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So let's say this is a folder
in your Google Drive
and you want to share just a single document, right?
If you right click on it,
and select Share,
and then if you know who you want to share it with,
you can specify that single person.
There's other ways to do it too.
I can link to a video on that.
So you would left click on Send.
And then your coworker would come in
and they would check the Shared with me folder.
That file would show up in their Shared with me folder.
Let's put these two windows side by side
and talk about what we're seeing here.
This is the same file.
It is owned by the account in the left
but it's shared with the account on the right.
But if you're doing this with four, five,
six, seven different people,
you're going to run into problems
because people are going to leave,
they're going to change their files
and you can't have a centralized way to control them
and their permissions until you do shared drives.
So let's take a look at shared drives.
It is at a paid level of Google Drive.
So this is just a page listing the different levels
of workspace it comes in
and what's now called Business Standard.
Shared drives for your team.
So it's available here
and all the higher levels.
I have it in my two accounts,
so we'll come back, we'll take a look at it.
Let's go down to Shared drives.
And we'll come into the account on the right as well
and go to Shared drives.
So right away, you can see something going on here
where my account on the left has three of these
but the account on the right only has two.
And that's because you can control the permissions,
the members and the files on each one
of these shared folders.
So we'll look at videos first.
I just created this let's say,
I work on videos with three different people.
So if I right click on Manage members,
this is the account on the left, account on the right
and then I added a third one.
And if you'll notice, this third person
isn't even part of the organization.
It's not the same custom email address
and that's fine.
You can add those members to a shared drive.
And a very important aspect of this
is the account on the top
is the one that created it.
And let's left click on these levels
so you get the highest level of permission
and you can control everyone else's permissions.
So if I look at Michael,
I made him a content manager.
That means he can do almost everything
except change the people and their settings.
You can have a level where you can't delete files
and where you can only comment
or you can only just see the files.
So you're already seeing the advantage
over sharing individual files is that when you put them
in a shared drive, let's double click on this,
they're all in one place.
They're all owned by the shared drive,
not by any individual user.
And they're all controlled at the shared drive level.
So you can manage the members
that we just looked at.
You can email all the members at once.
You can also control some other things,
like you could turn off the outside sharing if you wanted,
if you were just in a company
where you had some intellectual property
you wanted to protect.
I would leave that checked.
And you can also control the sharing
on individual files inside if you want.
And you can turn that off.
All right, so let's go back to shared drives
and take a look here.
So you can create as many as you want
and another powerful feature
is that each one can have different members.
So in this case, I said look,
I'm just the one that does the accounting here.
I added it to a shared drive though
because let's say come tax season,
I right click on here, I choose Manage members
and I add in my outside accountant.
Maybe he does my books before tax time,
does the tax return
and when we're done, I just take him back off.
And again, you could do that in free account if you want
but you don't have nearly the level of control.
You don't see it all in one place like we do
with shared drives.
Now, another very important difference here
is if we take a look at my File Explorer,
I've installed Google Drive File Stream,
which are different programs that Google offers
to sync your files.
You can use Google Backup and Sync
or you can use Drive File Stream
if you have a paid account.
But what you can do with Drive File Stream
is that you can see your shared drives, all right?
So if I double click on here,
we're seeing the same thing.
So you have full access to open them
with applications that are on your computer
and manage in this way too.
If I double click on Videos,
I see the same files.
So if the person that owns this account
on the right had Google Drive File Stream installed,
they would see the same files that are shared
with them in these two folders.
All right, so now let's talk
about some of the other differences
between a free Google Drive account
and a paid Google Drive account.
So thanks for watching and I'll see you in the next video.