Hello, everybody. This is Scott Bradley from
www.scottbradley.name and, in this video, I'm going to share
with you a system that I feel is really effective in saving
emails that you get from people, but you don't necessarily
want to delete them from your inbox, but you still want to
have access to them in the future.
If you're anything like me, I love having a clean inbox, an
uncluttered space that allows me to allow the new information
to come into my inbox and allow me to process it. And I found
that, by sending a lot of the email that I want to save, but
not completely delete, this little system is
going to be really helpful for you.
So, it's really a simple system to set up. It's going to be a
pretty quick video for you. The best way to do it isóas you
know, in the previous videos I showed you how to find your
Evernote email. And, if you aren't aware of that, let me just
show you real quick. You're going to come up here and click a
little arrow, and you're going to go to Account Settings, and
down here is your Email Notes To.
So, for instance, say that you get emails from people, they've
been sitting in your inbox for a while, and you don't want to
delete them, but you still want to have access to them in the
future, this little system is really going to be that helpful
thing for you, that you can forward these emails to that email
address. They're all going to be popped into your inbox,
which is your incoming notebook, and then you'll be able to
categorize them, given the way that I'm going to show you in this video.
So let's just get started. The first thing you need to do is
to create a new notebook, and I like to call this notebook
Emails. Save. So, let's just say, for all intents and purposes,
this is the email that I got that I forwarded into my Evernote from my
own email account, and I wanted to save it. So what I would
do is, I would click my inbox, would be Step One. And then, I
would click it, drag it and drop it into the Emails note, and,
just for all intents and purposes, I'm just going do Example
here. I'm not going to forward because, as you saw in
previous videos, I'm having problems emailing into my Evernote.
So, anyway, let's say this is an example email, and we're just
going to put, email text here, done. So, say that you want to
save this email, what I would do is I would click, I would
drag this to Emails, and I would drop it there. And then, what I
would do is, now that you have this email here, you can
imagine you're going to get emails from all these different
types of people, all different types of contexts, all
individual. Depending on what you're doing and how you're
doing it and what you're trying to save, this tagging
structure that I'm going to give you is going to be also very powerful.
So, to edit and make sure that you can find it in the future,
if you need to access it, you're going to go up here, and
you're going to click the little pencil, and I would do a
tagging structure where I would go, okay, in this notebook
here, I'm going to have emails from all these different people
that I want to save, but, in order for me to keep everything
straight and find more things more effectively, I am going to
do this tagging structure. So I would start with EM for email
and, if you saw my previous videos for brain dump or contacts,
you'll understand why I'm doing that. And then, I would also
put the name of the person that the email is from, or the
company that the email is from that you wanted to save.
So, for instance, let's say this is from John Smith, and then
press enter, and then you're going to be done. Now, the reason
this is valuable is because, in the future, as you start
getting email and email and email and you start forwarding,
forwarding, forwarding into your inbox, you'll be able to take
time, at the end of the day to go, click, drag, email, tag it,
who it's from. Click, drag, email, come back to the inbox,
click, drag, email, tag who it's from, or what company it's from
that you want to save. And, as you can imagine, you're going to
build up all of these tags over here with email John Smith,
email company name one, email company name two, email company
name three. And these are the emails that youóit's the
valuable stuff that you want, but you don't want to delete it
completely. You may want to delete it out of your inbox, but
you still want to save it for future reference.
So, as you can imagine, you're going to get all these tags
with email John Smith, email this, email that. And let's say
that you find this instance where you go, oh, I need to
reference that email that I was sent a couple months ago by
John. Let me go into my Evernote because I know it's there.
All your keystrokes are going to be isóI'm assuming there's
going to be thousands of emails in here and multiple different
tags. You'll be able to go, tag emails, and I want to see the
ones from John. Boom. And they're going to be in the reverse
chronological order. So the most recent one that you tagged
with John is going to be at the top, and the older ones are
going to be towards the bottom.
The reason, again, this is valuable, and this tagging
structure is valuable for you, is because it allows you to A)
categorize what emails you got from what person. And, even more so,
it's easier to find them going forward in the future.
So, that is the video for today, and I really hope that you
found this to be valuable. I know it was pretty short, sweet,
and to the point but that's how I like to do things, so I
really hope that you like that. Thank you again so much for
your attention, I really hope that you're enjoying these
videos, and I am wanting to let you know I am always up for
reading your feedback. I read every comment, I reply to every
comment. So, if you do feel you like this, you don't like
this, tell me what your thoughts are, always open to hearing
your feedback. So, I really hope you have a great rest of the
day and a wonderful rest of the week.
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