Hey everyone, Daniel here from TwinBytes with another quick tutorial for you.
This time i'm going to show you how to password protect a Microsoft Word document
and the latest version here 2019 with office 365. if you do find my videos
helpful please do give it a thumbs up and subscribe if you haven't already. Thanks.
So if you have a Word document such as this one here and you want a password protected
without creating a zip file such as another video that I've made. you can go up to the file menu
go to save;
and you can choose where you're going to store the file
give it a name and the file type
which you can probably leave as default and you would click on more options
once you get into the more options, this is where you can also
choose where you're going to be storing it and what name you're going to give it.
But before clicking save right beside that button there's tools. If you click that you have a drop
down menu with a few options and there's general options. When you go into the general options
you'll see the options here to put a password for opening it and also another one for modifying it
and you can also try to force on a read only recommended which really doesn't do a lot other
than make a request. so I'll show you how that works. First I'll give it a password for opening
and then i'll give it a slightly different password for modifying and we'll click ok
and we gotta re-enter the password for opening
and then re-enter the password that's for modifying
now that we've got that in place i'm gonna just rename this slightly and i'll just say
pass for password and save that in the same folder where i had it so i'll close out of this document
I've got my original document and then i got the password protected one
so I'm going to open that and you'll see that it's asking me for the password to open it
so I'll go ahead and type in that password and hit enter. Now it's asking me for a password for modifying.
So I have the option. if if you sent this to someone and you gave them the password for
modifying then they can enter that otherwise they would have to click read only so they can't make
any changes they can only read the document. so if i was to try and make any changes here and save it
it won't allow me to save it as the same name. Because it's read only. I would have to save
it in a different location or with a different name. So there's nothing stopping someone from
taking that document modifying it and creating a different document out of that with a different
name and it'll keep all the same original contents but they won't be able to edit the original one
that you sent. If I went into the general options and this time I'm just doing read
only recommended and i hit protect document and i will rename this slightly to read and save that
so i've got my copy that's supposed to be read only. we didn't specify any password so
there was no need to enter one opening this but if i try to edit this and go to save it
i'm going to close that now i can go back into this read document and see if it took my
saved changes and it did even though i put on to save it it still took the changes
i'm going to delete that read copy i hadn't go back into my original document
so if i go back into this again and i'm going to create a new read
copy and the general options so i want to force on read only but i need a password to modify.
and then it seems it doesn't matter if you hit protect document or not we'll go back in here
and it doesn't show the password that we entered i'm gonna click that hit okay
you gotta specify the password again to make sure you typed it correctly
and if we go back again just to look we can see that it does have the password uh in there and the
check mark on read only recommended so i'm going to okay that and i'm saving it with the new name
let's get out of here and we're going to try opening this one that we just saved and you
can see this is prompting us to enter in the password or we can do read only
if i put in the password i'm able to make the changes
if i didn't want to do the password and i click read only we can see what happens
i'm going to hit save keeping the same name save says we can't do it because it's read only so
you'd have to save it in a different location or with a different name so okay fine we'll cancel
out of there so we can't save that.
So that's it for this quick tutorial how you can password protect a word document
and even separately password protect the modifying of that document once it is open so they can't modify the existing one.
but it doesn't stop them from creating a copy of it renaming it slightly and then sending it back to you making it look like it's the original
document. If you found this video helpful please do give it a thumbs up, subscribe if you haven't
already and we'll look forward to seeing you in the next video. Thanks so much. Bye for now