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What's up, beautiful people?
It is your homegirl, Ms. Shameless,
all up in your building with another Tech Talk.
This video is on 10 Ways
to Declutter and Organize Your Digital Files.
I'm gonna break it down for you, because guess what?
You don't have to be a tech geek to get your life.
We all operate on these and these.
I'm gonna share with you some tips and tricks, okay?
Tip number one: Organize your files and use hard drives.
I live on these colorful hard drives.
These are by LaCie, and I have over 30 of them,
if you'd believe or not.
What I love about them is I can store everything
that's on my phone, that's on my laptop, on this.
What that basically allows me to do
is take more photos, share more memories
and be a hoarder of 1s and 0s.
Thankfully, LaCie sent me a few hard drives.
After all these years they finally noticed somebody
and gave us more, because I love
saving all my videos and all my photos.
I like to back everything up, and a tip for you guys is
at least have one source of where you back it up.
If you have valuable information or photos here
or even on your laptop, I do suggest backing it up on here.
You can use Time Machine with this.
If you operate on an Apple,
Time Machine allows you to back up your information,
or you can just do it manually,
and the LaCies are good for both PC and Apple users.
So winning.
This is rubber, so when I drop it, which I do,
it doesn't affect anything.
If anything, it doesn't really drop.
It just doesn't move anywhere.
Unlike my phone that slips out of my slippery hand.
Tip number two: How do you organize your files is
the question, and the answer is numerically or alphabetically.
I use dates when I work with the editors,
because they need to know what day I filmed certain things on.
But my brain operates better with names.
So I'll have a folder that says Trips,
and under the folder Trips I'll have the city name,
so I'll have New Orleans, Toronto, Chicago, Los Angeles.
That's what I do for trips.
That works for me, but if I work with a team
I have to have a more efficient way of organizing things,
so dates works.
Sometimes you can even combine the two
using a number one, underscore or dash,
and the name of what's in the folder. So Vacations.
I do like to organize things in that sense.
But pick your weapon of choice and stick to it.
Stick to the system.
Tip number three: Organize your apps.
Use a system and stick to it.
I would say use the more frequently used apps
on your homepage and work backwards.
You can also, alternatively, create folders
that host everything.
A super cute thing that I just learned is
the emoji folders where you just use the emojis
to identify these blasted little icons.
And that's super cute.
Another system that I did -- I just like visuals --
I organized my apps in color.
I had blues all together. I had greens.
It kind of bleeded into one another,
and it looked like a rainbow,
and I really liked this system.
The only thing that sucked about that was,
if it did an update and the app label changed, I was done.
So that system didn't work out very well.
But it was super cute.
Tip number four: Maximize your phone storage.
I have 160 gigabytes on my phone,
and yet I somehow manage to max that out.
So if you ever come into a problem where
your phone is getting full
and you didn't have more storage built in,
you can always upgrade.
If you are an iPhone user, you can upgrade with the cloud.
Ninety-nine cents in the U.S. will get you 50 gigs of space
that you can store all your photos and your videos on.
Alternatively, you can download Dropbox or Google Drive.
I have Dropbox and Google Drive, actually. I use them both.
I really like Dropbox. I have lots of video files
that I have because I'm on YouTube,
and if I need to download a video to post
on Instagram, Twitter, Facebook,
it's super convenient with Dropbox.
We save the video files there,
and it downloads easily onto your phone.
Once it's on your phone, you're good to go.
This is all actually helpful
if you are working in a team setting as well.
If you have one team member in a different country,
a different city, they can upload onto Dropbox,
and then when you have your phone on you,
you can download it once it finishes populating,
depending on how large that file is.
Google Drive, similar thing.
I like Google Drive more for documents,
less photos and video.
I just find the interface kind of messy and like,
"Ah, I'm an accountant!"
But it's all a matter of preference.
But those are some options.
And again, if it does get full, you can easily back up
the information on this onto a hard drive.
Speaking of -- tip number five: Back up the files.
With my phone, I back up on iCloud.
I don't even do it. It does it on its own.
It was just telling me that my iCloud is full. Almost full.
Look at that. I should probably buy some more iCloud space.
You can back it up onto iCloud.
You can back it up onto your laptop.
Use whichever one works for you.
But this allows you to save your contacts, your apps,
how your phone looks and operates,
because if you, say, break the screen
or you drop it in toilet water minus the pee,
you can recover if it was backed up.
If you didn't back it up, then you done.
You got to download all those apps all over again.
You got to find all those contacts.
You're gonna have an unknown number messaging you:
"Hey, are we on for dinner tonight?"
And I'm like, "Who you? Who dat, dough?"
Back up your files is what I'm trying to say.
Tip number six: Organize your photo album.
This photo album has lots and lots of space
that it takes up on your phone.
Now, I highly recommend after you're done
taking those 30 selfies of yourself
that you tried to post on Instagram -- delete them.
You don't need them. Get it out.
Also, another tip is to organize them into albums.
Sometimes when you download apps
it already creates an album for that.
But create albums. So I have albums.
ESSENCE Fest -- it has all the photos
from ESSENCE Fest in there.
I have an album of my boo Fay.
I have an album of ideas, even mood boards and inspiration.
I have albums for that.
I have albums for my food.
I have albums of my OOTDs.
There are lots of albums.
But the key here is staying consistent.
Whether that's organizing this once a week, once a month,
it helps. That way you can see what you don't need,
because more often than not I have huge videos
that I downloaded that take up so much space,
and if I just took the time to look,
I'd find it, I'd delete it, and I'd free up some space.
