(violin music, electronic ticks)
- [Computer] Backup complete.
- So you think you got backup, do you?
Well, that's pretty cool.
Can you tell me what type?
Maybe you've got cloud backup, incremental backup,
bare metal restore backup, some other hybrid backup.
Maybe it's on your workstations,
maybe it's on your server,
maybe it's on everything,
it's onsite, it's offsite.
It's doing everything and you've got some
other sort of RAID setup that you're not quite
sure what it does, but it has mirrors, yeah.
It may mean nothing to you, any of that stuff,
but a lot of people think they've got backup,
and they don't.
They just think they've got backup
and there's nothing there.
They have their emails in the cloud,
and they think "Well, the cloud's secure,
someone else is backing that up,
not my responsibility anymore."
The truth is, it kind of is, eh?
If you got Xero accounts
and something goes wrong with Xero,
it's your responsibility to keep your records
for seven years, not theirs.
And so you need to make sure
you got a backup of your files.
You might be like "Nah, they're never gonna
go down, what are you talking about?
It's Xero, mate!"
Yeah, they do and people do, companies go down.
They can't help it.
It's a thing, it's a way of life.
So you need to have a backup.
You don't know if things gonna disappear
off the planet of the Earth
and I'm sure if something like that happened,
the ATO would help you out a bit,
but it's still something important that you need
to make sure that you've got a backup of everything.
Now, there's different types of backup.
You can have your computer, or your workstation
backed up and that could be something as simple
as dragging and dropping your files
from your Documents folder onto a USB stick,
if you're old school.
But that's only going to be backing up
a few of your files.
If your whole computer was destroyed,
you'd still lose all your licenses,
you'd lose the ability to log in,
obviously, 'cause it'd be gone.
You'd lose any stuff on your desktop,
any other stuff since the last time
you copied your stuff onto USB stick.
That can be a huge problem for your business
and that can be a huge problem for downtime.
So, if you need to copy things across
and know that that's time wasted doing that
and it's a task you're not gonna remember doing,
you need to automate it
or have some sort of system in place to monitor it.
There's lots of fantastic IT companies out there,
that will allow you to do that sort of stuff
and they'll monitor it for you
and they'll make sure that you've got hourly backups,
daily backups, quarterly backups, whatever's required.
But what's more important when you're backing up
is it's not just a couple of files,
there's all these settings and configuring
and everything else that you know goes into
when you get a computer and you go
"Oh, that took them hours."
It's gonna take them hours again, so you need
to make sure that you've got full backup.
Your IT company should be able to click on
the backup for whatever you want to restore,
click "Restore" and go back to what it was
an hour ago or a day ago or whenever
the problem wasn't there,
and that's what you want.
The other thing that backup protects you against
is if you're just copying your files across,
you only have that version that you've copied across.
Backup gives you the backup of every version
that you've got, from then all the way through
to when the backups were first archived.
So you could potentially have someone
that has an Excel document and they're there
tapping away at the Excel document, doing their thing
and they have a fault in it
and that could have happened a month ago.
You can now go back to that backup and go
"Oh yeah, that's the version here,"
and that's what you want.
So, there's different type of backups.
Some is file backups, some is hardware backups.
Some backups that go to the cloud,
some backups that go through the cloud
or through your internet connection
to your home address or to another business
or an offsite location,
but there's lots of different types of backup.
Make sure that you are backed up,
with your hardware if it's important,
with your software if that's important,
and overall with everything
if you don't want to have any downtime.
If you have any questions about it,
feel free to leave some comments
in the comment section below
and I will personally answer them for you.
Probably.
Stay good.