[bright energetic music]
STEPHEN ROSE: All right.
Well, let's kick it off with segment number 1,
for which I have Kirsty McGrath.
She is an MVP, founder, managing director, and employee
experience consultant for OnPoint Solutions.
She's out of New South Wales, Australia,
where it's tomorrow--or is it yesterday, Kirsty?
I can never remember.
KIRSTY MCGRATH: For you it's tomorrow.
You're living in the past.
Yes, though.
[Kirsty laughs]
STEPHEN ROSE: God, story of my life.
And you've been an MVP, just got renewed
for your fifth year.
So congratulations!
KIRSTY MCGRATH: That's correct.
Thank you.
STEPHEN ROSE: And you love adoption and so do I,
and our goal with this segment
is really to talk about features
that will help drive adoption.
And one of my favorites
is Excel Live and PowerPoint Live.
And we're going to talk about both of those today, right?
KIRSTY MCGRATH: Absolutely.
So what I'm doing is I'm actually going
to go directly from PowerPoint.
I can present into Teams,
which I do really love
because I'm often already in there
in the first place.
Once I go over into Teams,
I just press "Present."
And what it's doing is, it's actually loading
PowerPoint directly into Teams,
which means it really reduces down on bandwidth.
So once I'm in there,
what I see is different to what you see.
And I can also do it through the Share tray.
So I click the kind of little rectangle
up button, and in there is PowerPoint Live.
So I could have drawn it in through Teams,
as well, if I wanted to.
STEPHEN ROSE: But don't do "screen"
because that shares everything.
Tons of bandwidth, not the best experience.
Use the PowerPoint Live.
KIRSTY MCGRATH: That's right.
And not only that,
but now because I've done it
through PowerPoint Live,
it means I've got access to my thumbnails.
I've got my notes, as well,
which I don't do and I don't have
if I share my screen, especially
if I've only got one screen,
because then I don't have a lot of
features and functionality,
which can get really tough.
STEPHEN ROSE: Right. And you can also see all the people,
you can also see all the chat,
and you can see the video
of all your attendees,
which if you do share full screen
you're not going to see any of that.
KIRSTY MCGRATH: That's correct.
So what I've got here, as well,
is that ability to be able to,
you know, see all my features,
whereas you only get to see, you know,
and from your point just literally
the PowerPoint presentation.
Is that correct, Stephen?
STEPHEN ROSE: Correct. Absolutely.
That's all I can see.
And what do you do if you want to remove,
not allow everybody to see all your slides
or jump forward to those things?
So kind of walk through some things
that you can do to control the presentation
and the timing of things.
KIRSTY MCGRATH: So the great thing is,
at the moment it's got "Private view" turned on.
So that's the little eye up the very top.
If you look at the tasks
on the bar running across the top,
that eye means that you can move forward
and I can move forward.
And they're not at the same.
But at any point you could go back
to where I am at a point with the presenter view.
Now, I can turn that on or off
so you can't move, as well.
So it kind of gives control back.
Sometimes, people have turned up late,
for example, and they want to go back a bit.
I have other actions of being able
to move around and work with it, too,
which is what I also love
because I do have my thumbnail.
So, I can even jump around to the very end
of the presentation.
I can go in, move back and forward.
I have annotation tools,
so I can bring up my pen highlighters,
for example. I also have in there the ability
to be able to turn on things like translate
and work my way through it.
So with translate,
I can put up a language,
but at any point you'll have it as on your side.
So what do you see Stephen on your side?
STEPHEN ROSE: Yeah, if I click on the three little dots
at the bottom and I hit the drop-down,
I get a choice of a variety of languages
that I can take the transcription,
translation that you're doing
and put it into the language of my choice,
which is great.
And the same would translate the slide.
I can also translate the slide language too, yeah.
KIRSTY MCGRATH: So we've also got some
different layouts, as well.
So those layouts allow us to be able
to have me overlay on the screen.
I don't really see much change.
However you might, when it's been turned on.
So what do you see?
STEPHEN ROSE: Yeah, I'll actually,
I'd see the slide in the background,
and I see you in the foreground.
