and now we will learn how to track time using time sheets
what are time sheets well time sheets are weekly summaries of time slips and single activity events
that we learned about in our previous video they have the exact same information as time slips you
can enter information exactly the same way as you would with time slips there are no separate
reports for time sheets time slips and time sheets go on the same reports and the results
look exactly the same way you can identify time sheets by week and by worker you can open up the
timesheet window by clicking customer enter time use weekly timesheet now it's blank but even if we
choose the workers whom we've entered time for like bend the worker nothing comes up or share
in the worker nothing comes up that's because these workers did not work during the week of
August 1 to August 7th but if I leave Charon the worker selected and I move the date box forward
to the week that she did work that we recorded in our previous video the week of April 10 is
the week of April 10 to April 16 and this was the time slip that we recorded in our previous video
we recorded it on a time slip but if we put the same worker and week we can see that time slip
or any other time slip listed here on Sharon's timesheet same thing with bend the worker we have
the correct dates and he did work between these dates and here's the time slip that we recorded
in our previous video now to prove to you that time slips and timesheets are the same thing we
can open up one of the reports and we can double click right on one of the events and double click
again and go back to the original time slip where that information is entered right here
in the time slip window you can click timesheet and you can see where this slip fits in to the
weekly timesheet so they are the same thing just organized differently and you have to choose which
one you would like to record the workers time now let's try the same thing we did on a time slip in
the previous video with timesheets in this video let's imagine on April 12 Sharon did seven hours
on the Kirschbaum South Woods Road job from the main menu click customers enter time use weekly
timesheets now we have to bring the date forward to April 12 we click a pretend - April 16 then
when we choose Sharon we see that she has already accumulated time for a different job during that
week so we have to click on the next available row and choose the job that she did then we have
to click in the day that she did it and we type in 7 because I believe the instructions said
yes 7 hours on the Kirschbaum job now this is not billable so we will remove the check mark
and just leave 7 hours and we can click in the notes field now even though you cannot see all
of the notes you can still type in just as much as you could type in on the time slip and you
could say South Woods Road is very dangerous or whatever other relevant information you think you
need after we click Save and close we can see the result in the report Sharon now has two different
jobs that she worked on she works six hours on the brown job and seven hours on the Kirschbaum
job now unfortunately if you double-click right there on the number you will not go back to the
timesheet you will instead go back to the individual activity and if you need to see
the timesheet from there you can click timesheet and go back to the timesheet that you recorded
the information that showed up on this report also notice if you go time by job you see now
Kirschbaum now has billable staff time for Ben and no item assigned and not billable for Sharon this
report organizes the same time that's recorded in a different way now let's try a billable item
of time imagine on April 13 Ben did nine hours on the Hanson place job and it's billable to Hanson
from the main menu click customers enter time use weekly timesheet the date that we're recording is
April 13 notice the entire week comes up and then when we choose Ben we see he already has billable
time during that week for a different job on the next available row we click here and choose the
Hanson place job now this time we're going to bill Ben and with the item we're going to choose
his billable staff time and he did nine hours on the 13th and of course we leave the default set
which is marked as billable of course you should add some notes hand son place job was nice or
whatever information you think is relevant but it's arctas billable now when we click Save and
close we can open up the time by name report and we can see Ben now has two jobs that he's
listed on and the number of hours that he actually worked we can collapse this list by clicking the
triangle for both workers and then you'll get a simple summary of all the hours that the workers
worked if you open the time by job detail you can see that the Hanson Place job now has been
the worker as unbilled and Sharon the worker as not fillable and a list of all the different work
items and all of the different events under Brown for Hanson as well as all of the different items
that were worked for Kirschbaum and now let's bill Brown for Ben's time let's imagine on April
14 we build Brown company for the Hanson Place job specifically for Ben's hours that he worked
the day before on April 13th and we build him at the rate of 44 per hour we open the invoice
window from the icon bar and move the date forward to April 14th when we choose Brown company hands
in place we get the available estimate now we could choose the estimate fill up the invoice
with what remains on the estimate and then put Ben's hours at the bottom but it might be easier
and more clear if we make a separate invoice for this which sometimes you are allowed to do so we
will choose the billable time and cost and when we click OK we do see that there's one item of time
that's billable to the Hanson place job we click the checkmark in the margin and click OK remember
we already learned about this with message and we're not worried about it so we again click OK
and we notice the 9 hours have been placed on the invoice for the work that Ben did on the invoice
itself we put the rate that we're building him out at push tab and now we can bill hands in
place for three hundred ninety six dollars for the nine hours that Ben did on April 14th when
we click Save and close oops don't worry about this default here click Save and close ignore
the spelling we can open the profit and loss by job and you can see income from Build time has
increased on the hands and place job income from Build time is the $396 we can double click and go
right back to the invoice and edit the invoice and the results on the reports will change immediately