(upbeat music)
- Hi, I'm Agent Lee.
And I'm here to give you some pointers
on how to use Microsoft Teams.
Most people know Teams is a video chat platform.
But it's really got a whole suite of tools
to help you communicate,
organize, get work done, and connect.
If you don't have the app yet,
the first thing you'll need to do is download it
by going to Microsoft.com,
and then clicking on Microsoft 365
from the menu on the top left.
Then, in the drop down menu under Products,
find the Apps and Services column,
and click on Microsoft Teams.
At this point you'll need a Microsoft account.
If you don't have one, don't worry.
You can always sign up for free on the Microsoft page.
Then open the Teams app,
and sign in with your Microsoft ID and password.
At this point,
Teams will ask you if you're using their app for a business
or organization.
If you are,
and that organization already has a Teams account,
the app will ask you to log in using those credentials.
When you log in, you'll arrive at the Welcome screen.
If you look to the left,
there are a list of options: Activity, Chat, Teams,
Meetings, Calls, Files, and then three dots
that contain even more tools.
Let me walk you through a few of these.
If I click on Activity, for example,
that's going to show me some recent mentions,
replies and notifications.
Now let's take a look at Chat.
Here's where you can find private conversations,
either one-on-one, or with small groups.
Speaking of groups,
you don't have to wait to be invited.
You can start your own!
Just select someone from your chat history,
and click on Invite People.
If they're not in your chat history, no problem.
You can also use the search bar
to find someone you know that's in your organization.
Easy, right?
Now let's go to Teams.
Here's where you can manage any teams you're part of,
or create new ones.
Just click on Join or Create a Team
in the bottom left corner.
If you use Office 365,
you can also use those groups and contacts to create teams.
If you ever need to make changes,
like adding a member or leaving a team,
those options are under the ellipsis
right next to the Team name.
You can also add smaller channels within a team,
which is handy if some are working on a special project
that doesn't involve the whole group.
Each channel also has a special tab,
where the members of that channel can post things,
share files, and even add more apps,
like OneNote or Planner.
And for those who are already pros
at tagging people on social media,
you can use that same @ symbol to tag someone
on a Team Post, or even add an Emoji or a GIF.
For more options, you can click on the ellipsis
in the top right corner.
There you do things like set up notifications
or send links to this channel.
You also can start a video conference with this team
by clicking the Meet button.
Now let's go over to Meetings,
which is where you can schedule video conference calls.
You can also start a meeting right away,
or share a link to your team to meet later.
Also, in Microsoft Teams, you have a few nice options
for video calls that are especially helpful
if you're working from home.
For example, you can mute both the audio and the video,
or turn on closed captioning.
You can also blur your background,
or replace it with an image.
Calls is where you can find your contacts,
view your call history, and access voicemail.
Files will include all of the files you've shared
with your teams,
so if you're looking for a file
and you don't remember where you posted it,
you can always find it here.
There's one last thing that I wanna show you,
and that's your Profile.
You'll find it in the Menu bar, in the top-right corner.
If you click on the icon, you can adjust your status,
set status messages, and change your user settings.
Here is also where you can sign out,
so that your colleagues know you're not available
for a meeting or a chat.
And there you go!
Give it a whirl!
I bet you'll be video conferencing on Teams in no time.
Hopefully this video was helpful.
If it was, give it a like.
If you have questions, let us know in the comments.
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Thanks for watching!