Hey everyone, Kevin here. Today I want to show you how you can set up an e-mail signature in
Microsoft Outlook. We're going to start with the basics. I'll show you how you can set up
a simple text-based signature first. Then we're going to spice things up a little bit. I'll show
you how you can include a handwritten signature within your signature. I'll show you how you can
add a logo, maybe a photo of yourself, and I'll even show you how you can include social media
links as part of your signature, but maybe you're lacking creativity today. I'll also show you how
you can access a massive catalog of signature templates. You could go through there. You could
pick and choose your favorite and you'll have an amazing looking signature. All right let's jump on
the PC and let's create a signature. To create a new e-mail signature, open up Microsoft Outlook.
Once you have Outlook open, click into the home tab within the mail view, and once you're there,
click into a new e-mail message. You can also press CTRL + N and that'll also open up a new
message. This opens up a new e-mail message, and as you can tell, I don't yet have a signature.
My message is just completely blank. To create a signature, click on the message tab up on top, and
right here in the center, there's an option for signature. Click on this. Right here, you can also
see that I don't yet have any existing signatures, but down below I can click on signatures to create
a new one. Let's click on this. This now opens up a prompt where I can create my signature. Right up
here at the top, I can select the e-mail account that I want to associate this signature with.
I'm going to select this account right here. Next, I can select the signature that I want to edit.
Now I don't yet have a signature, so I'll go over on the right-hand side and click on new.
This opens up a prompt where I can type in a name for my signature. Now the most fitting name for
this signature is amazing signature, because this is going to be an amazing signature. Once you're
done typing in a name, click on OK. Here now I can see the name for my new signature, and down below,
I can edit and create my new signature. I'll go in and type in some text for my signature.
I've now added a very basic signature. I have my name, my title here at the Kevin Cookie Company,
and I also get to promote the company website. See, I always tell leadership that these tutorial
videos are worthwhile doing. I get to promote our company to thousands and thousands of people.
Right up here, you can edit your signature. You can select the font, the size, bold, italicize,
underline. Here you can select colors. You can also set the alignment for your signature,
so you can go crazy with these different settings to format your signature how you want it to look.
Now that I've gone through and I've made all of my edits, I can come down here to save my new
signature. So, right here, if I want to come back and edit this signature again, I've now saved it,
and I could come back at any time to make additional changes to this. We're almost
ready to start using this new signature, but we do have a few more decisions that we need to make.
Down at the very bottom, I can decide when I want to include this signature. Right here,
I can include it with new messages. Currently it's set to none, so when I create a new e-mail,
this signature won't be included. Now I want to show the world this new signature,
so I'll select my amazing new signature, so this will be included with any new message. Also,
I can decide whether I want to include my signature for replies and forwards. So,
here too, I could choose none, or I could select my signature. Now, what's really interesting is
you can choose different signatures for new messages or replies and forwards. So, maybe
a new message will have my more comprehensive signature and then maybe replies and forwards
has a slimmed down signature. Especially if I have an e-mail thread where I'm going back and forth,
I probably don't need my full signature showing up again and again. For now, just for simplicity,
I'll choose none. Next, let's click on OK. I'm now back in my e-mail message, but I don't yet
see anything. Well, that's because we need to open up a new message. I'll close this one out and now
this is the moment of truth to see if this worked, let's click on new e-mail, and look at that, there
is my beautiful new e-mail signature included in this new message. Now, I mentioned earlier that
this signature is now associated with this e-mail account. Here if I change the e-mail account that
I send from, here you'll see that the signature is not associated with this e-mail address, so
this is just one thing to call out. Your signature will only show up with the defined e-mail account.
Now, let's say that here I have a new e-mail message and maybe I set my signature to none for
both new messages and also replies and forwards. I can still insert my signature whenever I want.
