With OneDrive
we set out to bring you a robust and scalable service
to securely store, share, view and access your content
in Office 365
from anywhere and on any device
Today I'll walk you through important new enhancements.
Including the simplified experience
for sharing files and folders in OneDrive.
New options to monitor and control who has access to your content.
And for admins,
controls to keep your data safe while keeping your users productive.
Keep watching too as I demonstrate the OneDrive experience in Windows 10.
With the new OneDrive files on-demand capability
that allows you to see all your cloud files without needing to download them.
Over the past few months
we've improved the OneDrive experience across the board
From a unified sync experience for users
to a dedicated OneDrive admin center for administrators.
The next thing we are delivering is a new sharing experience.
that makes it easier to share, receive and protect content.
I'll start with share from Explorer.
Here, I'll right-click on a file
and choose share.
We're bringing the full set of OneDrive sharing capabilities right here to File Explorer.
Where millions of people manage their files every day.
To share this file,
all I need to do is type my recipients name and click send.
It's that easy.
Alex will get this link an email.
And I can go back to whatever I was doing.
We've improved the experience of getting links too.
Let's say I want to copy a link to the clip board instead.
I can right click and go to share
and hit copy link.
So it's easy to grab a link when you need one
without having to open the document and without having to go to the web.
Another area we focused on
is in giving you the ability to customize sharing options.
Before I share
I can use link settings to configure
who can see this link and what they can do with it.
Up top I've got three choices
for who can use this link.
I can get a shareable link
that works for anyone who has it.
It's the easiest way to share when you're ok with people sharing the link with others.
Including people outside your organization.
Anyone with the link can open it without having to worry about accounts or permissions.
I can also get a secure link
that only works for people inside my organization.
It's a great way to share at work
while still keeping your organization's content safe.
only people with the link can access this file.
They can forward it to others,
but this link won't work for anyone outside of my organization.
Finally, for the most sensitive content,
I can configure the link to only work for the people or groups I specify.
This means, the link won't work if it's forwarded to anyone other than these people.
I can also decide whether people with the link can edit the doc or not.
And, I can set the expiration date that anyone links
to make sure the link stops working after a project has ended.
By the way, any policy put in place by my admin would be reflected here
scoping what I can do as a user.
In this case, I only want Deborah to have access.
So I'll give permission to only her.
I apply these settings
and now I'm ready to either send the link or copy to the clipboard just like before.
All of the features I just showed
are available for both files and folders.
And they work for both OneDrive and SharePoint.
For Mac users, we're bringing this exact same experience right into Finder.
Here, I open the context menu and hit share.
I get the same great experience with all the same features.
Because this UI is cloud powered,
It's always up to date and in sync with the latest capabilities in the OneDrive service.
We're also bringing the same experience to Office desktop apps.
Including Word, Excel and PowerPoint for PCs.
Here I am on the OneDrive website.
I can select the file to share
and you'll see the same great experience with all the same features.
This cloud powered experience will be rolling out in the June or July time frame.
for File Explorer and Office apps on Windows,
Finder on Mac,
OneDrive and SharePoint on the web,
and Office online.
Now with the ease we're bringing to sharing,
we're also giving you increased ability to monitor and track
who has access to your content.
Here, I can go to Manage Access.
I can also see what sharing links have been created
as well as who has access through those sharing links.
And when I delete a link,
it automatically revokes access
from anyone who has it.
And one more thing.
When your content is shared with external users
you'll get an email notification
that both lets you know and gives you the opportunity to revoke access on the spot.
Now beyond what you can do as a user,
as an admin you're in control over how your users can share.
Here I can choose what kind of a link
is shown by default in the sharing experience.
For example I can choose an internal only link
to avoid accidental over sharing
while still allowing users to share externally when it's an intentional action.
Remember those email notifications I showed you earlier?
Down below I can enable or disable them for the scenarios I choose.
We've also added the ability to prevent
external users from re-sharing your content.
If I check this box,
externel users won't be able to share anything but their own files.
In some cases,
you may want to limit external sharing to only a subset of your users.
First I'll disable anonymous links
so users can't create links that can be forwarded externally.
OneDrive and SharePoint
let you specify exactly who's allowed to share externally
and will let other users know when policy is stopping them.
Here I can choose
the set of users that are allowed to share externally
and OneDrive will make sure that only they are allowed to share outside of my organization.
Last year we showed you how you can limit external sharing by domain
with an allow denialist.
Now you have even more granular control
with individual allow deny settings
for each and every site collection in your organization.
Here I've selected a site collection
and i'm going to go into sharing settings.
I can simply choose to limit external sharing by domain.
And enter the domains I want to block right here.
So we've seen how we're evolving the sharing experience for OneDrive and SharePoint.
Now let's take a deeper look
at viewing and managing your files in Windows 10 with OndDrive.
At Build we announced the new OneDrive files on-demand capability
which will allow you to see all of your OneDrive and SharePoint files in File Explorer
without overloading your storage.
I can see my personal OneDrive files.
My OneDrive for business files
and all the team sites I work with
all in File Explorer.
Take a look at this team site.
I'm going to go to properties and take a look at the size.
We've got over a 120 GB of files in the cloud
and it takes up zero space on my my local disk.
OneDrive automatically downloads only the content I use.
I don't have to change the way I work.
Files just appear in File Explorer
and work with all my apps.
When I open this word doc, for example.
OneDrive downloads it on-demand.
Whether you have older win32 apps
or the latest store app.
Accessing all your files just works.
Even from the command-line.
We want to bring the power of the cloud into File Explorer.
So we've enabled you to see all the important information around your files, right here.
A checkmark means it's local
and the cloud means it will download on demand when you use it.
If I want to make a file available for later
I can choose, "Always keep on this device".
For rich media content like photos and videos,
OneDrive pull thumbnail down from the service
and displays them right in Explorer.
Select the thumbnail and go to properties.
Just to prove to you that it's not taking up any space on disk.
As you heard of build,
this will be coming this summer two Windows Insiders.
That was a quick overview of some of the features that are rolling out soon.
And that we're working on for later this year.
Please try out the new sharing experience in OneDrive in SharePoint.
And look for OneDrive files on demand
and Windows 10 insider builds coming soon.
Remember to keep giving us your feedback at UserVoice.
To learn more follow the link below.
Thanks for watching.
Microsoft Mechanics
www.microsoft.com/mechanics