- [Ceiline] Today we're going to go over
a feature in Project for the Web
that can make your project management process
more effective and agile.
It's called Sprints,
and it lets you prioritize tasks into time-boxed periods
so you can move your project forward
in a focused and efficient way.
By using the Sprints feature,
team members can easily see
which tasks belong to which sprint,
monitor the progress of each sprint,
and adjust the task list as needed.
This can be especially helpful
during sprint planning and sprint retrospective,
where team members can assess their progress
and make adjustments to the next sprint.
To use this feature, the easiest way to get started
is to use our Sprint Planning Template.
The template will immediately open up the Sprints View
and will showcase examples of how to use the feature.
If you wish to use this feature for an existing project,
you can also change to the Board View
and select Group By and then Sprints.
This will enable sprints in your project.
You can now see a backlog and a default example sprint.
To add a new task to the backlog,
just click the Add New Task button
and fill in the fields with your task information.
Tasks you create outside of this view
will automatically default to the backlog
if they're not directly added to a sprint.
Next, you'll want to create a new sprint
by selecting Add New Sprint
and giving it a name and a start or end date
using the calendar.
You can also rename the default sprint example
and customize its dates if desired.
To move tasks between different sprints
or between sprints and the backlog,
simply select the task
and drag and drop it to the appropriate location.
You can use the overflow menu to delete sprints if needed.
You can also tap on the sprint to edit its name or date.
Sprints can also be helpful
when used with some of our other features
like the People View.
For example, during standups,
you can use the Sprint Filter in the People View
to quickly see what the team is working on for the sprint
and rebalance your team's workload.
The Timeline View can also be very powerful
when used alongside the sprint.
You can use the sprints to manage your project
and short term deliverables
while leveraging the Timeline View
to track and drive towards project dates and milestones.
With sprints, you can collaborate on planning,
tracking and completing tasks in a more organized way,
and to help your team achieve their project goals
more efficiently.
We hope you find this feature helpful
and welcome any questions or feedback you might have.
Today I'm going to be showing you how to use
the People View feature in Project for the Web.
This feature allows you to quickly optimize
and balance workload applications
to account for over or under-allocation,
expertise, preference and so on.
To get started, you can open any existing project
and select the People tab.
Here, each project team member
with at least one task assigned to them
is represented with a People Card
which summarizes their current workload.
The tally bar gives you an at a glance view
of each person's workload.
The boxes are color coded
to show the person's workload status.
Below each card is a task column
containing additional information
about their assigned tasks.
As you can see, each task column
is organized by subgroupings,
and you can easily move tasks between different assignees
and subgroupings as well.
You can also modify your selected subgrouping option
by using the Group By menu to select other options
such as Bucket, Progress, Finish Date, Labels, and Priority.
You can also selectively filter tasks based on criteria,
such as Person, Progress, Priority and more.
This can be done using the Filter Tasks button
on the toolbar.
If you wish to modify how this view is displayed,
you can select the View Options pane.
Here you'll find options
including Show Workload by Hours or Tasks,
Compact Mode, which dictates how much information
is shown on each task card,
as well as an option to hide completed tasks.
Another visual change you can make
is changing the color of buckets
to help quickly identify various bucket areas
that each team member is working on.
Adding new tasks in this view is also easy.
Just click the New Tasks button under each people card.
This will open the New Task dialogue box
where you can then enter the details of each task.
In conclusion, with People View,
you can easily assess and rebalance a workload
across your team.
We hope you find this feature helpful
and welcome any questions or feedback you might have.