Here within this blank new message, here again, I can go up to signature, and here I'll click
on this dropdown, and here I can select whatever signature I want to include. So, let's say I had
multiple signatures, I can choose from those multiple signatures. Now I just have one,
so let's select amazing signature and there it is. There's my signature and I just inserted it into
this message. So far, we've just been looking at the basics of including a signature in an
e-mail message, but in the intro, I said we're also going to look at how to spice things up,
so you truly have an amazing signature. And I don't know about you, but when I look at this
signature right now, it's not truly amazing, so it's not really living up to the name.
Once again, let's go up to signature right here and then let's click into signatures.
This once again opens up the prompt where I can either create or edit a signature,
and here I see the signature that I just created. So, when I click on this, I can now edit it,
and right down here, I see my signature. Now first I think it’d make it a lot more interesting if I
included a handwritten signature. Here I'll enter down to give me a little bit of space, and over
here on the far-right hand side, there’s the option to insert a picture. Let's click on that.
This opens up my Windows file picker, and right here on my desktop, I've included my signature.
I'll select this file and then click on insert. And look at that! I have now included my signature
within my signature. This is starting to remind me of the movie Inception. If you're interested
in how to create an electronic signature like this, I've included a link in the description
to a video that will walk you through step-by-step how you can create something that looks like this.
Next, I also want to include a photo of myself alongside my signature. Unfortunately,
we can't do all of that within this view here, so for now I'm going to click on OK and I'll build
out my signature right here. First, I want to get the most recent version of my signature that
includes my handwritten name. I'll go up here to signature, and let me click on amazing signature,
and now here you can see the most recent copy. Next, I'm going to insert a table. I want to have
a photo to the left of my signature here. Right up here, I'll go up to insert on the top tabs
and right here there's the option to insert a table. Now I'm going to insert a table with two
columns and one row. Let's click on this. My table is now included in the e-mail message,
and I'll copy all of my signature content here, and I'll press CTRL + X to cut it. Right over here
now, I'll press CTRL + V to paste it in. Next, I want to include a photo of myself. Now you can
include any type of photo. This could be a photo of yourself. It could also be your company's logo,
whatever you want to include. To include the photo, I'll go up to insert over here and then
there's the option to insert a picture. I'm going to select a picture from my device. This once
again opens up the Windows file picker, and look at that, there's a very nice picture of myself.
Next, I'll click on insert. This inserts the picture of Cookie Monster. He truly is the
lead Cookie eater, but the picture is massive right now. I don't think people would really
appreciate it or take me seriously if I include a picture that's this big as part of my signature.
Here I'm going to resize it down just so it's a more reasonable size as part of my signature.
Maybe I'll make it about that big there. Next, I'm going to pull in this divider between these
different columns just so it's a little bit closer. Now my signature is starting to look
pretty good, but I have these borders as part of the table. I want to get rid of these. To get
rid of the borders, highlight the table, and then right up here on the tabs, there's the option for
table design. When you click on that, all the way over on the right-hand side, you can format
what the borders look like, and here I'm going to select no border. Look at that. This is starting
to look like a pretty amazing signature. This signature looks pretty good, but it's not yet an
official signature. Here let me copy all of these contents that I just created, and here I'll press
CTRL + X. It's now on my clipboard. Now once again, go up to the message tab up on top,
go over to signature, and let's once again click into signatures. Here again, I see my amazing
signature, and this is where we left off before, but I now want to include this image. Here I'll
highlight all of this and let me delete that, and now I'll paste in the new version that I made in
the e-mail message. What's nice is you can use the e-mail message to format your signature. Within
the e-mail message, you have more controls over formatting. You could insert things like tables.
You could define what the table looks like. You can more easily insert images, so it's actually a
really nice practice to just create your signature within the e-mail, and then paste it into this
interface. This interface isn't quite as rich, and you don't have quite as many tools to make your
signature look amazing. This is now looking good, so I'll click on save and then let's click on OK.
Back within the e-mail message now, let me select my signature, and look at that! This looks pretty
good. Next, I want to show you how you can also include social media links within your signature
and then link off to your profile. To do that, once again let's go up to signatures, and click
into signatures. Here in my signature, I probably want to include a YouTube link. I mean, I have a
YouTube channel where I do these tutorials, so I might as well promote it as part of my signature.
