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SHOSHANNA: Hey, Admins.
Welcome back to this month's edition of "What's
New for G Suite Admins."
I'm Shoshanna, and we'll now have new presenters covering
the updates, previously brought to you by Stephen and Barry.
We have a lot to cover from the month of December and January,
so let's dive right in.
And now, for our Headline News.
In January, we announced the new Security center
for G Suite, a tool that gives you
a security dashboard and security health
recommendations.
The Security Center brings together security analytics,
actionable insights, and best practice recommendations
from Google, to empower you to protect your organization,
data, and users.
We want to make it easy for you to take actions
based on timely insights.
With the Security Center, you can do things like,
see a snapshot of important security metrics
in one unified dashboard, where you can get insights
into suspicious device activity, visibility
into how spam and malware are targeting your users,
and metrics to demonstrate security effectiveness.
Stay ahead of potential threats by examining security analytics
and flagging threats.
Monitor the configuration of your security related Admin
Console settings, and reduce risks
by adopting security health recommendations.
You can get started with the Security Center
by going to the Security page in the Admin Console.
Click on Dashboard to get an overview of key security
metrics like, Spam Volume, Email Authentication, and Drive
Sharing.
Back on the Security page, click on Security Health
to understand how security settings are configured
for your domain, and get suggestions
based on best practices.
Let's take a look at our updates for Admins.
We have some updates in navigating the Admin Console
that I'd like to show you.
We'll take a look at the New Navigation Menu,
then check out the cleaner look and feel to the app settings
list page.
Lastly, we'll look at the new changes in navigating Admin
Console reports.
We're launching a new side navigation
menu which will make it easier for you Admins to see, find,
and navigate to the information and settings
in your Admin Console.
You'll now spend less time browsing, and more time doing.
We've grouped menu options, based
on how our customers use them, to create
a logical, multi-layer menu.
This makes the menu shorter, and more scannable,
helping you find things quickly.
You can hover and click through the menu
to drill down directly to the pages you want to see.
Your delegated Admins will also benefit from the new navigation
menu.
Now, delegated Admins will only be
able to see the menu items they have access
to with their level of administrative privileges.
This makes their menu less cluttered, streamlined,
and simpler to use.
Let's take a look at the changes to the app settings list
page and the Admin Console.
We're now making it easier for you
to control the settings for your domain
and organizational units, or OUs, within it.
Navigating to Apps, G Suite, will now
list out your domain's available G Suite core apps
with a cleaner look and feel.
Also on this page, you'll see a new panel
on the left hand side where you can
toggle between app management, at the domain, or OU level.
And by the way, you'll also see that Jamboard Service
is on the list.
That's right.
Jamboard Service is now a core G Suite service,
and will be covered under your existing G Suite
agreement, that offers the same technical support and service
level commitments as any other course service.
The Admin Console reports and logs
make it easy to monitor your domain's Google Apps usage,
measure user collaboration, examine potential security
risks, and much more.
We're making some changes in the Admin Console reports
navigation to help improve the visibility of reports
for specific G Suite apps.
Now, let's take a look at some of the updates made
by navigating to reports in the Admin Console.
Here you'll see we made a change on the left side navigation
menu.
Aggregate Reports has been renamed to Apps.
Next, we're moving all the app specific reports, previously
nested under Reports, Aggregate Reports,
to the left side navigation menu.
These will appear beneath an expandable arrow
and be organized into three subsections under Reports--
Apps, Devices, and Users.
All of the previous user level reports
will now be nested under the User's subsection of reports.
This change will allow you to jump
right into these reports from the Main Reports page
in the Admin Console, and bring a clear categorization
to individual reports.
Under Communities Report, you can find
your organization's Google+ Metrics to better understand
user activity and community level metrics, like,
Total Members, Active Members, number of posts recently made,
and more.
We recently added some new pre-integrated SAML apps
to our catalog that you will now have access to.
Using SAML integrated apps, you and your users
can use your G Suite account credentials
to sign into enterprise cloud apps
just one time using Single Sign-On or SSO.
Single Sign-On is a great benefit
for employees and teachers, streamlining the log in process
through eliminating effort to remember
different user accounts and passwords across multiple apps.
