Hello, I'm Shawn Servoss
from FEMA Headquarters.
Now we're going to cover the
last module, Module 6: Completing
and Submitting an Application.
The earlier modules 1 through
5 go over accessing FEMA
GO, managing your organization,
creating subapplications. and
attaching them to a grant application.
Let's review what we're going
to cover in this module.
At the end of this module,
you'll be able to identify
best practices to follow before
submitting an application;
recognize the responsibilities
of the Authorized Organization
Representative, or AOR;
and explain the FEMA review
process. To access an application
that you started earlier,
select the View all grants link
on your FEMA GO home screen.
This opens up Your grants screen.
And you can also filter, search,
and sort on that page.
Find the application that you
want to finalize for submission.
Then, select Continue application
from the "I want to" dropdown menu.
The application will open to
the Subapplication screen.
To view the attached subapplications
you can use the Subapplications link
in the left navigation sidebar menu.
As you'll recall,
we completed the Applicant information,
Contact information, Mitigation
plans sections in Module 3 and the
Budget section in Module 5. To review
any of the application sections
you can either select the link
from the left navigation sidebar
menu or use the Review
application link.
I will select the Review application link.
The Review application screen lists
all the sections of the application.
A green check mark shows that there is
information in all the required text fields.
A red icon means there is
incorrect or missing information.
It is important to remember that just
because there is information in a text field,
FEMA GO
can't tell if it's correct or complete.
Sometimes people put placeholder text,
like "Follow up with Marco on this," in
a text field, or "See your Finance office."
FEMA GO just recognizes that
something has been typed into the box.
You're going to need to proofread the
entire application before you submit it,
and it's always a good idea to
have a second set of eyes review
the application for completeness
and accuracy. To open a section,
select the View/edit link.
Here's some best practices you
should follow before you submit
a BRIC application to FEMA.
Make sure that your SAM.gov data
is up to date.
SAM.gov lists the electronic
business Point of Contact and the
government business Point of Contact
for your organization and those
individuals are the default AOR.
It may not be the name of the
person working on the application.
Make sure your Point of Contact
and AOR information is current.
Also, you will want to make sure that
your DUNS number isn't about to expire.
You have to recertify each year
to keep your DUNS number active.
Second, if you remember, in Module 5
we talked about the importance of
ranking your attached subapplications.
If you assigned subapplications
to more than one funding category,
be sure to check the rank you
assigned to each
subapplication.
You can set your priorities for
subapplications in each funding
category separately. According to
the Notice of Funding Opportunity
for the 2020 Building Resilient
Infrastructures and Communities program,
100% of management costs for Applicants
and Subapplicants were covered.
This could change in future
Notice of Funding Opportunities,
but check to see if you have requested
a 100% Federal share or the appropriate
Federal share for your program.
While people with different roles
like Grant Writer and Organization
Member can work on an application,
only the Authorized Organization
Representative can sign it.
When you are certain that all the
information in your application
is accurate and complete,
you can select the Submit
for signature button.
The status of the application
in the top right corner will
change to Pending AOR signature.
The AOR can review the information and
all the sections of the application
and the attached subapplications.
When the AOR selects the Submit
application link in the sidebar menu,
the Assurances and certification
screen will open.
You will notice that the application
status has changed to Pending submission.
Only the person assigned the AOR
role will be able to sign the
assurances and certifications.
There are 6 assurances
and certifications.
The AOR will need to read the text,
check the box, and enter their password
for each section to digitally sign it.
A Signature accepted message will appear.
There is one last step before the
Authorized Organization Representative
can submit the application to FEMA.
FEMA GO makes you check the AOR
contact information before the
Submit button becomes active.
Select the Edit your contact
information link to review the name,
address, phone,
fax, and other information listed
for the AOR. Update
any information as needed.
Then, select the Update my information
button. When you return to the
Assurances and certification screen,
you will have to check the
"I certify that my
contact information is correct"
box. When you enter your password
for the Sign and submit section
the Submit button will become active.
Then, select the button to submit
the application to FEMA.
You will see the notice, "You have
successfully submitted your application."
The sidebar menu will change as well.
If any of the subapplications in your
application get approved by FEMA,
this Grant summary screen will display
the details about the grant funds
that will be awarded. If you scroll
down you will see the My to do list section.
You can make changes to your application
or any of the attached subapplications
any time before the Open Application
window closes. To reopen your application,
select the Reopen application
option in the Action dropdown menu.
After you make the change,
you'll need to complete and review
the submission process again.
Once the Open Application period closes,
FEMA will begin its subapplication
review process.
Multiple review panels will consider
BRIC and FMA subapplications. If
FEMA has questions or requires more
information about a subapplication
it may contact the Applicant.
After FEMA has
completed the review of all the BRIC and
FMA applications and subapplications,
it will assign each one one of
the following three statuses:
Identified for further review,
which means the subapplication is
eligible or potentially eligible
pending some additional information
and there is available funding
under the applicable subtotals.
Not selected.
This means that the subapplication
is eligible but was not selected
due to a lack of available funding
under the applicable subtotals.
Does not meet HMA requirements.
This means the subapplication
does not satisfy the eligibility
or completeness requirements.
The website that lists the fiscal year
subapplication status after you apply
for a BRIC or FMA grant application:
you can go to fema.gov/mitigation
and navigate to this page to
check on the status of your grant.
Once the status has been assigned,
FEMA will make a formal announcement.
At that time,
FEMA Regions will conduct any
additional pre-award review
action necessary to make this
ready for award.
Applicants should work with their FEMA
Regional Points of Contact and Sub-
applicants should work with their Applicant
Points of Contact.
Currently, no concrete award date has
been announced for fiscal year 2020.
BRIC grants or FMA grants.
So, let's take a minute to
review what we've covered.
By now,
you should be able to identify
the best practices to follow
before submitting an application,
recognize the responsibilities of the
Authorized Organization Representative,
and explain the FEMA review process.
Here's some resources that will
be helpful for you if you want a
refresher on what we've covered today.
There's a link to the After you
Apply to find out the status of your
application or subapplication.
There's general information about FEMA
GO for the Hazard Mitigation
Assistance grants.
A link to find out more about the BRIC
program. A link for the Applicant
and Subapplicant User Manual.
There's a FEMA GO Help Desk,
which is femago@
fema.dhs.gov and they have
a toll-free number for support.
So, thank you for participating in Module
6 of the FEMA GO Applicant training course.
If you missed any of the other five modules
in the series, they will be available
as videos from either the fema.gov
website, which will link to
YouTube or here in the YouTube,
Library. Thank you.