Macros are a great tool while you are working in a document particularly when you have to perform
various repetitive tasks so instead of you doing one thing over and over and over again
through all the different steps what you can do is you can record all of those steps
in a macro and then you simply execute that macro so here's how it works to get to the macros all
that we have to do is we go under the view tab in word and then we go under the macros option here
then we click on record macro in this case I'm going to record bringing up labels for example
label Avery 5160 so instead of you having to do all those steps time after time you
simply execute the macro so we click on here on record macro and then we'll give it a name
now it says that assign macro2 you can assign the macro to a specific button which would be an icon
here somewhere in the quick access toolbar or somewhere so you can assign to this macro
a button or a keyboard shortcut so in this case I'm going to choose I'm going to assign a button
and then notice it says new macro macro one you could change the name if you'd like and
then I'm going to add this notice it's going to be on the quick access toolbar but I'm going to
add this also to the right hand side here so i want to customize my quick access toolbar
so i want to click on add and then I'm going to click ok all that is going to do is it put this
icon over here now notice that at this point next to the mouse there's this little cassette tape
that means that every step or every click that i perform from this point on until i stop it all of
those steps are going to be recorded so now to insert a label usually you'd go under mailings
and then you'll go under labels once you go under labels we need to go here under options
and then we'll pick the specific type of label that we want we said earlier that
we wanted Avery 5160 so we go here under label vendors and we will want to change this to Avery
so you choose Avery us letter and then the number here it actually depends on
the box of labels that you purchased from the store so we want here 5160 for example
and there it is so we click ok and then here we click on new document now notice it broadened
it designed this document to be that type of label so this is where we want our macro to stop so this
point all we have to do is we click here under view we go back to macros and we choose stop
recording so now the macro has been recorded and all the steps have been recorded notice we have
an icon here on the very top so let's assume now another day came by and we want to create labels
so we go here under new we choose document and all of a sudden we have a need for those labels for
every 5160 when we don't have to go and search for the label search for the vendor and all that type
of stuff so all we have to do at this point is we click on this icon here for the macro and notice
the label definition has been applied so it's the same step for anything else that you do in
a repetitious way in within word all of those steps you can record them exactly the same way
you can use macros to open a file from a specific location or you can have it to create
labels or put headers folders or whatever else that you do within Microsoft word