If you're using Google Drive, there is an option available called
Workspaces and we're going to go over what that means and how you might use
them. The screen right now is on what's called Priority and this consists
of two things. At the top, the AI is trying to suggest files that it thinks
you might want to open, but the second thing is the Workspaces and that's what
we're going to be talking about right now. But, I'm going to start by going to
the My Drive section. You may have your files organized somewhat like I do.
They're all in a folder so that it can find them easily and within those folders,
say if I wanted to find a particular video that I made, I will go into the
Prolific Oaktree Drive and let's look at the basics of Google Docs, right? So, in
this folder, I had put everything that pertains to these videos. That's fine. That
works well for me. These are organized by subject and I put them in
containers that somewhat correspond to each video. But, that's not really how you
work throughout the day and the thought of the Workspaces is that you can create
some Workspaces and organize files completely differently.
You would keep the folders intact and this organization would just lay on top
and work in conjunction with the folders and not replace them. So, if I spend my
morning, let's say, planning videos, I use a different set of files when I plan
videos and I might be planning more than one video at once. So, let's say that I was
going to be planning a video on...So Google comes up and it recommends
different files that I think I might want to add just based on the last date
that I accessed them and let's just pick a few and act like I'm going to be using
these to plan things. I have a checklist that I go through so that should be a
planning item and let's say I'm working on a pivot table video and let's put in
this little file here as well. I clicked 3, I think that's enough to show
you what Workspaces are doing. We're going to
insert them here and these are the three files in my Workspace. Now. you can have
up to 25. I'm going to left click on Done and it's waiting for the next one here.
So, we're going to build another one so you can see how you can do a couple
things for them to work together. If that's Planning videos, this is Recording
videos and yeah I was planning the PivotTable one but right now,
today I was recording data without totals but I was also using the
checklist to make sure that I got everything done. So, let's put both of
those in there and then we'll also throw in a Google Doc. What this is showing
you is that this article checklist is also in this other Workspace. That's
one way in which Workspaces are different than folders is that a file
can be more than one more space at once. I decided that I didn't want the sheets
totaling column script in here. I wanted it in the Planning because
that's the one I'm working on. You can move them from here and it can live in two at
once. If you want to get it out of this Workspace, you just click on the three
dots and do Remove from workspace. So, I'll click done here.
You can do as many Workspaces as you want. I'm going to left click on the
down arrow. You can also hide them. What that means is, if you're not
recording videos right now, you don't want to be thinking about it for a while,
if you hide it, it puts it down at the bottom under hidden Workspaces. You
can expand that if you want. So, you could have all of types of Workspaces down here
that you're not working on currently. You hide them and then put up here what
you're doing actively. So, later today I want to do some wrap-up work for videos
and we will add the same checklist file to that as well because I use this
checklist all the time to not forget things. We're working on wrapping up
a video with this spreadsheet in it and we'll click done. So, if you go to My
Drive, you only see the folders. You don't see these Workspaces. But, if you do know
of a file that you want to add to a Workspace, you can drill down into
it, right-click on it, and add it to a Workspace here if you want. Or, you can
create a new one to add it to. So, that's the workflow of the Workspaces. You have
your traditional drive still in the My Drive, but if you go to Priority and that's
where the Workspaces live and that's where you can use them to organize your
day. This next video is going to be how to create an interactive checklist
using Google Sheets. It's kind of fun, something different to do and thanks for
watching!