hi everyone it's tony here in today's video we're going to look at how to set up a webinar
using microsoft teams the thing i love about this feature is that attendees will be able to register
for this event and the system will then send them an automatic email with the meeting details
and the meeting invite as the organizer you can download this report to see who's registered
for this event in today's video i'm going to show you how to do all of this and more
are you ready i know i am then let's go
to set up your webinar go into the calendar in microsoft teams then click here and then
select webinar webinars are split into two parts you've got this screen here which are the meeting
details for the presenters and the organizer and then the other part is the registration form
which the attendees will use to sign up for this webinar first let's complete this screen add the
presenters that are going to join you for this webinar then select when the webinar will take
place now if you want yourself and the other presenters to join the webinar early perhaps
to get set up then you can adjust this here and you can set it that the attendees have
a different start time and i'll show you that separately so once you've got this screen complete
you can then move on to the registration form now before we do that we've got this
drop down here which says require registration now my organization for everyone is grayed out
so this means i can only use this webinar for internal purposes only your organization might
be different if it's not and you want to invite people outside your organization then contact
your it admin and they may be able to enable this for you next i go to the registration form
so this is what the attendees will get to sign up for this webinar
i'm going to add an image so it doesn't look so plain
and now i'm going to start entering the event details the start time that you select here is
when you want the attendees to join this webinar and this can be different what we entered on the
previous screen i'll next pop in a description to help provide more information on what this
event's about and next add the speaker details so i can pop in the speaker's name and the bio
now in this example i'm just going to put in the job title but you can put in more information
over here on the right these are the fields that you want the attendees to complete by default
you've got these standard fields here but you can add more if you want so if i click here i've got
a selection of fields to add so perhaps i want to add a job title perhaps i want to add the industry
and i can make these fields required by ticking this box here
i can also add custom questions so perhaps i want to add a small poll just to get a bit more
information to help me tailor this webinar once you've set up the registration form click save
you will then get a preview of the registration form and this is what the attendees will see
to send this to the attendees just click here to copy a link
in this link you can paste into an email newsletter
onto an intranet page social media wherever you like and as the little note says here
make sure you invite the presenters which we haven't done yet so to do that we click close and
then press send so they get a calendar appointment and it will also appear in our calendar too
attendees will register for the event using the form that we created
they will then receive an email containing the webinar information
and the link to join attendees can then join from any device like any normal meeting if
at any point you want to adjust the webinar details just go back into the webinar itself
and you can adjust the details from here from here you can download the registration
into an excel spreadsheet and this will show you who's registered for the event when the big day
arrives and you're ready to start your webinar just join like you would any normal teams meeting
and here you have your team's meeting window and then you can share your presentation
like you normally would if you want to learn about live events then watch this
video here or watch the video that youtube is suggesting and i will see you in the next video