My name is Pushpa Kathir. I'm a Program
Specialist at the National Institute of
Food and Agriculture. The title of my
talk is Implementation of Data
Management Plan.
This slide shows the outline of my talk.
They are, DMP requirement, including the
DMP in the review criteria and in award
terms and conditions, instructions to
program staff and panel managers during
peer review, instructions to program
staff during a word processing and post
award management.Finally, I will talk
about the data management plan resources
that will be useful for the applicants
and program staff.
in fiscal year 2019, all competitive
programs Request for Applications also
known as RFA's
request a Data management plan for
research, education, extension and
integrated research, education, and/or
extension programs.
Appropriateness and feasibility of data
management plan is included in the
evaluation criteria under the scientific
merit of the application.
Data management plan information is
included in the research terms and
conditions.
This will be effective as of October 1
2019. When I say research terms and
conditions, all research and research
related awards. That means, research,
education and extension awards. On page
15 of the research terms and conditions
document, under publication of findings
and access of data,
NIFA-funded investigators must make data
resulting from the funded projects
available within a reasonable time frame
as described in the data management plan.
any restrictions to data access must be
followed according to the data
management plan. The final technical
report must describe steps taken to
implement the data management plan and
where the data and metadata are
deposited with digital object identifier
which is a unique identifier for that
document and federal award
identification number which is the new
name for the grant number.
Instructions to program staff and panel
managers. National Program Leaders
and Panel Managers must remind the
panelists to discuss the feasibility and
appropriateness of the data management
plan for each proposal during panel and
to include the outcome of the data
management plan review in the panel
summary. Program Specialists must make
sure the panel summaries include that
the data management plan review outcome.
Instructions to program staff during
award processing. Program Specialists must
check the data management plan document
in the recommended proposal for award. If
not included in the recommended award,
request the data management plan from
the project director. This plan must be
signed by the authorized organizational
representative. For that, award checklist
and pre-award checklist include the data
management plan as shown on the slide.
This has a link that will have the five
components to include in the data
management plan document. This
document needs to be submitted
as an attachment under the other
documents in the proposal. National
Program Leaders must include a sentence
"Note to the Award Management Division:
Please make the implementation of data
management plan as a condition of this
award" in the competitive proposal
recommendation which is also known as
form three so that the Award Management
Division will add this under Award Face
Sheet as a condition of the award.
Instructions to program staff during
post-award management. National Program
Leaders must check the annual report and
the final report for the implementation
of data management plan. The final
technical report must include where the
data and mated our data are deposited
with digital object identifier and
grant number. Next slide shows the DMP
resources. NIFA has a data management
plan website that includes frequently
asked questions.
In addition, National Agricultural
library has a data management plan
website to help the applicants. I will
talk about these resources in detail in
the next few slides. National Institute
of Food and Agriculture data management
plan website. This website includes
definition of data management plan that
is, it outlines the handling of data
generated by NIFA-funded
projects during and after the completion
of the project including how the data
will be produced
or acquired, managed, stored, shared and
protected. It also includes the core
components of the data management plan.
They are data type, data format, data
storage and preservation, data sharing
and public access, roles and
responsibilities, and monitoring and
reporting.
The data management plan document must
include the first five components shown
here and this document has a two page
limit.
NIFA data management plan frequently
asked questions.
I would like to point out few important
ones. They are very useful for the staff
in answering applicants questions. The
first question is, does the project
director need to submit a data
management plan for the programs that
require data management plan if or even
if it is not appropriate for the project?
The answer is, yes, you are required to
submit the data management plan document
but the document should state that no
data will be generated or produced with
clear justification. Does an application
with sub-awards need to have separate
data management plan? No, only one data
management plan must be submitted by the
lead project director and must cover the
data collected by all parties. Should the
implementation of the data management
plan be included in the project budget?
Yes, you must include a reasonable budget
to implement the proposed data
management plan. It also includes the
link for the DMPTool website
which is an open-source online
application that helps researchers to
create data management plan.
National Ag library data management
plan website. It includes the
guidelines for the data management
planning. It follows U.S. federal public
access and open data directives. It
complies with funding agency
requirements including NIFA. It describes
the typical data management plan
components to include in the document. It
links to the DMPTool website to help
the applicants. For questions, please
direct to Mark Mirando. His email
address is Mark.Mirando@USDA.Gov
Thank you.