Hello, I'm Shawn Servoss
from FEMA Headquarters.
Now we're going to go over Module 5:
Attaching and Ranking Subapplications.
In Module 4,
we covered creating
the grant application for either
Building Resilient Infrastructure and
Communities grant program
or the Flood Mitigation Assistance
grant program.
Now we're going to talk about attaching
and ranking subapplications that will
be attached to that grant application.
Let's take a moment to review what will
accomplish.
At the end of this module,
you'll be able to explain how to attach
a subapplication to an application,
recognize the different funding
classification options,
identify the reasons for ranking
subapplications,
explain the methods used to rank
Building Resilient Infrastructures
and Communities
and Flood Mitigation Assistance
subapplications, and
recognize the organization of the
Budget section of a grant application.
To begin the process, after you
go to the FEMA GO home page,
you'll click on Manage my grants tab
in the blue ribbon on the home page.
And you'll be presented with a
list of your grant applications.
In the previous module
we showed how you can search,
sort, and filter those options to display
the grants that you're trying to find.
So, when you find your grant
that's either pending submission,
or if you're working on a
new grant application,
you can select Continue.
And the first section of a grant application
is the Subapplication section.
In the legacy system,
attaching the subapplications
occurred at the end of the process
for preparing the grant application,
and that was problematic for a few reasons.
And so having the subapplications
attached early on in the process of
developing your grant application
eliminates some of the the pitfalls
that we had in the legacy system.
So, you can click on the
Add subapplications button
And you'll be presented with a
list of approved subapplications.
So, after the review,
the subapplication is approved.
And once they're in an
Approved by Recipient status,
they'll be available
to be attached to your grant application.
You can see in this screenshot that there
are two subapplications available to
be attached to the grant application:
Building Codes and
South Dakota County number 42
Project Scoping.
FEMA GO presents three funding categories
in BRIC.
They are allocation, competitive,
and management costs.
And in FMA they are ranked, management
cost, and technical assistance.
The BRIC allocation funding
category is for subapplications
that will be submitted towards the
state allocation that is identified
in the Notice of Funding Opportunity.
The state allocation funds are
available for states, territories,
and the District of Columbia.
Federally-recognized Indian tribes
applying directly to FEMA do not
use the allocation funding category.
The competitive funding category is
for subapplications that will be
submitted for the National Evaluation
and federally-recognized Indian tribes
applying directly to FEMA.
The tribal set aside
will be recognized in the
competitive funding category.
The management cost funding category
is for an Applicant's management
cost subapplication.
So, you'll only have one subapplication
in the management cost funding category.
For the Flood Mitigation Assistance program,
again, you'll have ranked, management
costs, and technical assistance.
So your menu will look slightly
different than the screenshot here,
and those categories are identified
in the Notice of Funding Opportunity.
Depending on how many subapplications
you choose to attach to an application,
you can change the funding category
assigned to a subapplication
if you have exceeded your state
set aside and wish to include it
in the competitive pool.
Tribes can also use the management cost
funding category for their
management cost subapplication.
So, I will select the appropriate
funding category from the dropdown menu.
And then click
Yes, add the subapplication button.
After you select the funding category,
the subapplications screen appears and
shows the subapplication I just attached.
If I wanted to change the funding
category or remove the subapplication
from the application,
all I need to do is open the
Action menu and make my choice.
So, if you needed to edit the
subapplication after it was
attached to the grant application
or send it back for revision to
the Subapplicant, then you would
you would need to remove it from
the grant application before
you could accomplish that.
You need to rank subapplications
according to the hazard mitigation
priorities identified in your state,
tribal, or territorial hazard mitigation plan
and according to the programmatic
guidelines for either BRIC or FMA.
FEMA will take a subapplication's rank
into consideration during its review process.
Different grant programs have
different ranking schemes,
and you'll assign the subapplications
a unique sequential rank.
One is the highest priority, and so on.
The grant application's Budget section
is automatically populated by FEMA GO
based on the information in
the attached subapplications.
Once the subapplication budgets
are rolled up,
you'll notice that they all
appear in the Other category.
So all of the dollar amounts from
your subapplications appear
here in the Other category.
The remaining categories, or budget object
classes, are the direct grant costs--
so the costs that are associated with the
state or the Grant Applicant directly.
Applicants must manually enter
the non-federal sources of funding
for the application.
Then the FEMA GO system adds
up all the total federal and non-federal
funding commitments.
FEMA GO also checks to make sure
that the non-federal commitments
and management cost amounts are
within programmatic requirements.
The maximum amount that may be provided
to the Applicant for management
costs is up to 10% of the total of
all subapplications.
The Applicant is not required to
apply for management costs.
If the amount of management costs included
in the application exceeds 10% of
the total subapplication budget,
a warning will be displayed.
You'll need to adjust your management
costs to fit within these acceptable range,
and you can see that the FEMA GO
system tells you what the maximum
allowable management cost is in the system.
It may be easier if Applicants
finalize all non-management costs
subapplications first
and then create and attach
the management cost subapplication
as the final step and
that will be displayed
on the Budget screen.
Let's take a minute to review
what we've covered.
By now you should be able to explain
how to attach a subapplication
to an application,
recognize the different
classification options for funding,
identify the reasons for
ranking subapplication,
explain the methods used to rank Building
Resilient Infrastructure and Communities
subapplications or
FMA subapplications,
and recognize the organization of the
Budget section of an application.
Here's some resources that
will be helpful for you
if you want a refresher
on what we covered today.
There's a FEMA GO User Manual for
both Applicants and Subapplicants.
There's a FEMA GO Help Desk,
which is femago@fema.dhs.gov.
They also have a toll-free number.
And if you want more information about
the BRIC program or using FEMA GO,
you can always navigate to those
by clicking to fema.gov/bric.
So, thank you all for participating
in Module 5 of the FEMA GO
Applicant training courses.
Please be sure to attend our
next module,
Module 6: Completing and Submitting a
Grant Application.
Thank you.