You look like a professional newscaster.
It's pretty cool.
KIRSTY MCGRATH: Putting it over the top,
I can actually hide that presenter view,
you know, completely.
As well, I can turn my slides into a higher contrast,
so I can adjust things around as I need to.
STEPHEN ROSE: Awesome. This is great stuff.
So let's talk about Excel Live
for a minute and how that's different than this.
So, it's the same concept.
You're in an Excel spreadsheet,
and you choose, you know,
the whole thing..."Present in Teams."
But what's different with Excel Live
over PowerPoint Live?
KIRSTY MCGRATH: I think what I love about Excel Live
is the fact that we can actually,
like, collaborate directly inside Teams.
So it's not, I have to go share my screen
a bit like we're doing kind of with PowerPoint Live.
I don't have to go share the screen,
share the whole desktop.
I could have previously sent out permissions,
and we could have collaborated
in the document, but I would've had
to have shared my screen on top of that.
But instead, if I do Excel Live,
it kind of loads it in.
Then, it reduces down the bandwidth,
just like PowerPoint Live.
So it will load it physically in.
And when it loads it in,
we can collaborate on the screen inside Teams,
which is what I particularly love.
So we've got all those Excel features
in there because it...effectively
it becomes the app, as well.
So we can all work, which is fabulous.
I Love it.
STEPHEN ROSE: Yeah, we're not just typing.
We can sum, we can do pivot tables.
We can do all this stuff together
and make the data look the way we want.
This is awesome.
I'm super excited.
KIRSTY MCGRATH: Yes.
STEPHEN ROSE: Thanks for sharing.
KIRSTY MCGRATH: And it's shared automatically.
Yeah. I mean the fact that it's shared automatically
with my...with my team members right then
and there, without me having
to go do separate share links
and dropping it into chat.
And so it just kicks straight in.
Love it.
STEPHEN ROSE: Awesome stuff, Kirsty.
Thank you so much.
I love the fact that PowerPoint Live is available now.
Excel Live is coming soon to folks
on Insider and other things.
Where should folks go to learn more
about you and all the cool stuff that you do?
KIRSTY MCGRATH: You can actually go
to the Microsoft 365 Adoption YouTube.
I've actually got a channel:
It's aka.ms/M365Adoption.
So you can see plenty there.
STEPHEN ROSE: Awesome.
Cool. Well, we will send folks there
to check it out.
And hey, you're on Instagram as MVP_decorating
cause you like to do cakes
and you're a baker so I do something different.
Has nothing to do with adoption
except adopting cake
which I like to adopt.
Go check that out, too.
KIRSTY MCGRATH: Shutting the head down
from all of the tech occasionally.
Be the creative side.
STEPHEN ROSE: Love it.
Thanks for joining us today, Kirsty.
Appreciate it.
KIRSTY MCGRATH: Thank you Stephen.
[energetic music]
STEPHEN ROSE: I have one of our old friends, Ragnar.
MVP, five years out of Germany.
How are you, Ragnar?
RAGNAR HEIL: Hey Stephen. I'm awesome.
I'm excellent.
Thanks for having me here.
STEPHEN ROSE: Perfect.
No, we love having you here.
Take a minute because you're an ex-Microsofty
and you work with SharePoint,
a whole ton of stuff, and I love
the Working Out Loud community that you did.
So take a minute.
Tell folks who you are,
and spend a moment chatting about that
because I love the initiative
that you're a part of.
RAGNAR HEIL: Yeah. So we founded this community
around 2017, and the idea was
that we usually do small talk
about the weather, but we never talk
about our goals. And here,
the idea was, let's use enterprise social networks
like Yammer, or now called Viva Engaged,
to talk about our our goals
and help each other to grow.
That was the idea.
And we founded the community,
built our website, Twitter, and so on and so on.
And now it's a global community which transforms
the way people are working.
So the largest German companies
are now using Working Out Loud
as a cultural engine for digital transformation.
STEPHEN ROSE: That's awesome.
It just becomes a big mentorship,
with just great folks who you can connect
with who are in the same place
and doing the same thing as you.
