
regarding cargo documentation and port clearance
what is the purpose of the pre-departure checklist the purpose of the checklist
is to verify that the vessel in all respects is prepared and seaworthy for
the upcoming sea passage this includes the vessels draft-free board trim
navigational preparedness engine security check for stowaways etc the
junior officers are as for the pre-arrival checklist involved in most
of the preparations and checks prior to departure any negative answers in the
list are to be reported immediately to the superiors
when the cargo documentation is completed and the master has received
the port clearance the vessel passes through the standard activities for
departure the agent and cargo surveyors disembark pilot on board unwilling and
leading terminal assisted by tugboats steaming out from harbour and quitting
pilots when passing the sea boy
who is responsible for the various activities in addition to the masters
and chief officers preparations with the documentation and formalities the pomp
man checks the cargo system and the bosun with deck crew prepare the vessel
for the sea passage and the watch system is changed from Harbor to sea Watchers
you
once loading has been completed why can a tanker not sail away immediately
without waiting for official paperwork in some of the major crude oil loading
ports like Rus channel de jouer mer in Saudi Arabia the early departure
procedure is currently used because of the huge quantities of crude oil
exported through this port numerous crude oil tankers caught at its terminal
daily the need for quick turnaround is therefore considerable prior to arrival
the master has been approached with the question if he accepts early departure
procedure to be used upon departure the owners and charterers must be informed
and accept the procedure to be used when a crude oil tanker has completed loading
and the ship's all cargo figures have been exchanged and found acceptable the
cargo documents certifying the origin quality quantity and ownership of the
cargo will be released the master needs the official cargo documentation on
board because it is legal evidence that the cargo on board is being carried in
compliance with international norms working out the huge amount of data
needed to fill in or documentation like bills of lading quality reports on edge
and time sheets etc takes a long time and all documents need to be signed by
the master and shippers in order to save time and to avoid delays both to the
vessel and terminal all documentation already signed by the shipper is brought
on board in ample time prior to departure by the agent but the documents
are without the quantity and quality figures specified the master signs the
completed documents and gives the letter of authority to the agent to find the
incomplete documents such as the bill of lading on his behalf after the show
figures have been matched with the vessels calculated figures he receives
his sets and the remainder is left with the agent the vessel can depart once the
figures have been finalized and transmitted to the vessel the final
documents are completed by the terminal and the agent finds them on the masters
behalf in addition to filling in the missing cargo figures and mailing them
to owners and Charteris the agent emails the figures to the
master who then fills in his documents to be kept on board