Hey everyone, Daniel here from TwinBytes with another tech-torial for you,
this time with regards to Google and their OAuth, and the business apps. So if you're using
Google business or G suite, they've changed names, then this is... there's an
email here that you may have received, that shows that starting on September
15th of next year, that the G Suite accounts will only allow access to apps
using OAuth; and so that means that if you're not using Gmail directly or on
your phone ,if you're not using the Google's native email program, then those
are the only ways that your password would work, otherwise any other apps
including Microsoft Outlook especially for businesses that they use that, your
password won't work anymore. You need to create an app password, and that's what
we're gonna talk about in this video and I'm going to show you exactly how to
set this up. I'm going to show you how to do that, coming right up!
Alright, so looking at the email here, if you receive something like this and
it shows you that starting Jan... sorry, February 15th of 2021 the G-Suite
account will only allow access to apps using OAuth.
So that means Gmail or the native email program on your phone. So if you're using
Outlook on your computer or anything else then that's not going to work for you.
So it tells you here as well, that
starting June 15th of this year which is 2020, any users who try to connect to the
LSA, which is the Less Secure Apps, for the first time, will no longer be able to do so.
So that means if you're trying to set up
Outlook... or setting up your Gmail in Outlook for the first time after June 15, 2020
it's not going to work. But if you already have it going, it'll continue
to work and it's going to be fine. So it's only if you're doing it for the
first time it won't work after this date; but for those that already have it set up,
you're good until February of next year, 2021, and then it's gonna stop
working; and all of a sudden you'll wonder, why is my emails not working in
Outlook anymore. My phone, the emails aren't working. Well if you're not using
the native program, then that's why, and you need to set up an APP password.
I'm going to show you how to do that. So this email gives you a fair bit more detail
if you were to read through it here, and it tells you what you need to do, and it
gets into a little bit of detail with it. But it can be very overwhelming for a
lot of people on how to do this. So let's look at how to change it so if we go
into your Gmail for example. Just go to gmail.com and you don't want to go
through the settings cog wheel here but click on the letter for your name and
then you can click on that and go down to manage your Google account.
So once you get into here, over on the left side, there's security. So we click
on that, and under here we've got signing into Google. Now you've got your password
and tells you the last time it was change which is great. It's good to know
how long it's been since you change your password last, but anyway, that's going a
little bit off topic. You could have your phone to sign-in.
There's 2-step verification and then there would be another option underneath
this 2-step verification to set up your app passwords; but that's not visible
right now, and the reason for that is because we need to first set up 2-step
verification. So if you're not familiar with how to set up 2-step verification,
I've got a video that I'll link to up here that I've already made, that shows
you exactly how to do that. So we'll just get this on and then I'll show you what
happens next. Okay, so I had to set up the two-factor
authentication on this particular account, and now what we want to do is go
back to the main screen. So if you already had two factor authentication
setup, you'd be fine, but if you had to just set it up, there's a little arrow
beside the 2-step verification at the top we can go back, and so now we can see
here that 2-step verification is on, and we now have APP passwords available.
So as I said, if you already had 2-step verification turned on, you will already
be seen the app passwords. So now all we need to do is click into this and set that up.
so I had to enter the password and get to this next screen. So basically what we
want to do is click into select an app, and you can choose from a few different
things. So if you're using the Mail program in Windows, or if it's calendar
or contacts they have specific things there. YouTube even.
Now what we want is to use other, or custom name.
So in this case maybe we're using Outlook in the
Windows and you need to have that going. So we can call it Outlook. OK and we'll
hit generate and it generates the a code for us here; and it tells you here that
you need to put that into the program. So if it's Outlook
we're just copy that, and hit done and now it shows that we have one app setup
and we labeled it what we want to call it. When it was created and when it was
last used. You can't really see what the password is. So there's no way of going
into it and revealing the password. So if you ever lost that, what you would have
to do, is just trash it here and then go through to create another one, and just
the same procedure again. So with this now you can go into Outlook in that
example and go to where your password is and delete the password that's in there
currently. Even if it's already working, you can delete it out of there and put in
the password that you just copied out of here, and that should continue to work
for you. Then after the cutoff date next year, when they finally enforce this
so or Less Secure Apps won't be on anymore, then your email will still
continue to work.
So if you're not sure about the Less Secure Apps, it would be on this screen
further down, near the bottom. But it's not visible now because we have 2-step
verification turned on. So as soon as you have two-step turned on, the Less Secure
Apps or LSA they call it, is just it's disappeared, it's not even there.
So if you turn off two-step verification, you have the LSA available where you can
turn on the switch, and have that either on or off. So I just turned off the
two-step briefly here, so that we can go down and look at this, and now we see
Less Secure Apps access, and right now it is turned on. This is what a lot of
people may already have, including you, you may have this turned on because
Outlook wouldn't work because it's not a recommended program. So because it's
considered a Less Secure App, which is why they call this to allow less secure
apps, you would have to allow less secure apps like Outlook to have access. So we
could turn this off, and go back.
So LessSecure Apps is off.
So then Outlook wouldn't be working
because we're not allowing the less secure apps, but
allowing Outlook to work through here, means that you're allowing all kinds of
other programs to work, which means any hacker that gains your password, they
could use that to start working with. So the best thing to do is just ignore the
Less Secure Apps completely, turn on the 2-step verification, and then create your
App password, and using that going forward, you will be a lot more secure.
So thanks to Google for being really on top of the security.
That's it for this tech-torial. Please, if you found it helpful, give it a
thumbs up. Subscribe if you haven't already and stay tuned for our future videos.
Alright, thanks so much. Bye for now.