- Hey guys, Brian Hunt here with you again.
This is our second video in the
series we're doing on project management,
project workflow, and project backup
and in this video, we're gonna have two tips for you guys.
The first one is on how we rename our files
to make it easier for us to manage them,
to find them later, to search for them in Finder on a Mac,
and also how we backup our working project files
from one hard drive to another hard drive
and the software we use for that.
So let's get straight into it.
We're on the desktop here.
I have a project opened up.
This is project actually we worked on before
I just restored an older version of it
and before we start working on it,
we're using the bus theory here as you can see.
Before we start working on this project,
one of the things we like to do is rename our files.
Our different kind of clips.
We have Drone, we have FS7,
we have GH4, we have an OSMO,
and why we wanna rename these
is that it really helps us
when we wanna go back to clips later.
If there's restoring footage somewhere else
and we're like ah, where was that clip?
We wanna be able to go into our finder
and type in some of these things
and have some clips match.
It's way easier than having all your stuff,
you know, just like a numbered sequence.
Also, if you're delivering this footage
for somebody else to edit,
or somebody else to work on,
we're gonna put information here
that will really help the editor
understand that and know what LUTs
or what kind of different things
they need to do to treat this footage.
So now we're into our clips on our FS7
and what we're gonna do to rename it,
it's a very simple process.
We're gonna highlight all the clips,
we're gonna right click,
and we're gonna go to rename
and we're gonna rename all 309 of these items.
So it will change the number sequence a bit,
but we're not as concerned about the numbered sequence
as we are about the naming structure of the video file.
So I'm gonna go to rename these items.
We're gonna to in here
and I'm gonna start with calling it what the project is,
where we shot it, the date,
I mean you can do a numbered date here
and we're gonna put in the camera it was on
and I'm also gonna put on the color profile.
We show in Slog2 and it's all 4k.
Sometimes it'll be a mixture in here
between 4k and 1080 if we're doing some slow motion,
but this gives you an idea.
And then we wanna start with a numbered sequence.
And if you didn't see this stuff come up first
when you brought this over,
and you had to make sure it's not replace text,
you need to have it to format.
Okay, so now we just hit rename, boom.
Everything has been renamed.
So you would do the same thing,
and I would just, make it easier,
I'm gonna copy this part here.
I'm gonna go back.
I'm gonna go to the Drone footage.
I'm gonna highlight it all.
And I'm gonna go back in to rename these 10 clips.
This is the drone stuff.
Again, if it comes up the first time for you
and it looks like this,
all you need to do is change it over to format
and then I'm gonna change this over.
Then I'm gonna put in, it's a DJI, it was a Phantom,
I'm gonna put drone in there just for reference too
if I'm searching for drone clips.
I'm gonna say rename,
and everything's being renamed.
So now if I need to go to a finder level
at a different time,
and I wanna quickly go through some stuff
and look for my drone footage,
I can type in drone on the finder level,
and all the clips that are being
named with drone are gonna come up.
So that's the first part of this video
is just telling you how we rename these clips
and why we rename these clips.
It's a really simple process.
You can do it whatever way you like,
or put the information in there,
but you can see how that will be
valuable for somebody else looking at,
or how it can speed things up
when you need to find a certain clip later on.
You have that built-in, that information
built into the actual name of the file.
Now we're getting into the second part of the video
where we're gonna talk about how we back up
and how we store our working project files.
Here we use OWC Raid external hard drives.
We have two of them,
and we have this on three of our editing systems like this.
So you can see on the date of these,
it says 2015 16 terabyte
and I have another 16 terabyte back up.
So the process basically is
these are two drives that are mirrored exactly.
We're using software to write from one drive
to the other drive every night.
Whatever footage has been added to this drive,
will be added to this drive.
So if this whole drive kicks the bucket,
we still have all our project files here
and when we're finished with a project,
we backed it up on LTO tape
and we backed it up on our NAS
and we're gonna show you that process
in a separate video later on.
But for this video, we're jumping to the computer.
I'm gonna show you the software that we use.
So with the software here,
and there's a link to it in the description of the video,
it's called Carbon Copy Cloner.
It's 50 dollars to buy.
It's an awesome software.
We've been using this for probably five or six years
and doing this process with it.
So you can download the free trial of it before buying it.
We have, this is gonna look like
Carbon Copy Cloner will look like
when you first open it up.
What we're gonna do here
is we're gonna make a new task.
We can call this 16 terabyte backup
and then we're gonna take our 16 terabyte drive.
We're gonna put it in there.
That's our source.
That's what we're pulling from.
This is our working drive.
And then we're gonna take our backup drive
and we're gonna put that into our destination, okay?
So we're gonna clone here all the files
and if we actually delete stuff on our 16 terabyte drives
when it does the backup it will notice
that those files are no longer here
and so it will make it so these files
are also no longer there.
It's actually just a clone
and it's done daily of this drive to this drive.
So now we wanna turn off the SafetyNet.
The problem with putting the SafetyNet on
if you have the exact same size of drives,
is that this drive will start filling up bigger and bigger
and more space than this one
because it's making a safety net.
It's almost making a revision history
like you would have on a time machine backup.
You can then click here to run a task.
So we wanna run this task on a daily basis
and then you can pick it's gonna repeat every day
and when we want it to start.
Now we're gonna set this up
so we can run this once a day at this time.
So this will run daily.
So Carbon Copy Cloner is not just great
because it lets you mirror your drive,
it will also give you an error
if there is any problems on that transfer that happens.
We set it up so it happens at night when we're not editing.
Carbon Copy Cloner will come up with a window saying
we successfully backed up or transferred these files over.
If there is any issues,
that window would say we had issues,
we couldn't back stuff up.
That might happen if there was a corrupt video file,
or a corrupt project file,
you could have some issues that way.
But it lets you know that there is something wrong with it.
Then you can go into the project,
and you can fix things,
and you can run your backup again.
So one other thing we do is all our media cards
after we've transferred them
to our external hard drive for our working projects.
We do not format these cards
until we've seen the backup
become successful the next morning.
So in the next video in the series,
I'm gonna talk to you guys about
how we use Project Manager within Premiere
to consolidate all of our footage,
and all of our edits from one project,
and how we then archive that to our NAS system
and why we do it that way.
So thanks so much guys for taking the time
to watch this video.
I hope there is some great tools
and some takeaways from this video for you.
If you have some software tips that you use
for the way you back up your projects,
please leave them in the comments below.
Let's make a discussion here.
It'd be great to see what other people are doing.
This isn't the only way to do things.
This is just a way that we found
and a system that we found that works well for us.
If you like this video, please give us a like.
Please think about subscribing to our channel,
and we look forward to seeing you on the next one.