Hello and welcome to Mr Tompkins Ed Tech. This is the second video in the series looking
at Microsoft Teams within an educational context. In the last video, we looked at setting up
a new team, and this time I’ll be showing you how you can use that same group to create
a OneNote Class Notebook or Staff Notebook right from within the Teams interface.
OneNote Class Notebook really is a fantastic innovation from Microsoft, and one that I’d
encourage all teachers with access to Office 365 to try. Today I’ll simply be showing
you how to set one up. I’ll be looking at using OneNote with a class or staff team in
much more depth in another video. Now there is actually a stand-alone tool for
making class notebooks already within Office 365, but Microsoft added this new creation
tool to Teams over the summer and it is now preferable to use this one, especially if
you are using School Data Sync to create your classes automatically within Teams.
So here is the staff team I created in the last video for our Maths teachers. You can
see the 3 tabs at the top for conversation, files and Staff notebook. Now you can see
that the staff notebook has not been set up yet but I have a big purple button I can push
to “set up staff notebook”. So lets press that and see what happens. This first screen
is just information – it’s explaining the 3 different sections that will be created
in the staff notebook. Lets just click next. This next screen is about setting up various
sections in each teacher’s private workspace. It’s very easy to add new sections after
the notebook is created but a bit of a pain to remove them, so unless you are very clear
already about how you want to use this notebook, I would delete most of these. You can rename
these and add your own, but I’m just going to leave the “professional development”
one for now. We are now ready to create the notebook. So
lets hit create. It’s reassuringly letting me know it’s getting my staff notebook ready.
Past experience tells me that this normally takes 30 seconds to a minute, but I suppose
it depends on the current load on the servers, so perhaps it occasionally takes longer, so
lets give it a a minute or two and come back.
Ok, it’s now done and the staff notebook has been created. You can see that it appears
embedded directly within the teams interface. You have functional menus at the top and there
is a pullout at the side to naviagate around the notebook. You can edit it inline easily
enough directly within teams, but if you want additional functionality, you can press the
“open in Onenote” button here and then open it up in full OneNote or OneNote Online.
So we are all set up. That was easy. Before we end the video though, I want to show you
some extra settings for the Class Notebooks that are hidden away. You can access these
by clicking on the 3 epsilons next to the team here, and selecting “manage teams”.
If you are managing this team manually, you can add and remove members here and also change
their status between “owner” and “member”. In the settings tab there will be a section
called “OneNote Staff or class Notebook” which we can open up. You can add extra sections
here, create a hidden section for the “owner” or in the case of the Class Notebook for the
teacher. I have this turned on for my class notebooks and use this section for tests and
things I’ve already prepared but don’t necessarily want the students to have access to just yet.
There is also a switch for turning the collaboration space on and off. I tend to leave this off
on my class notebooks and enable it only when I want the students to work together on task.
But on a staff notebook, I’d leave this one on all the time, so lets leave it switched on.
on.
The notebook link is the web address for the notebook and can be copied and pasted into
emails to help staff or students find the notebook.
OneNote. If you haven’t installed this yet, do it right now. The Class Notebook ribbon
OneNote. IF you haven’t installed this yet, do it right now. The Class Notebook ribbon
gives lots of additional functionality to help you manage your class notebooks.
So you’re now all set up and ready to go with your new staff or class notebook. The
new creation tool in Teams is very quick and easy to use and I’ve found it to be very
robust, with no real issues adding and removing students as the term has gone on. So why not
give it a try? If you found this video useful, please give
it a thumbs up below, and feel free to leave a comment
if you have any questions or suggestions for future videos
I'll be looking at Class Notebooks in much more detail soon, so why not hit "subscribe"
and you'll be notified as soon as these are ready.
Thanks for watching and hope to see you again soon.
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