I love that.
So today we're going to talk about Teams,
and there's a new feature that's come
out in the admin center.
Take a moment and kind of tell me
your thoughts on this.
And then, we're going to jump into a demo
and show folks how to manage this.
RAGNAR HEIL: Personally, I use chats a lot
in Microsoft Teams.
It delivers a lot of value, especially
when working from home
and in work scenarios.
It brings me closer to my customers,
partners, and colleagues,
but it can happen that a meeting invitation
is forwarded to an external person
who is not invited
by the meeting organizer.
That's a security issue
and also can create data exploitation.
The good news is that IT admins
can now, through the new Microsoft Teams policies,
disable the right access to the chat,
the meeting policy.
And in this, I'm going to show you
who can enable it using the Teams admin center policy
and also PowerShell.
Let's get started.
Step number 1,
we are creating a Microsoft Teams meeting.
We are inviting internals
like Adele and Alex and also externals
from a marketing agency.
Adele has currently written a chat post
and we can see that the colleague
from the external marketing agency
is waiting in the lobby.
I'm going to admit it.
External marketing agency is also chatting
in the active meeting,
but it's non-federated users.
So I just created it.
In the Microsoft Teams admin center,
you will find here on the left-hand side
under "Meetings > Meeting policies,"
you are using the global policy.
In the section called "Participants & guests."
And there you will find "Chats in meetings."
You can turn it on for everyone.
You can turn "Chats in meetings" off for everyone
and also turn it on for everyone,
except anonymous users.
And that's what I'm going to test right now.
In PowerShell, you connect
to the Microsoft Teams module.
You'll run a "Get-CsTeamsMeetingPolicy."
My policy is currently calling "Global,"
and you see immediately the results.
Important value for us just
at the top of meeting chat,
"EnabledType" in here.
As you can see, I've already changed it.
to "EnabledExceptAnonymous."
Values which are possible are "Disabled"; "Enabled";
or, as mentioned, "EnabledExceptAnonymous."
Now she's waiting in the lobby.
We can clearly see that she's waiting in the lobby.
And I, as the meeting organizer,
am going to admit her.
I'm going to write,
"who is this anonymous user?"
What you can see here
is that the anonymous user
has no access to the chat.
There is no chat window available existing
on this mobile device.
But she's still part of the meeting
Here you can see the most important message.
The anonymous user was invited
to the meeting, and there was a chat message.
And then, policy kicked in
and the anonymous user, who is non-federated,
the anonymous user no longer has access to the chat.
STEPHEN ROSE: Awesome, Ragnar.
So in short, what is the takeaway for IT policy here?
RAGNAR HEIL: The takeaway is that
it's very easy to implement.
So you just go through the Teams admin center.
There's a toggle, it takes just a few seconds
to toggle it on.
If you don't want to use the Teams admin center
and you are more a PowerShell guy,
then there's also a command line for you.
The value for the end user
is less noisy chats and less distraction.
And Microsoft Teams check-in
is more secure and less data exfiltration.
STEPHEN ROSE: Right. And yeah, and the big reason
for this is what you don't want is,
let's say you do a webinar
and you have a bunch of external folks that are there.
That's great, but you don't want
them coming back and continuing
to ask questions and digging in.
That session is sort of encapsulated
when you're done.
That should be the end of the connection
with those external folks.
And this is where that's really going to help.
When you have one-offs with external folks
that are not part of a project,
not part of a team,
where Teams private chats,
private channels, doesn't make sense.
And you're going to do a blog
that will dig in deeper on this.
So we'll see that on Tech Community shortly.
But if folks have questions
or want to reach out to you on other topics,
what's the best way for them to get a hold of you?
RAGNAR HEIL: Well, I've got a bunch of
social media channels,
but everything is capsuled
on the linktr.ee/ragnarh.
STEPHEN ROSE: Awesome. And then, of course,
people can reach out to you on Twitter,
and you're great:
You reach back out to them.
You have a really thriving community.
We appreciate that.
So awesome.
Thanks for joining us right now.
We look forward to your blog, and this was awesome.
[energetic music]