- And we made it.
Welcome back to the fifth and final episode
of our series on Canva for Teams.
I'm Claydan, but you already knew that.
Our Canva for Teams expert, Rachael,
is going to show you how you can go
from having everything, everywhere,
all the time to everything right here in Canva.
Yes, even your third-party design files.
Let's take a look at how Canva
can centralize your entire design flow.
(lively upbeat music)
One of the unexpected benefits
of setting up your team on Canva
is better content management.
It almost happens by default.
And Rachael is going to show you a few tips
on how to really level up your content management.
- Messy folders can slow down productivity tremendously.
The good news is, it's really easy to stay organized
if you take a few moments to set up a system
that's simple for everyone to use.
I'll show you a simple two-step process
to help manage your design files easily.
From Projects, click the Folder tab.
Here, you can create folders for yourself
or folders to share with others.
I'm going to call this folder HR.
So my HR department can store
all of their content in one place.
Step two is to share your folder.
So select who you'd like to have access
to your new folder.
You can add individual team members
or your whole team.
Now for Homely, we haven't invited
all of our team members to Canva yet,
so I'm going to grant edit and share access
to admins of the team
and view access to the whole team.
Later on, I'll show you how these amazing things
called groups work hand in hand with folders
when sharing them with multiple people.
Lastly, I have this option
to send a notification about my folder.
And we're done.
We've created a folder.
Now if you ever need to adjust your folder settings,
simply click Share within a folder.
A little bonus tip I always like to share
is starring folders.
This little gem will add the folder
to your side panel for quick access.
Were so close to having your team
fully set up in Canva for Teams.
Up next is assigning and managing
your team's permissions.
You can add team members two ways.
So one way is from the side panel, here.
And the second way is through your account settings
under the People tab.
So here, you can also explore
the team members already in your team.
There are three main roles you can assign team members,
the most common being member.
These are the perfect permissions
for anyone who needs to create designs
within the team.
Members can design with your brand kit
and brand templates, or start from scratch.
Members access may differ from team to team
as it depends what brand controls and permissions
have been set up by the admin.
Next is template designer.
This role is ideal for designers,
marketers, communication specialists,
really anyone that may need to set up
brand assets for your team.
They have some additional permissions,
like the ability to set up Brand Kits
and publish brand templates,
as well as scheduling social media posts
using the content planner.
The third role is administrator.
This one is pretty self explanatory.
This role is for those who need to administer the team.
Administrators have full access to brand tools,
as well as the ability
to manage team controls and settings.
Administrators can add people to the team,
change their permissions,
and even remove team members.
Now, there is a fourth role,
but only one person in the team can have this title,
and that's the owner.
The team owner is the person
who first created the team.
Owners have access to everything previously mentioned,
but with the added power of deleting the team.
- Instead of having files
spread across different storage locations
and content management systems,
you can now import and store
all your design files in Canva.
Within your team folders,
you can import PDFs, PowerPoints,
SVGs, Illustrator files,
and then sync them up with your Google Drive,
Dropbox, and other cloud storage platforms.
This will help your team stay organized
and work more efficiently
as all the files they need are in one location.
One of the hidden gems of Canva
is the ability to import PDFs and PowerPoints,
and edit them within Canva.
This saves your team so much time
when trying transferring content over to Canva.
Now let's hear from Nano to show us how.
- Often businesses are sent all different file types,
which can make things really hard
when you need to edit them
and have the correct applications.
In Canva, you can import all different file types
and edit them within the editor.
Here, I'm going to show you
how you can quickly import a PDF
to make some changes to it.
From my desktop,
I'm simply going to drag and drop
a PDF file into Canva.
You can even do this from the Canva homepage,
but I like to drag files straight into a folder
to keep them organized.
So I've created a folder called Print Assets.
I simply open the folder
and drag the PDF of my billboard design into the folder.
And now it's as simple as just opening up
the file in Canva.
Canva automatically converts your files
into editable Canva designs.
From the editor, you can instantly change the text,
images, graphics and other elements
that are present in your PDF file.
You can even elevate your PDF-based designs
into any creative asset.
For example, I can take these design,
click Resize, and turn it into a Facebook cover.
I then adjust any elements
to suit the size
and can even add videos or animations, GIFs or music.
Or I can resize into printable cards, brochures,
or in this case a postcard
to have on display in the office.
You are not limited to how many times
you can leverage and resize the design
for different purposes.
When you're ready to save your design,
in the upper right corner of the editor,
compress and download your work.
Turn your custom designs into JPG, PNG, SVG files,
or in PDF again.
Capture any animated elements
and effects by ideally saving them in MP4 video or GIF.
- And we made it.
What a journey it's been.
That's it for our Teams series.
If you haven't watched the first four episodes,
you'll find links to them below this video.
If you followed along from the start,
thanks so much for joining me.
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to help you make the most out of Canva.