We've now added SAML integration for 20 additional apps
including, Dashlane, Docebo, Front, Envision, IT Glue,
Pivotal Tracker, Sumologic, Survey Monkey, Zoom, &Frankly,
Bonusly, HelloSign, Salsify, Seeker, Small Improvements,
Space IQ, Statushub, Semantic Web Security Service, or WSS,
ThousandEyes, and PurelyHR.
You can use the Admin Console to set up a SAML integrated app.
Let's take a look at how to do this.
From the home page, click on Apps, and then click on,
SAML apps.
Then, click the + sign on the bottom right.
In the window that appears, you can
choose from the list of services that have already been
configured for Single Sign-On.
Once your organization, or school,
has an account with that service,
you can complete the setup process
to activate Single Sign-On for that app within your domain.
You can find our full list of pre-integrated apps,
as well as instructions for installing them,
in the Help Center.
In addition, G Suite, also supports SAML integrated apps
to support user provisioning.
With user provisioning, once you've
set up a SAML integrated app, you
can set up user provisioning to create, modify, or delete
a user's identity in G Suite.
And those changes are automatically
made in the third party app as well.
This feature removes the extra time and effort
you'll spend managing users across multiple third party
apps.
We've heard a lot of positive feedback
from Admins for automated user provisioning
that supports third party apps.
So we're adding auto provisioning support
for 8 new apps--
Amazon Web Services, DocuSign, Evernote, GoToMeeting, Office
365, SAP Cloud Platform Identity Authentication, Sugar,
and Zendesk.
Organizations, or schools, subscribe to G Suite Education,
Business, or Enterprise editions,
can enable user auto provisioning
with all supported apps.
Customers on G Suite Basic, Government, or Nonprofit
can configure auto provisioning for up to three apps
from the supported list.
The setup and configuration of user provisioning
varies from app to app.
Check out the Help Center for a full list
of apps to learn more about the specific setup
process for each.
Now, I'd like to talk about updates
to protect your company's data on managed devices.
We have new updates for Admins to control access to company
data on managed mobile devices.
Using the Google Apps Device Policy app,
you can enforce your organization's security
policies, unemployed managed Android, and iOS devices,
from the Admin Console.
Let's take a look at these updates that should help you
and your users keep your organization's data secure.
Google Mobile Management allows Admins to control access
to company data on managed devices directly from the Admin
Console.
With this launch, we're giving you increased power
to protect your organization's data by preventing your users
from syncing corporate data on jailbroken iOS devices.
By having users install the Google Device Policy app,
you can enable this feature in the Admin Console.
Once the feature is turned on, users
who don't have the Device Policy app on their device
will be prompted to install it.
Once installed, the app will check
if the device is jailbroken regularly,
and notify the user if they pass, or fail that check.
Google's Device Policy app enforces your organization's
security policies on employees managed Android devices,
protecting them and making them safer.
If a security policy is violated,
it's especially important to ensure
that corporate data isn't accessible on that device
until it's once again compliant.
With that in mind, the Device Policy app
will now disable access to non-critical apps, that's
apps that aren't required for a device
to function like, Gmail for example,
on any work profile or company owned Android device that it
determines as non-compliant.
Users will see a notification informing them
that their device violated a security policy and some apps
may be disabled.
Those apps will be re-enabled when
their device complies with all of the organization's security
policies.
To keep your organization's data secure,
you can enable this new security feature
in the Admin Console for both iOS and Android devices.
Let's take a look by going to Device Management from the home
page.
And then click on Advanced Settings,
and then click on Security.
From here, you can check the "Block compromised Android
devices" box, to block an Android
device if there are any indications that it
might be compromised.
You can also check the "Block jailbroken iOS devices" box,
to block the iOS device if there are indications
that it's jailbroken.
iOS users will then be prompted to install the Google Device
Policy app if it's not already installed on their device.
Let's take a look at the updates in the G Suite Calendar
and see how this affects Admins.
We have a few updates for Calendar,
including the New Calendar web UI upgrade, New Calendar
Resources API, and shutting down the classic Calendar Interop
tool.
In October 2017, we announced a new user interface
for Google Calendar on the web.
