Hey everyone! Coach Travis Robertson here with you again to talk with you about the
five steps
for creating systems that work in your business. Now, as you're building your
business, as you're getting going, we've talked about it in other videos, at some
point you're gonna have to create systems that are going to allow you to
scale
and serve more people and make more money and do it in less time.
So I want to give you kind of a five-step framework that you can use in your business
to build those systems out so that you have them moving forward.
Number one: you've got to pay attention to everything that you're doing.
It sounds obvious but think about it. How many days do you just get going and going
and going and never stopped to think about what is it that I'm actually doing
and is this something that maybe I ought to systemize? So how do we determine that?
We ask ourselves this question which is step 2.
Ask yourself this question: is this something
the I'm doing over and over and over again or is it something that I will do
again in the future? And if it is, it's probably ready to be systematized
in your business. So if the answer to number two is yes, the third step
is you need to carve out some time and start documenting
in detail everything that you're doing along the process
so that you can turn it over to somebody else in the future. So what are some
questions
that you can ask during this process? Number one is a pretty obvious one.
What is it that you did? What actions did you take
to get that thing done? Number two what forms did you fill out? Did you fill out
any
paperwork? Did you fill out anything online, online forms or offline forms?
And number three is how did you determine what it was that you were
gonna put into those form fields or how did you determine
why you took those actions? You want to make sure that whoever's going to be
taking over that
process from you understands the psychology behind what it is that
they're doing.
A fourth question you can ask at this stage is this: did you send something to
somebody
and who did you send it to and how did you know who to send it to?
Because if there's somebody else that involved in this process and the person
that's going to be taking over from you
this activity, they needed know who do I send it to,
how do I know who to send it to and am I supposed to be waiting for
something back from this person before moving on or doing the next step.
You've got to include that contact information in there or
a way to they can get a hold of that person or find the right person to send
that information to. The fifth thing you want to consider is this:
is it a process that's done online or on a computer
because if it is there are so many amazing tools out there you guys
for capturing the screen and showing people exactly what it is that you're
doing.
A couple that you can use: one is a program called Jing.
J-I-N-G and this is a great little app; we actually use it in our business
to document computer-based activities and give a little bit of a voice-over and
tell people exactly what it is that we want them to do and we show them
step-by-step.
You could even turn that over to an assistant and have them transcribe
what it was that was recorded in that video
with some screenshots you have a documented paper-based process
off a video that you just took a few seconds to record. Now coming back to
the process of actually automating this, the fourth thing you want to do is this:
you want to focus in on what tools do you have available, what resources do you
have available,
to help you automate this process and if you don't have certain tools
you may have to invest in some. For example, if you're doing email marketing,
maybe what you need to do to make it a little bit more automated is invest in
a drip marketing
campaign software, so a CRM that's going to allow you
to automate the drip marketing that you want to do so you don't have to just keep
sending out email
after email after email over and over and over again, but it allows you to
schedule these things long in advance
so you do it once and it runs automatically. So let me leave you with
this: there's a
a question or a statement that always comes up every time we talk about
systems and that's this:
I don't have the time. How my supposed to find the time or
carve out the time to actually create the systems that I know I need
because by the time you need systems you're generally pretty swamped, right? You're
running a mile a minute, you're just go go go go go. You feel like "I don't have
the time to pull
to actually carve out a few quiet hours
and work on system so here's what we recommended and here's the reality of
running a business: is that often times you're going to have to pull this
from your personal time, after everybody's left the office, after the
kids are in bed and
and and everything's quieted down, that's the time to start working on those systems.
And it won't take a long time. Some of them just take a few hours to pull
together, some may take a
a couple weekends but if you can just carve out, out of your personal time,
you're not going to be able to do it out of your business
time all the time, but out of your personal time, just a few hours,
put those systems in place; you're gonna regain so much of your life because
those are
hours moving forward in those activities that you no longer have to do, that you get to
be focused on
your family or your business or moving the business forward
and that's the power systems you guys. I'm coach Travis Robertson, if you enjoy
this video
leave us a comment below, hit the like button and if you're ready to find out
if coaching might be right for you
visit us online at travisrobertson dot com. We'd love to answer any
questions you have.
Take care you guys, I'll see you in the next video!
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