Tip number seven: Declutter your desktop.
Now, the desktop is a beast.
Some people act like this is the most shameful place to be,
because it's just so messy.
So I highly suggest organizing that bad boy into clean folders.
You can even have like one folder on your desktop,
and then in that one folder you have a bunch of other ones.
But when people are looking at my desktop,
I low-key feel embarrassed and super ashamed,
so I'll just create a folder and dump everything in there.
I feel like it's my messy bedroom,
and there's clothes everywhere,
and I just shove everything into the closet.
That's the quick fix.
Then the more elaborate story of that
is organizing what's in that one folder into multiple folders
that we discussed earlier and having a naming system for that.
Ungh! Let's get into that messy room, shall we?
Tip numero eight: Clean out those folders.
And by folders, I specifically mean the trash bin
as well as your downloads.
I can't even tell you -- I need to take my own bloody advice.
My Downloads is a hot mess.
I download videos all the time, and all it takes
is a simple moment to go in there and delete.
Especially the trash bin.
I'm one of those people where I don't like deleting stuff
because I'm afraid I'm gonna lose it and I didn't back it up.
That's my excuse, and I'm sticking to it.
But do as I say, not as I do,
which is delete your downloads and delete your trash bin
after you have backed everything up.
[dinging]
I bet you want to know where I got
that cute little desktop screensaver.
Hit me up on my DMs on my Instagram, right over here,
so I can send it to you for free.
It's a cute little download that we created
here at House of Shameless. Follow me at @MayasWorld.
Follow us at @HouseofShameless.
Tip number nine: Organize your files in the cloud.
What I really love about both Google Drive and Dropbox
is I have access on both platforms.
So if I'm away and someone wants to send me a file,
they can upload it onto their Dropbox,
and if I have access to it, I can use my phone.
And on my computer, I love the Google Drive for the documents,
and Google Drive is amazing because it has spreadsheets.
It has documents. It has presentations.
And it's all free. Free, free, free.
I used to pay for Microsoft Office,
but with Microsoft Office it lives on your computer.
It doesn't live in the cloud.
It can't be shared with anyone unless you send them an email.
Because I'm constantly traveling
and I have people here that are working,
to stay connected, we need to have access
to files that live in the cloud.
But once they're living there, we've got to organize it.
Dropbox has access to your desktop.
It looks like a folder that lives there.
Once that folder is there, you just need to organize it,
whether you're using the number or alphabet system.
You can even use color coding for Google Drive or Dropbox.
I do use the right-click
and then change the color of the files to ones that I like.
But use the system that works for you and stick to it.
But those apps are clutch. Get the app for your phone
and your desktop computer.
You're welcome.
Tip numero ten: Organize your email, okay?
That hot mess of an email box of yours needs some cleaning,
needs some fixing.
I get anxiety when my friends send me a screenshot
and it says like, "1,000 emails unread."
I'm like, are you kidding me?
Why haven't you clicked it and opened it?
For me right now, I have six. Six that are unread.
And that even gives me a little anxiety.
I'm like, why? What are those six?
You know sometimes you scroll and you're like,
where are you? I can't find you.
Also, you can use filters.
You can use folders.
You can use flag.
You can use the star option.
That helps you (or me) find files.
Filters, I just learned about. Super awesome.
I would highly recommend the filters option.
With the folders, we do have folders that I put --
because I get a lot of emails. I get tons of emails.
So I do have folders for especially brands.
I have a lot of hair companies that hit me up,
so we put all the hair emails into this one folder.
Then I'll go back and access it if I have a hair video
that I'm about to shoot and I want to reach out
and use a weave, some braids. I'll go to that folder.
But for the most part, I personally keep all my emails
in my inbox because I scroll a lot,
and if I don't see the email there,
my brain forgets to go into all these multiple folders,
which is why I like the flag, the star and the filter option.
The folder option -- that's for future,
down-the-line type of thinking, like,
one day I'll need this email,
and one day I'll open that folder when I need it,
but for day-to-day, I like the flag, star and filter options.
Also, spam. Spam, spam, spam.
How the heck did you find me?
When I get an email from an unsolicited PR company
that sends me information that I find totally irrelevant,
I'm not interested at all and I didn't even sign up for it,
I right away hit the Unsubscribe button.
I have been in heated conversations
a few times on Twitter because they don't listen
to my unsubscribe and they keep sending me stuff,
and I think it's a violation of my privacy.
How the heck did you get my email,
and now you're sending me all these emails
that I didn't sign up for?
So I like to unsubscribe right away.
I also have a spam folder.
You have a spam folder.
I do recommend checking it in case an important email
somehow ended up in your spam folder.
So check the spam folder.
If there's no important information there,
delete that ish. Take it out.
Or, if you get email that is spam
and they don't have an unsubscribe button,
flag it as spam so you don't have to deal with it
in your day to day,
and it goes straight to the spam folder.
And the only time you have to see it
is when you're looking for that important email
in the midst of all the spam,
and then you can go ahead and delete that bad boy.
And then go save the one that's like,
"Here's a million dollars!"
It's like, why did you end up in the spam?!
That concludes my 10 Tips
on How to Declutter and Organize Your Digital Life.
Let me know in the comments below
what you guys do to organize.
And if you do use these tips,
or maybe you're already hyper organized,
take a screenshot of your apps and tweet me those screenshots
at @MayasWorld so we can share inspiration
on how you organize your phone and I can low-key be nosy
and get some ideas and inspiration from you.
So tweet me and use the hashtag #techtalk so I can find you.
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