Unknown: Why should you pay for something if you can get it for
free? Why should you even pay for a workspace account when you
can just use a Gmail account? And
I'm asked the question, Why should I pay so much money if I
get an email account for free? Well, I've made many videos on
the perils of using a Gmail account. So go check that out if
you're interested in that. But I will give you an illustrative
example of why it's not a good idea to just stick with the free
plan, and this is in Slack. Now, many businesses will sign up to
Slack and start using it for chat. Because in the old days,
Google Hangouts Chat sucked. And not many people used that
because it just wasn't that good slack comes along, they wiped
the floor with Google and everyone else, because they
created an app that was actually excellent to use for chat. But
they created it for free. And many people signed up for the
free plan, just ignoring the fact that there were paid plans
there. And just, I guess, kind of naively thinking that they
could continue to use a free plan forever, and not have any
issues down the road. Now, what happened was for many business
owners, they found that once they hit the 10,000 message
limit in Slack, it was too late to back back out all their team
were used to using it, it had become a habit inside the
business, they've started building business processes
around it. And what then happened was, they were in a
situation where they were stuck with a free account. But they
needed to go back in time to try and find messages from past a
10,000 message limit, or what a Slack do they say, Okay, well,
Mr. You now have to pay for a Slack plan for a whole year for
all of your staff. And so that one little piece of information,
you know, you have a staff member call you up and say, hey,
you know what, what happened to that customer proposal and you
think to yourself, you know, what, I'm pretty sure I sent
that to you in a Slack message, let me go through search my
history, oh, bubble, it is more than 10,000 messages that go
can't find it. And you end up with this gun to your head that
you have to pay for a whole year of slack for your whole team, a
financial decision that you may not have planned for in your
business, and a piece of technology that you may not have
planned to actually invest in, but they gotcha with their free
account. Same kind of thing happens for those using Gmail
accounts. Same kind of things happen with many different types
of technology inside your business. And I would even
suggest to you that it may not be the best technology choice
for you to go down that road of free with that app, it may even
end up costing you more once you get to the point of having to
pay for that solution. And so I've got a great video on my
channel, which is along the lines of how you can make great
technology decisions. This one's really important for you to know
how to make great technology decisions when you are choosing
software. And you want to make sure that you're making a great
decision for the long term and your business and allow them a
whole framework in that blog. And in that video. So make sure
you go and check that out. My recommendation is as much as
possible to have a all in on Google policy inside your
business. And what I mean by that is there's heaps of
alternatives out there, right? You've, you can use Zoom,
instead of Google meat, you can use Slack, instead of Google
chat, you can use Dropbox instead of Google Drive if you
wanted to. But when you use the Google ecosystem for all of your
tools, and you have everyone on board with the Google ecosystem,
you have the advantages of things like the interoperability
between the different apps, that's something that's really
great, very, very useful. The other advantages that you have
is that you're less likely to lose data, we find many times
that business owners who are using zoom and record a meeting
will have it stored on their local computer, and they forget
to upload it to Google Drive, because it renders at the end of
the day, they've done six meetings back to back and then
six meetings to render. And so they don't ever go back and
actually file those away, because you just get too busy
right with work yet. If you use Google meet as a policy inside
your company, every time someone hits the record button and
records a meeting inside Google meet, dang automatically goes
into their Google Drive. And where else does it go, if it's
in their Google Drive, it goes into Google Vault as well. And
so it's also saved if you're on a Plus plan, and you're making
use of Google Vault. Now what that means is you're
automatically protecting your data, it's very easy if you've
only got three people in the company to protect the data and
know what's going on. But once you get 510 1520 and north of
that, you start to very quickly lose control of what everyone is
doing on their machines. And you can lose control of your company
IP, and your company data, particularly when everyone is
working at home. So my recommendation is to be very
careful of free. Number two, make great make great decisions
and make considered decisions when you're choosing business
technology. And number three, wherever possible, make sure
that you're using Google's tools. And then when you have
that all in one philosophy and that all in one policy inside
your company, it means that your data is going to be better
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