hey guys ECR G here we're back with another video today we're going to be
talking about handy computer trackers handy computer items that a CRA would
keep on their computer just to be handy and things that are so important on a
daily on a day to day basis daily basis that you use and refer to on it all the
time so these are those items that I'm talking about here first and foremost
we've got the FAQ log or the Q&A log these are common questions that sites
have asked in the past usually can be dealing with concomitant medications
that are not specified in the protocol that patients end up taking these can be
any questions popular questions that cite to ask that may be nuanced or not
nuanced about common questions that sites may ask that people would think
that other sites will ask in the future so they put them on this log so they can
be easily searched for and referenced in the future that's the Q&A log one of the
most important logs we did a video on it before I'm trying to think what the name
of that video was maybe a series best friend or something like that anyway if
you want to learn more about that log you can watch that video but that's one
of the things that's kept on my computer at all times because you never know when
a site's gonna call or email with some questions or have some questions about
something like that that's the first thing I always check the Q&A log the
next thing I keep up is typically either a site management tracker we have a site
management tracker because that's gonna have the sites that everybody is
assigned to all the cedar A's are assigned to so that's sent out typically
whenever it's updated it's sent out by the usually the Litzy array or the
clinical trial lead on the study that's gonna have a list of all of the sites on
the study as long along with their contact information
email address fax number anything you need to get in touch with anybody at
this site it's gonna have the P I study coordinator any research assistants you
know if any pharmacists information on there any and everybody that you need to
contact at the site even sub odds will be on there any Raiders if you're doing
any CNS trials are gonna be on there and they're gonna have their contact
information there so you can reach out and contact them so I keep that up at
all times because you never know when you need to send a quick email or give
us site a quick phone call so that's kept up and there's also gonna
be you know especially it gets nuanced if there are if there are different
aspects of a let's say there's like PK or main aspects of a site you know if
there are different cohorts and different sites are randomized to
different cohorts and things like that so that's very important to always have
up on your computer because you never know when you're gonna need to contact
somebody from that site so that's always up always always always
and it specially important if you are a CRA on multiple studies which a lot of
people are you very rarely are allocated fully to one protocol you're typically
going to be on two sometimes three but probably definitely more than one
typically so you keep those up at all times
let's see another thing I keep up and I use OneNote for all of my management
that's pretty much how I do my either any calls or visits in that form on my
one note I will typically write down a lot of the information that is with the
site any pertinent information will be kept on the OneNote file I will also
have email addresses for site person now and contact information there as well so
even though I do keep the site management tracker up that also has
information you can never be too redundant because
you want to be able to think okay I need this you don't want to have to flinch or
anything like that when wanting to get some information you want it to be
somewhat redundant so one note was always kept up if I need to refer to
something you know did we talk about this last time I talked to the site it's
always good to be able to refer to that and the one note you know and there's
different nuances and different notes in there too late
did they have a report in sae last time you can refer to that also in your last
report but reports aren't always kept up on the computer for sure but one note is
that's a different definitely a place where take a lot of notes and you can
always refer back and forth there if need be so that is always kept up on the
computer as well let's see what other what other trackers there are next thing
that is always kept up on the computer always always always is the protocol as
a monitor as a person on the clinical operations side you have got to be
well-versed in the protocol but obviously you're not gonna memorize
everything these protocols are hundreds of pages usually so I always keep a
version of the protocol the most recent version or sometimes if there's a new
version that came out a new update and not all of the sites are gonna be with
that update at the same time so you're gonna need two versions of the protocol
up so that's always kept up on the computer as well so - so I always hate
usually having to restart my computer because then I gotta go dig all that
stuff up again but trust me it's a lot better having it up and easily
accessible than having to go dig for it every single time you want to use it
because I use all these things on a day-to-day basis literally daily I'm
referring to the Q&A log for some questions site to asking or I'm
referring to site management tracker because I need to reach out to the site
for something or I'm referring someone note because I you know maybe we discuss
something and I need to give some information to somebody or they're
asking me a question that about some aspect of the protocol so I
need to go digging the protocol and read it and understand a little bit more
about what they're asking so that's important to know
so protocol is always up QA log is always up site management tracker is
always up and that's it for these tracker main trackers those are
bread-and-butter trackers I always keep up on a day-to-day basis and that's just
because they're referred to on a day to day basis so hope that helps you guys
ask questions down below maybe if I didn't explain some of the trackers
enough or want to know more about a little bit more in depth to these
trackers maybe I can even show you how to create these trackers if need be a
lot of these trackers are created by the project team
so yeah someone on the project team usually creates them and distributes
them is responsible for maintaining the trackers so it's a monitor I'm not
really in charge of updating the tracker in that regard I'm just in charge of
I'll tell the project team you know if if there's a turnover and the site staff
they got a new study coordinator or something but they're in charge of
making sure that the trackers updated and up-to-date for me so I'm that's well
appreciated and these trackers are so important we've talked about the
importance of the QA log and I think that's the most important one honestly
it saved me so many times when sites ask questions and I just don't know the
answer and a lot of the times you know it's the same question that other sites
may have so that's awesome that they created a log that's so high-yield
so I'm a big fan of that log so if you enjoyed this video guys like share
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