5 TIPS TO BETTER MANAGE YOUR TIME In this video we will see 5 things
to do in order to better manage our time. Do you know how is it called that thing
that we all have in common, regardless of the country we live in, our economic situation,
or the level of success we have achieved in life? It's called "time". A day is 24 hours long for
all of us. This is obviously not something new, but it is worth remembering that behind
every success there is a person who tries to do his best day after day, hour after hour.
The difference between a successful person and one who is not, is the way he uses his time,
and accurate time management is essential to maximize our productivity and achieve our goals.
Here are 5 tips to better manage our time. 1: Make a list of your goals and reward
yourself for achieving them. First of all, write down a clear
list of your goals. Make sure they are realistic and achievable. For example, if you earn 30k $ a
year with your job today, a goal could be to get a promotion and raise your salary to 40k
$ a year within two years. It is very important that these goals are attainable as In the large
majority of cases it wouldn’t be realistic to go, for example, from earning 30k $ a year to 100k /
year doing the same job within a short period of time and you would risk demotivating yourself once
you understand that your goal is not achievable and you would eventually end up giving it up.
Give yourself a reward for each goal for example if you achieve the much-desired promotion,
get yourself nice a weekend-trip abroad or organize a special celebration with your
friends. There is no need to exaggerate with the celebrations, but simply giving
yourself a little reward for reaching a goal will increase your morale for the next step.
2: Prioritize your homework Learning to prioritize the tasks to be carried
out during our day is essential if we want to be sure that we use the time available to us at best.
Divide your tasks into four categories: - Urgent and important - these are
critical tasks that must be done immediately - Not urgent but important - these are critical
tasks that must be done but are not urgent - Urgent but not important - these are
tasks that must be carried out as soon as possible but if not
completed their impact is not critical - Non-urgent and unimportant. - in
this category we can generally put recreational activities, which if not
done, have no significant consequences. This scheme provides you with a complete
picture of what you will need to focus on and what you can instead de-prioritize to
avoid wasting time on futile activities when others should take your attention first.
3: Learn to delegate The more you progress in
your work career and the more precious your time will become, and it is essential to learn when and
how to delegate the less critical tasks or those tasks which require skills that you don’t have to
people who can do the job better than you, this way you can concentrate on what you are best at.
Finding trusted people to assign our tasks to is not always easy and may take time,
but in the long run it's worth it! For example, suppose you are a small
business owner who has recently opened an e-commerce website. Your priority will be
to focus on sales and on the relationship with your customers - you will have little time for
the rest. In this case you could look for one or more freelancers who could help you with
the SEO of your website or with the marketing campaigns on social networks such as Facebook
and Instagram. This way you will be able to spend more time working on what you do better,
on your strengths, and at the same time you will have specialists in their sector who
help you with the tasks which you would encounter the most difficulties with.
4: Say no to multitasking! The concept of multitasking refers
to a person who does more than one thing at the same time. It has been proven that multitasking
is less efficient than what one might think, and not being able to fully concentrate on what we are
doing will reduce our productivity and our ability to think creatively given that we will start
working in auto-pilot. Avoid multitasking, this is an especially valid advice for men. In fact,
it has been scientifically proven that women have a greater multitasking capacity compared to men.
5: Don't be a perfectionist Is that surprising? For years and years,
I have considered myself to be a "perfectionist" and have always regarded it as a great quality.
While it is true that for some jobs, being a perfectionist is the right approach (if,
for example, we were to undergo an operation, we would like our surgeon to be a perfectionist),
in most cases being a "perfectionist" is the wrong approach and it can slow us down in our
way towards achieving our goals, because we risk of never finding the perfection we are
looking for or at the very least we waste precious time looking for it. Even worse,
this could become an excuse for not doing what we should actually do.
And do you know what the most ironic thing is? That often when we implement a project designed
to "be perfect" we will then bump into 100s of unexpected events just to realize later that our
plan was far from being perfect anyway, since the reality is usually very different from the theory.
What to do then? Very simple, just fail. Fail fast, learn from failure and start again with
the experience gained in practical situations, you will reach your goals much faster and you
will not spend your time procrastinating. Always put this advice into your specific
context - I'm not telling you to jump into every new adventure without at least some level of
planning, especially with financially risky projects, but at the same time avoid wasting
too much time behind non-critical activities that even if they don’t work out immediately
they would have a very low impact on the overall success of the project and are easily repairable.
Now I have a question for you: which of these 5 points do you excel at and in which
one do you think you have a wide room for improvement? Let us know in the comments.
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