Use CarmenZoom for Virtual Meetings
Virtual meetings can be a good way to collaborate and share information at a distance.
CarmenZoom is the university's supported web conferencing tool,
and is already used by many instructors for meetings,
live class sessions and office hours.
You can quickly set up a live class or recurring sessions,
and can even record them for later viewing and sharing.
Create a Zoom Meeting
In a web browser, navigate to carmenzoom.osu.edu
and sign in using your OSU name.#.
On the left side of the page, click on the "Meetings" tab.
Along the top of that window, click on the red button
labeled "Schedule a Meeting."
On the screen that follows, you can give your meeting a custom name and description.
In the area below the name and description,
you can set your preferences regarding your meeting time, duration and recurrence.
If you anticipate holding multiple class sessions in Zoom,
it is best to select the box next to recurrence.
When you do this, you will have the option to indicate how often your meeting will recur,
or to set no fixed time.
Once you are satisfied with these settings, you can make other choices,
such as whether to require a meeting password,
whether to mute your students upon entry,
and whether to enable a waiting room to hold participants until you are ready.
Once you select "Save," you will see your meeting details,
including an option to invite attendees.
Copy this invitation to the clipboard.
Paste the entire invitation or just the URL into CarmenCanvas,
emails, or other communication tools.
For specifics about other options using Zoom,
explore carmenzoom.osu.edu
or the ODEE Resource Center section on CarmenZoom.
Run a Zoom Meeting
You can use Zoom for office hours, virtual class sessions, and meetings.
Be sure to record all of these sessions to share with students
who might not have been able to join.
Zoom will request microphone and webcam access on your device.
You can always adjust settings, mute your microphone,
or hide your video during a meeting.
Once in the Zoom meeting,
you have simple controls available to you along the bottom toolbar.
Mute and unmute by clicking the microphone button.
Show and hide video by clicking the camera icon.
Troubleshoot audio and video settings along the bottom toolbar,
paying special attention to audio inputs and outputs.
You may want to test out these settings before your participants enter.
You can select "Invite" to invite others to the Zoom meeting through email.
You can also see the list of participants by clicking the "Participants" icon.
You can share content, such as slides or documents,
by selecting "Share Screen"
and choosing a specific window or your full desktop to be made visible.
You can chat and send files with individuals,
groups of participants, or the whole meeting room
using the "Chat" feature.
Start recording the session by selecting the "Record" button
and choosing "Record to the Cloud."
These recordings can be found and shared from carmenzoom.osu.edu
and include automatic captions for convenience and accessibility.