welcome to the fit small business
QuickBooks Online training course in
this lesson we're going to cover how to
pay bills and QuickBooks Online to
follow along with me log into your
QuickBooks Online account now or click
the link below this video for a free
30-day trial of QuickBooks Online you
can also click this link to access our
full QuickBooks Online course and other
helpful resources let's get started if
you previously entered bills into
QuickBooks in the next step is to pay
them before they become due paying bills
in QuickBooks will automatically mark
the bill as paid and it will no longer
be outstanding this will also update the
accounts payable balance to reflect the
bill payment accounts payable is the
amount that you owe to vendors for the
purposes of this video we will use a
fictitious company called Paul's
plumbing as you view this video think
about how the information might differ
for your business to begin after you've
logged into your QuickBooks Online
account from the home page go ahead and
click the plus sign and select pay bills
right below the vendors column the pay
bills window will display we will walk
through each field as we pay a couple of
bills for Paul's plumbing payment
account select from the drop-down the
bank account that you will make these
payments from the payment date will
typically be your check date the
starting cheque number that you want to
enter here if you are going to print the
check immediately then go ahead and
enter the starting cheque number that
you will load into the printer if this
is your first time printing checks click
here for step-by-step instructions on
where to buy and how to print checks and
quickbooks online if you are going to
print checks later go ahead and click
the print later box also notice to the
right that quickbooks will provide you
with notifications of the number of
outstanding bills that you have to pay
so we've got to open bills here that
happen to be for the same vendor bill
selection this first column allows you
to put a check mark next to the bills
that you would like to pay this next
column is payee this is a payee for the
check
typically this will be your vendors name
but if for some reason the payee differs
your vendors business name then you can
update the vendor profile with this
information and the setting up vendors
lesson we walk through step by step how
to set up your vendors and QuickBooks
click here to watch this video tutorial
the reference number is the vendors
invoice number that you entered this is
a due date of the bill in this next
column notice that QuickBooks will also
indicate with an exclamation point if
the bill is passed due the next column
is the open balance that is due and in
the column after that credit applied if
you have entered any credits that you
receive from your supplier they will
show up here to reduce the amount that
you owe you've got a couple of ways to
indicate how much you want to pay for
each bill so the first way is you can
actually put a checkmark in that first
column and QuickBooks will automatically
populate the payment field with the
total amount due for that invoice the
other way that you can do it is if you
want to make a partial payment for an
invoice and not pay it in its entirety
you can simply type the amount that
you'd like to pay in the payment field
and once you do that and press the tab
key QuickBooks will automatically put a
checkmark next to that invoice as well
so we're going to pay half of the open
balance due for the second end voice
here and now we've got our total amount
that we're going to pay to faucets are
us and we will pay both of these
invoices using one check so once you
have completed this field we can go
ahead and save and close and we want to
go to the check register to locate the
payment that we just created so from the
left-hand menu bar you want to click on
transactions and then banking on the
right you want to click the link that
says go to check register to confirm
that payment was correctly applied we
want to go ahead and review the bills
that we just paid so this first one
we'll take a look at it this was a bill
that had a total amount due of $500 we
made a partial payment that's indicated
here and so now we have a balance due
250 dollars on this particular bill and
then the second bill that we pay we paid
in full bill number nine eight seven six
five so we'll click on that and that one
shows paid in full so we know our
payments were applied correctly to gain
a better understanding of how entering
bills will impact your financial
statements and what's happening behind
the scenes in QuickBooks
click this link to access the
step-by-step instructions for this
lesson that wraps up the lesson on how
to pay bills and quickbooks online to
access our full quickbooks online course
or any of the other lessons in this
series click this link you can also find
a link below this video for a free
30-day trial of quickbooks online if you
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