If you're wondering whether Apple calendar or Google
Calendar is best for business well, I'm going to take you
right through all the reasons why we believe Google Calendar
absolutely beats the pants off Apple for all business users.
Hi, my name is Peter Moriarty. And if you are new to the
channel, I run a business called it genius. And we have helped
literally 1000s of business owners all over the world get
more value out of Google workspace. And so we are experts
in everything, Google. And we believe in helping small
business owners have the right technology in place, so you and
your teams can be productive, and you can build most
successful businesses. Now in this video, I'm going to share
with you about Apple Calendar, Google Calendar, and why we made
the switch from Apple to over to Google many, many, many, many
years ago, and why we think it's absolutely nuts for anyone into
the business these days in business these days to still be
using Apple calendar. And so I've got four or five different
points to share with you guys. But the best place for me to
start really is features and you may choose to pause or exit the
video after this. But there are so many things that make Google
Calendar great that you just miss out on if you're using
Apple calendar on your local machine. Now, if you're a Google
workspace user, and you have synchronized your business
calendar down to the Apple calendar, like that's absolutely
fine. But using Google Calendar in the wave gives you access to
some of its most amazing features. So some of those are
and I'm going to try and move through these quickly. So jump
along for the ride. Number one is making sure you can schedule
and see the schedules of your whole team in one pane, which is
an absolutely amazing feature. Next is automatically adding
meetings to an event whether you're using Google major, or
zoom, being able to quickly have multiple events and video calls.
So when someone goes to an event, they just click one
button, and then straight into a video call. Number three is
appointment slots, being able to open up your Google Calendar for
team members or even people outside your company to add an
appointment slots. And you can potentially even use third party
applications to connect to your Google Calendar for that to
work as well. Next, finding a time this is one of the best
features where you just type in different team members names
that you'd like to meet with. And it will automatically find a
time slot that works for all of you to have a meeting together
based on your availability, amazing for work teams. Next up
is working hours, we all have teams who are working in
different locations or different time zones potentially, and
setting your working hours means that you will have confidence
that you can schedule a meeting with a team member when they are
actually going to be available. Next up we'll clocks that's
really useful, particularly if you're working across different
time zones, they are automatically available within
Google Next capacity planning, Google will automatically now
show you just how many meetings you have during the course of
the week. And you can see how busy you are compared to
previous weeks whether or not you might want to bump that new
fresh idea meeting to next week. So you've got a little bit more
breathing space on your calendar. And finally, out of
office days, this is one of my favorite features of Google
workspace, you can set either a couple of hours or even a whole
day or multiple days as out of office. And Google will
automatically decline meetings for you previous and new
invitations that comes through as well and notify your team
that you're out of the office. Now, not only will you be able
to do this on your Google Calendar, but your out of office
will also show up in chat and an email as well so that your team
members can see that they shouldn't expect a response from
you until you're back from your holiday. So that hasn't
convinced you why he should be using your calendar in the
online browser. Well, here's a few more reasons why you might
choose to now the big one is sharing Google makes it really
easy to create group and shared calendars. And they work the
best on the web, you click them on and off easily. But also you
can synchronize not only to calendars with your colleagues,
but also public calendars as well and basically share
different levels of access to your calendar to different
teammates. Now, not all of these features work when you
synchronize down to a local Apple calendar. And so they are
best done online and in Google Calendar. Next up is data
privacy and security. And while you're using a secure protocol
to connect your apple calendar into your Google account online,
if you choose to synchronize the two, you don't have all the same
features of operating inside the Chrome browser with a fully
encrypted connection between you and Google at all times. Also,
when you're working on your local computer, you have the
opportunity for someone like that family member to
potentially get into your computer by accessing your
password, or perhaps someone who if you still if you lose your
computer, someone perhaps getting into a computer, it's
not quite encrypted, that is basically a security risk and
security hole waiting to happen. It also means because that data
is synchronized and stored locally on your machine in an
unencrypted potentially unencrypted format. What that
means is that someone can actually get access to it as
long as they have access to your local machine. Whereas if you
have your data online and with Google, if your device is
compromised, or you leave your phone or your computer on a
train or a bus, then your administrator can actually
switch off and protect your account so no one can ever get
access to your data. Next up I want to talk about integrations.
Now Apple calendar does have the option to integrate with third
party applications although they Pretty unlimited. Google has the
Google workspace marketplace. And that has an amazing
collection of apps and add ons to get more out of your
calendar. Now think about scheduling tools, think about
tools to automate calendar events. Think about if you've
got a work management application, and you want to
automatically have calendars that are happening in your work
app or events have automatically scheduled and synchronized into
a Google Calendar. There are many, many more options to work
with integrations with third party apps. And we even created
a dedicated video on Zapier, which is one of our favorite
integration tools, you can check out the link to that video
below. And that actually shows you some of our favorite ways of
integrating different apps together, Google Calendar being
one of them, it gives you the option. If you've gone through
all of these and you're still sitting on the fence, take it
from me, someone who's helped literally 10s of 1000s of
employees across 1000s and 1000s of businesses, I have seen
millions of times in businesses, maybe not literally millions,
but many, many times in businesses, synchronization
issues between Apple calendar and Google Calendar. And that is
customers who may be on their mobile phone or putting things
into Apple calendar, and it just doesn't synchronize off to their
Google Calendar. And then they start missing events, or they've
got that important client meeting, and nobody got the
invitation and you thought it was on your phone or they
thought it was on their phone and it didn't quite get across,
or from time to time you're working on your laptop, it's a
Mac iMac or, or a MacBook Pro. And you've saved everything into
your local calendar inside Apple calendar. And for some reason,
it doesn't push up into the cloud into your Google workspace
calendar, well, then you have the problem where you lose your
calendar events, or for whatever reason, they're not connected to
your phone when you're out and about and you end up missing the
meeting. All of these just make business difficult. And so my
recommendation is to keep them simple. It's easy and cheap and
reliable. If you utilize Google calendar online and the browser,
you're going to have much less problems. If you're interested
in this and more videos like this, please give us a thumbs up
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business. Now if you're already a subscriber to Google
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next video.