To help you and your users transition to the New Calendar
web UI, you have several options for how
to transition your users.
On January 8, for Rapid Release domains and January 15,
for Scheduled Release domains, we'll
begin auto upgrading users whose domains
are set to the automatic, or default rollout option.
In this phase, users will still have the option
to opt out of the new UI until February 28, 2018,
when all users will be fully upgraded.
Any individual who had manually opted out of the new web UI,
previously, will not be upgraded until February 5.
Additionally, while this opt out phase
does not impact domains whose Admins have selected
a manual rollout, users in these domains
will still be upgraded to the new UI on February 28, 2018,
with no option to opt out.
With the new Google Calendar experience on the web,
you have the ability to add more structured data
about your buildings and resources.
We're now making it easier for you to add and edit
that information with updates to the existing Calendar Resources
API.
We're also adding two new APIs, Buildings and Features,
that can be used to keep resource and building
information in Google Calendar up to date and in sync
with other systems used for facilities management.
For more information on the Calendar Resources
API check out the Help Center article link below.
In July of last year, we announced the release
of the new version of the Calendar Interop
tool, a tool that allows for better coexistence between G
Suite and Microsoft Exchange environments,
including Office 365, within your organization.
As we continue to provide more features for the new Calendar
Interop tool, we will be shutting down
the classic version of the tool on February 28, 2018.
Organizations using the classic version of the tool,
must switch to the new version by this date.
For more information on making the switch easier,
check out the Help Center article listed below.
And now, we'll highlight some of the updates with Gmail
and how this affects Admins.
We have two new updates from January,
for Gmail, that I'd like to show you.
You'll now be able to delegate additional Gmail
privileges to users and install Gmail
Add-ons for your entire domain.
Managing the secure and efficient flow of emails
is critical to any organization's success,
but it can be a massive undertaking for a G Suite
Admin.
To make this effort a bit easier for you,
we're introducing new Gmail privileges
that you can grant to your users without needing to give them
Super Admin status.
You'll now be able to grant a user access to Gmail's Email
Log Search feature, making it easier
to track message delivery, view the impact of certain policies
on email flow, and identify the IP addresses of connecting
servers.
You'll also be able to grant users access to the Admin
and Restricted Quarantines.
This privilege gives the user the ability
to allow or prohibit certain email messages
from being delivered, helping to prevent spam, minimize
data loss, and protect confidential information.
Super Admins can delegate these privileges to users
by clicking Create a New Role in the Admin Roles section.
And then, selecting Services, Gmail,
and select the specific privileges
from the privileges menu.
We recently launched Gmail Add-ons,
which allow you to work with your favorite business apps
directly from Gmail.
To make it even easier for your users
to access these helpful tools, you
can now install Gmail Add-ons for your entire domain.
To install an Add-on for your domain,
click on the Settings gear icon in Gmail, and select
Get Add-ons.
Browse marketplace apps and locate an app.
Click on the app to open its description page,
and then click Install.
Then, click Continue.
Review the terms of service, specify
if you want to make the app available
for your whole domain, or to a specific team or department.
Check the agreement box and finally, click Accept.
These new features make it easier for you and your users
to take advantage of Gmail Add-ons and breeze
through email related action items
without ever leaving Gmail.
Lastly, I'd like to share with you a couple of updates
for Hangouts Meet.
We recently announced a few exciting additions
to the Hangouts Meet suite of product and features.
Including support for up to 50 participants in a meeting.
We've added nine additional countries
to our list of international Hangouts
Meet dial in phone numbers for G Suite Enterprise domains.
And to help you better understand Hangouts Meet usage
within your domain, we're introducing
more than 50 new metrics in the Reports API Consumer Usage
Report.
These new metrics provide details
on the duration, size, and device
specific characteristics of the Meet
calls across your organization.
Well that's it for this month.
To stay informed, you can check out
the G Suite Release Calendar and What's New newsletter.
Save the playlist and subscribe to the channel
for more videos like this.
And if you want to learn more about these updates,
follow the links in the video description to dig deeper.
This has been Shoshanna with "What's
New for G Suite Admins," February edition.
Thanks for watching.
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