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RYAN: Hey, admins.
Welcome to this month's edition of What's
New for G Suite Admins.
Ryan here, and I'm back with the feature updates from August.
Let's get started.
Here's the headline news from August.
We're adding a quick-access side panel to the Docs editors
and Google Calendar to help you quickly access other G Suite
products without leaving what you're working on.
You'll be able to access three G Suite products from Docs,
Sheets, Slides, and Drawings.
Google Calendar, which allows you to quickly
reference, create, or edit invites,
Google Keep to easily take notes,
create lists, and see your other content, and Google Tasks,
to manage your tasks and to-dos.
For more information, check out the Help Center.
And now for our Admin Updates.
We're adding a new feature in the Admin Console
that can alert you if we believe there has been
a government-backed attack.
These can be an attempt to access your user's account
or computer through phishing, malware, or another method.
You can turn this feature on or off,
set up default notifications, and choose
how to respond to individual alerts.
By default, no alerts will be sent.
You can turn these on in the Admin Console, Reports, Manage
Alerts, Government-Backed Attack.
You can decide who gets notified when attacks are suspected.
When the feature is first turned on,
the default setting is for alerts
to be sent by email to super admins of the G Suite domain.
For more information, check out the Help Center.
We're adding reports that surface more information
on user account activity to protect your organization's
security.
These new tools will help you identify suspicious activity
and see the impact of security policy changes.
You can use these reports to audit and set
alerts for critical user actions like password changes,
two-step verification, enabling or disabling, or account
recovery info changes.
You can also get visibility into actions
that will help you identify suspicious account behavior
and detect when user accounts may have been compromised.
Lastly, the new reports can also be
used to provide visibility into your organization's security
initiatives.
Check out the Help Center for more information.
With Advanced Mobile Device Management enabled,
you can now specify that certain iOS apps be managed.
If an app is managed, you can prevent the app's data
from being backed up to iCloud and block unmanaged apps
from opening managed app files.
Check out the Help Center for more information on how
to manage apps on iOS devices.
When you whitelist a new app for iOS devices,
you can now choose to make this a managed app.
When you make this app managed, you
can also select it to have it automatically removed
from a device if that device's MDM profile is removed.
For more information, check out the Help Center.
We're consolidating all the features
for managing buildings and resources into a single place
in the Admin Console.
We're also introducing two new tools, room release
and room insights, to help you understand your organization's
use of resources.
All features related to managing buildings
and rooms can be accessed from the Home screen
or via Directory, Buildings and Resources
in the Navigation menu.
According to an internal study, up to 40% of meeting rooms
are booked but go unused.
To help your users find those unused rooms,
we'll now automatically free up rooms when all but one guest
has declined the invitation.
The event organizer will then be advised to reschedule or delete
the meeting.
You can enable this feature for structured rooms in the Admin
Console by navigating to your Resources
and selecting the rooms you want to enable for room releases.
You then need to click Edit and turn calendar-based room
releases on for your selection.
We're also adding a new dashboard
in the Admin Console for room insights.
Here you can see data such as the most-
and least-frequently booked rooms, the usage
and bookage rates of rooms across timezones
and various room sizes, how many rooms could
be freed up automatically with Calendar's Room Release
feature.
For more granularity, you can filter this data
by building, floor, room, room capacity, room features,
or time period.
With Apps Script projects, you can use the G Suite API
permission settings to block applications that
request access to certain APIs.
You can control the settings for Apps Scripts
projects like app-maker apps, add-ons,
and scripts that request certain OAuth scopes like Gmail,
Calendar, and Drive.
Now you can also control access to projects
that request Apps Script Runtime and App Script API.
For App Script runtime requests, you
can control access to projects that
request certain high-risk scopes, like URLFetch
or Container UI.
And with Apps Script's API, you can control access
to any project that request scopes for App Script API
to manage projects or deployments.
To create a more consistent experience,
your users can now access their Google Contacts
through the app launcher or their web browser
at contacts.google.com.
We're removing the embedded contacts feature in Gmail,
so this feature will not appear in the new version of Gmail.
We've now enabled access to the classics Contacts Manager
for all G Suite domains.
Gmail monitors incoming email rates for malicious attacks
or misconfigurations that contribute
to unusually high rates of incoming emails.
To protect your users, Gmail monitors this incoming email
rate.
And when it reaches certain email-receiving limits,
automatically rejects messages to impacted accounts.
If Gmail rejects 25 or more messages
to a single recipient within one hour,
we'll send you a list of impacted users
and the number of their rejected messages.
We're making the Activity Dashboard feature
available to all G Suite users.
Previously, this feature was not fully available to G Suite
Basic customers.
Admins in G Suite Basic domains can
decide whether their users can view Activity Dashboards
for files that belong to their domain
and that they have edit access to.
Activity Dashboard gives users useful metrics
about how people are interacting with their Google Docs, Sheets,
and Slides files.
Users can email collaborators through the Activity Dashboard
and see viewers over time.
For more information, check out the Help Center.
We're adding the ability to directly add users and Google
Groups as members of Google+ communities.
This feature is off by default, but you can turn it
on for certain users, organizational units,
or everyone in your domain.
To enable this setting for select users,
open the Admin Console, and go to Admin Roles.
After selecting the appropriate user role, click Privileges,
and scroll to Google+ where you can then configure the Batch
Add User Groups to Communities privilege for that role.
Well, that's it for August updates.
Subscribe to the channel for more videos like this
and save the playlist.
And also check out our G Suite Release Calendar
and What's New newsletter to stay informed.
This has been Ryan with What's New for G Suite Admins August
edition.
Thanks for watching.
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