Microsoft Dynamics 365 Business Central. Set up an item to sell.
In Business Central, products and services are called items and
they form the basis of the trade capabilities.
This video shows how to enter the basic settings for an item.
To create a new item, in the search field, we'll
enter "Items" and then choose the link in the search results.
Now we'll choose New to create a new item.
If we have created templates for items, a page will
open and prompt us to choose a template.
Item templates are a way to save time and add consistency
when we create new items.
We can create templates that contain information that specific types
of items have in common.
When we create an item of that type and choose
the template, the shared information is already entered.
We'll choose the Item template.
On the Item fast tab, we'll enter a description of
the new item, and choose the type.
We can choose from 3 types of items.
The Inventory type is used for items that we track
physical inventory for, Non-Inventory is used for items that
we don't track, and Services for service items, such as
those we bill based on time.
Now we'll specify the Base Unit of Measure,
which is how we measure
the physical inventory for this item.
All item ledger entries for this item will be posted
with this unit of measure.
On the Item fast tab,
we can also assign the item to a category by
choosing an option in the Item Category Code field.
Moving on to the Inventory fast tab,
we can define the physical attributes of the item in
the Net Weight, Gross Weight, and Unit Volume fields.
We can also set up some safeguards here.
For example, in the Stockout Warning field,
we can specify whether we want a warning message to
display when someone chooses an item on a sales document,
but the quantity they're selling will bring the inventory level
below 0.
Or, in the Prevent Negative Inventory field,
we can prevent people from posting sales documents when quantities
will bring our inventory level below 0 for the item.
We might have to choose Show more to see this field.
Next is the Costs and Posting fast tab.
Here we'll choose a costing method to specify how we
want to calculate the cost of the item.
There's also the Posting Details section, which is where we
define how the item is posted in the chart of accounts.
The Inventory Posting Group field defines the general ledger account
in the balance sheet, and the General Product
Posting Group field defines the general ledger accounts for selling
and purchasing the item.
Finally, depending on our region, in either the Tax Group
Code or the VAT Product Posting Group fields, we'll choose
an option to specify the tax percentage for the item.
On the Prices and Sales fast tab, in the Unit Price field,
we can specify how much we'll sell 1 unit of
the item for.
The price can include sales tax. If it does, in the Unit Price
Excluding Tax field, we can specify the price before tax
is added.
Some additional settings we might make here are the Allow
Invoice Discount field,
which specifies whether we want to include this item in
invoice discount calculations,
the Item Discount Group field,
which specifies whether to include the item in a discount
group, and the Sales Unit of Measure field,
which defines a default unit of measure when we choose
the item on sales documents.
We can add more details about the item on the
remaining fast tabs.
For example, on the Replenishment fast tab we can enter settings
for restocking the item.
On the Planning fast tab we'll find settings for reordering the item.
On the Item Tracking fast tab, if we want to
track this item in our supply chain by using serial
or lot numbers,
we can select an option in the Item Tracking Code field.
Lastly, if we're using warehousing capabilities, we'll find settings for
that on the Warehouse fast tab.
And that's it. Our item is created and ready to sell.