drive is an good tool for collaborating (working together) on Google Docs, projects and other files
because everything is stored in the cloud (on the internet)
there's no need to email files back and forth instead you can work on the exact
same document with anyone you want all the other person needs is a Google account of their own
to get started chose the file you want to share using the check box on the left then click the SHARE button
here you have a lot of different options, first I'm going to show you how to share your file
one-on-one with people you know all you have to do is look for the box that says add people
then start typing the addresses that the people you want to share with
next click the drop-down arrow to the right to control whether they can edit
comment on or just view the file remember only files in Google Docs
format can be changed online by different people, I'm happy with this option so I'm
going to go ahead and click Add message then type a note to my friends
by default (chosen option by the computer) the people you share with have the ability to change the permissions on the file
that means they can invite new people to view or even work together (collaborate) on it
if you don't people making changes to your file then click the CHANGE link at the bottom of the window
then choose the option that says "only the owner can change the permissions"
when you're happy with your settings go ahead and click SHARE and SAVE
and your friends will be added to the list of people who can see your files
another way to share files on drive is to give a person a link to your file then that person can
use that link to get/see the file even if they don't have a Google account
this can be especially useful for files that are too big to send us an email attachment
like a video or photo album
to shared a link start by following the same steps as before
this time however we're going to click Change next to the first item on the list
here you can change your visibility (what you want people to see) options just click "Anyone with the link" then the Save
button to continue the original dialog box will reappear with a link that you
can share on social media sites or just copy and paste
now you can send this link in an email for example or post it on your blog
its important to be careful with this method of sharing files, even if you share the link
with only a few people there's a chance anyone could find it online so just to be safe
never use a link to share anything personal, sensitive or private
I have one more tip when it comes to sharing files in Google Drive and this has to do with files
that other people share with you, you will always find them in the folder called "shared with me"
however you could lose access (entry) to these files at any time
if the owner of the file choses to unshared the file with you, if you have a shared
file and want to keep it permanently (forever) not to worry, there's a solution
all you have to do is drag and drop it to the link that says "My drive" you could
also drag and drop it to one of your folders, now the file is saved to your drive
you'll always have access to it even if the owner decides to ensure it
so how does sharing work, let's take a look at some of the things you can do in Google Docs
you can work on a document with more than one person at a time
this feature is great for work, school and even planning a potluck dinner like in this example
drive will let you know who else is working on the file with you
so there's no need to send changes back and forth, you can also leave comments
for example to give someone feedback, ask a question or start a dialogue to add a comment
just select the text you want to comment on, then "right click" and choose COMMENT
your comment will appear on the right
this is also where you'll see comments from other people, so now that you knowhow it works
what do you wanna share on Google Drive, maybe a spreadsheet
or a presentation, there's so much you can do when you start collaborating so make sure you give it a try