Hello!
In this video, we will be demonstrating how to use Kronos, the electronic timesheet system
for Dartmouth College student employees.
You will receive an email from Kronos that contains a link to the login page after you
have been hired for an hourly-paid position.
After entering this URL, you will be redirected to the standard Dartmouth single sign-on page.
Enter your NetID and password as normal, and press ENTER.
Once you’ve logged into Kronos, you will see a large table with the label “My Timecard”
at the top of the workspace.
This is where you will record your shifts.
To record the beginning of a work shift, click on the “In” field for the correct
date and type in the time at which you started your shift.
Next, click on the “Transfer” field.
A drop-down menu displaying all of your student jobs will appear.
Select the job that corresponds to the shift that you just entered.
You must remember to select your job for each shift, even if you only have one job.
Kronos will not remind you and this is the only way your employer will know what time
you are working in each job.
If your job is not visible in the drop-down, please contact your supervisor or the Kronos
Administrator email.
Finally, enter the time you stopped working in the corresponding "Out" field.
Kronos uses military time.
Entering "one o'clock" corresponds to one AM.
To enter time worked in the afternoon or evening, you may either enter the time as you normally
would with the letter "p" at the end of the entry, or you may use the military form of
time.
In this format, "three o'clock PM" would be entered as "1500".
After you've entered your time in the "In" or "Out" field, Kronos will change it to the
appropriate AM or PM value.
After you enter data for a shift, make sure you save your timesheet by clicking the “save”
button in the upper right corner of the timesheet.
The button will be bright orange if you have not saved your data.
To record multiple shifts for a given date, click on the “plus” button to the left
of the date for which you would like to record time.
This will generate a new row for the date that you clicked on.
If you would like to delete all the data in a particular row, click on the “X” button
to the left end of the row in question.
If you are a tutor working for the Academic Skills Center or Tutor Clearinghouse, you
must create a comment on each shift that you work to let your employer know which student
you are tutoring, and the subject you worked on.
To create a comment, right-click on the "Out" field of the shift that you're recording and
click on the “Comments” button.
Open the “Select Comment" drop-down menu, and search for “Tutoring”.
After you have selected “tutoring” from the menu, click in the text box below and
add a note with the course number and name of your tutee.
Click on “OK” to finish this comment.
Once a comment has been recorded in Kronos, you will see a small blue speech bubble icon
in the “Out” field.
If you hover your cursor over the icon, Kronos will display the saved comment.
Again, make sure you SAVE your timecard after making any changes.
Some students may work in areas using Kronos time clocks.
These students will record their “in” and “out” times by swiping their ID card.
If you work in one of these areas, your employer will give you additional instructions.
All student employees are expected to record the amount of time that they work each time
work.
Do not pre-load shifts, even if you have a defined work schedule—things do change,
and it's best to record as you go to avoid mistakes that would require an involved correction
process.
Employers receive reports of time worked after a given pay period ends.
Each pay period is two weeks long, beginning on a Sunday at 12AM, and ending two Saturdays
later at 11:59 PM.
Your timesheet must be completely accurate by the end of each pay period.
Your supervisor will contact you if corrections need to be made to your timesheet after Saturday.
You will then have only through Monday morning to make the necessary adjustments.
If the changes are not made, your upcoming paycheck will be affected.
Your access to the Kronos web-entry time system will end either when your employer terminates
your employment, or if you have not recorded any time for six consecutive weeks.
Remember: An employee must not falsify or incorrectly report the time worked.
These actions are grounds for corrective action, up to and including termination, an honor
code violation and possible legal prosecution.
To log out of Kronos, be sure that you “Sign Out” and then close your browser.
This is particularly important if you are using a shared computer.
If you do not Sign Out and quit the browser, it is possible that your Dartmouth Authentication
could be used by someone else trying to enter their own time in Kronos.
Congratulations!
You are now ready to start using Kronos electronic timesheets.
If you encounter any difficulties, please use the resources listed on the screen.
Thanks for watching!