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How can you save time in Microsoft Teams by taking advantage of the command box?
Hi, I'm Dawn Bjork, The Software Pro and a Microsoft Certified Trainer.
In this Quick Tip,
we'll explore your options for working with the command box in Microsoft Teams.
Wherever you are in Teams,
the command box is always there at the top of the screen, to help you to search,
take quick actions or launch apps.
Let's look first at how this can be helpful as a search tool.
We'll simply click up into the command box and here I'll type in Marketing
right away.
Teams is showing us potential matches whether it's teams
or files, that is, what would match this request.
Now simply hit ENTER.
And now this gives us then messages as well.
We also could filter by people or files,
whatever might be appropriate to our search.
There are other filters as well. It might be a date range, perhaps a subject,
or maybe you want to search in a particular team.
Explore this to see how you can take advantage of the search
capability to really narrow down and to find the message
or the communication, the file that you're looking for.
There are several easy ways to open the command box.
One is to simply click up into that box, but a keyboard shortcut is CTRL+E,
and wherever you are in Teams, then this will take you right there.
Slash commands help you perform tasks without breaking your flow.
Simply move up to the command box and type a slash. And from here,
you'll see a list of descriptions where you can access specific content,
get help, or even change your status.
So either pick the one you want or simply type it.
Let's look at keyboard shortcuts, that's /keys.
Another way to move up into the command box is one of my favorite shortcuts.
And that is CTRL+/. Notice other options such as getting help,
what's new in Microsoft Teams, searching for files.
I could select this here, but let's just type the word files.
When you hit ENTER, now you're focusing on what files. Here,
let's have it be any file that contains the word marketing,
and then we can navigate to that specific file.
You can even use the command box to change your status.
Let's look at the profile in my profile. Currently,
my status is Available and that's coming from my calendar.
And keep in mind that your Outlook calendar is syncing with
Microsoft Teams. In Microsoft Teams, we have these other status options.
Although we don't have something on our calendar,
we have a project that we're working on. And so,
we want to change our status to busy or we really can't be
interrupted, we don't want to see any popup notifications, anything like that.
That would be, do not disturb.
You'd only get notifications if it was something flagged urgent. Or,
you simply want to communicate that you will be right back.
These are options that can be changed in your profile,
but they can also be changed in your command box. Once again, CTRL+/,
a quick way to get here and notice the
status options: away, be right back, available,
busy, do not disturb.
Try these options to see how you can save time in Microsoft Teams.
To learn more about changing your status in Teams,
I provided the link to another Microsoft Teams video in the description of this
training.
Now you've seen how to save time and effort in Microsoft Teams by leveraging the
command box. For more tips on being productive with Microsoft Teams,
and to download a handout of Microsoft Teams keyboard shortcuts,
visit TheSoftwarePro.com/Teams.
If this training was helpful,
please like this video with a thumbs up and subscribe to this channel.
This is Dawn Bjork, The Software Pro. Thanks for watching!
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