Here I'll enter down and right over here, once again I have the option to insert an
image. I'll click on this. This once again opens up the Windows file picker, and here
I see the icon for YouTube. I'm going to select this one. You might be wondering, well, where do I
get these different icons from? You could go on to Google. You could go on to Bing and you can search
for Twitter or LinkedIn, Facebook icons, and you'll find them there. You can then save them and
incorporate it into your signature. I'm going to select this one for YouTube and then I'll click on
insert. This has now inserted the YouTube icon into my signature, but it doesn't actually do
anything yet. I can't click on it. I'll select the image here, and over on the far-right hand side,
there's the option to insert a hyperlink. Let's click on this. This opens up the insert hyperlink
prompt and now I can type in an address. I'll type in my name KevinStratvert.com. I've set that up,
so it redirects to my YouTube page. This all looks good, so I'll click on OK. I now have my social
media link working just like I expect it to, and before we click on OK and test this out, I do want
to show one more thing that we have here on this page, and it's the option to insert a business
card. Now that sounds interesting. What does that do? Well, let's click into it to find out. This
opens up a prompt where I can select different contacts from my different e-mail accounts.
You could go through. You could choose one of your contacts and then it'll take all of their contact
details and incorporate it into what's called a business card. So, here you see the business
card with one of my buddies, Tom Maverick Cruz. When I click on OK, it simply inserts an image
with all those contact details. You might be thinking, well is there anything special about
being a business card? Not really. It simply takes all the details and turns it into an image, and
actually, I don't like it quite as much because you can't make these different elements clickable.
Instead, when you build the signature just on your own, you can have a URL, you could have different
icons that are clickable. With a business card, you can’t do that. If you like this format,
well, then you're pretty much done, but if you want a little bit more control, and personally,
I think if you want your signature to look a little bit better, I'd probably just make it
on your own, and don't use a business card. For now, I'll simply delete this business card. OK,
I'm ready to test this out now, so I'll click on OK. Once again, to make sure that it uses
the latest signature, I'm going to go up here, click on signature, and then amazing signature,
and here now, you see the YouTube logo is here. When I hover over you see that it includes the
URL, so if I were to click on this now, it would take me to my YouTube page. All-in-all,
I think this signature looks pretty good. Now maybe you tried following all of these steps,
and maybe your signature doesn't yet hit that bar of amazing. Next, I want to show you how you can
access a catalog of many different signatures, and you can just pick and choose and use that.
Once again, just like we've been doing all along click on signature up above and click
into signatures. Within these signature dialog, once again, there's a link down here that says get
signature templates. Let's click on this. This opens up a support.microsoft.com website,
and right here, there's a link, once again, to get template. Let's click on this, and once again,
there’s another page now where we can download the template. Next, let's click on download, and this
has now downloaded a Word document. Let's click into this. This opens up a Word document with
many different templates that I can choose from, so I could take any one of these and I could use
it for myself. Here I could go in and I could edit the phone number. I could edit the website,
so I could pretty much take this as is. To use one of these signatures,
hover over one of them and you'll see this icon appear. Click on that and that'll select
the entire signature. Next, click on CTRL + C to copy. Back within Outlook, I now want to use this
new template. I'll click on new and let me type in template as the name. Next, I'll click on OK.
Right here now, I could come down and I get paste in my new signature and look at that. This looks
pretty good. I'll probably want to go through and edit some of these details and edit the website,
and look, I even have my social media links down at the bottom. I could link these to my profile,
and right here with the picture, I could swap this out or I could just leave it in place. We've all
been working from home for so long, who actually knows what other people look like anymore? For
all you know, I might look just like Lorenzo. Once I'm all done, I'll go down and click on
save and then I could decide when I want to use this new signature. All right well hopefully you
now have an amazing looking e-mail signature. If you do, please give this video a thumbs up.
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cover any other topics in the future, leave a note down below. All right, well that's all I
had for you today. I hope you enjoyed, and as always, I hope to see you next time. Bye.