Hello, and welcome to my tutorial on Google Calendar. My
name is Tahir. And in this video I will show you how to use
Google Calendar and some of the powerful features available in
Google calendar which you can use to organize your life and
become more productive. These powerful features include the
ability to share your Google Calendar, or Google event to
invite other people to attend your events, and the ability to
have this calendar in various views and with different colors.
First of all, in order to get Google Calendar, you must have a
Google account. And then you can click on these nine dots. And
then there is a calendar application along with other
Google applications. So click on this. And this is my Google
calendar for this account. First, I will introduce to you
the user interface. And then I will talk about the features we
have in Google Calendar. On the left hand side, you have these
three lines, which is Main Menu, if you click on that, the menu
will disappear. And if you click again, I will see this menu on
the left hand side, the first thing I want to show you is the
view of this calendar. So this is the default view. And in this
view, I have Sunday to Saturday, complete week. If you don't want
to put anything on your calendar for the weekends, then what you
can do is you can click on this, and you can uncheck this show
weekends. And if I uncheck here, I only have Monday to Friday.
And know I can get a little bit more space this way. But I don't
want this so I want to include the weekends. So I just checked
this, there are some other views available in this area. As you
can see, we can have a daily view. If I click on daily view,
it will show me only today's view. And if I click on week, it
will show me current week. And as you can see that current date
is highlighted in blue. But most of the time we select this on
month because this is the most preferable view here so that we
can see few days back and few days forward in our calendar.
Now in order to create an event, we have to click on this Create
button. But this I will show you in a minute. First, I want to
show you how to scroll in your calendar. So there are two
arrows here. And because we are in the monthly view, if I click
on this right arrow, it will move to the next month. And if I
click on left arrow, it will move on the previous month. And
similarly if you select this weekly view, then moving these
arrows will move one week forward, our one week backward.
So this is how you can scroll inside your calendar. And
whenever you want to come back to today's date, you just click
on today. And now you will see the today day in the weekly
view. So let's change this two month again, no, you can have
more than one calendars. As you can see here, these are my
calendars. This gives you the ability to separate your
personal or business calendar. So this is my business calendar
at the moment and also the personal calendar. But I also
have a second calendar, as you can see here with the name
Amazon content, because I recently have started uploading
my videos on Amazon. So if I click on that, it will
disappear, the green events will disappear. And if I check it
again, my Amazon calendar will appear. This is a powerful
feature that you can overlap your calendars you can have more
than one calendars. And by just checking this area you can see
what events you have in any of the particular calendars. For
example, if I uncheck my main calendar, I can only see the
events of my Amazon contents calendar. So this is one of the
amazing features of Google calendar that you can have
multiple calendars and then you can see them all at once or one
by one. So let's check this again. Then you have this gear
icon and if you click on Gear icon, change some settings. So
if I click on settings, here I can set a timezone The most
important thing which you can set here, you can set the time
format, whether you want a time return in this manner Are you
simply want in this way. So you can select any of these you can
select the date format, whatever format you like your country,
your language and few other settings. If I scroll further
down, you can also check this button to show the world clock
no By default, the duration of one event is 60 minutes, you can
change this to 15 minutes and up to 120 minutes. So this is what
you see on the calendar. So there are some other options
available. For example, notifications, you can
automatically add events from your Gmail to your calendar, and
whether you want keyboard shortcuts to be enabled or not.
So these are some of the settings available, which you
can play with and see whatever you want. Or if we go back now
let's see how we can create an event. So there are two ways you
can create an event. For example, I want to create an
event for 21st and 22nd. For example, it's a seminar. So
there are two ways first is to click on this Create button. And
if I click on that, it will open this dialog box. And here I can
put a start date for the event, which is 21st. And then the end
date of the event, which is 22nd. Now as you can see that it
has highlighted these two dates, no, I can add this to any of my
calendars, I have currently two calendars, I can add this to my
main calendar or my Amazon calendar. So let's say you might
want this to be in my main calendar. No, the next thing is
add guests. And I can invite other people to this event. And
as soon as I start typing the name of some person, it shows me
the email address. So I can click on that. And I can add
this, if I want, I can also add the location, then I can also
add the description. So when someone gets the invitation to
attend this event, they are able to see the description of the
event if I want, then in more options, I will see this dialog
box. And here as you can see that I can also add some
attachments, some documents which I might need for that
event. And I have the ability to format the description to make
it bold underline and all this is available here. I can also
change who might be able to see this, whether I want this to be
a public event or a private event, I can select it here. So
in the case of for example, I want this to be a public event.
Now it will show me this message that making this event public
will expose all event details to anyone who has access to this
calendar, because we can also share this calendar, and I will
show you in a minute how to share that calendar, then there
is a very powerful feature available here. Find a time for
example, you are an organizer of some meeting. And there are many
participants who want to attend that meeting. And you want to
agree on a time, what time is best suitable for the meeting,
you can use this feature, find a time. And then when you click on
that, it will show you this dialog box. There are a few
options highlighted here. And then you can add guests. And for
example, these are the people I want to ask. So let's assume
this person, so I select this person from here. And then when
I save this, it will show me this message would you like to
send invitation emails to Google Calendar guests. So if I sent
then an email will be sent to this person asking to suggest a
suitable time which suits that person. So in this way, everyone
will give you a recommendation of a particular time. And then
you can decide which time best suits all of the participants
for that particular meeting. So this is a very powerful feature.
So let's dismiss this and close this, it will ask me to discard
a set discard. So this is one way to create an event. The
other way is just click wherever you want to create the event,
you click on that. And again, the same dialog box will appear
where you can put certain details you can put a title to
this event and all other features which we have discussed
before. So just close this another powerful feature of
Google calendar is the ability to share your calendar as I
mentioned earlier, and to do that, you click on these three
dots on the right side of your calendar name, click on that and
then you click on this setting and sharing option. Click on
that and now you can put some description here if you want and
then if you scroll down, you have this area where you can
share with specific people so this is the owner of this
lender, you can even change the owner then if I click on this
add people know I can add any from my contact list. So let's
see I add myself another account of myself and then I can select
the permission level. So these are some of the permission
levels which are available to me I can select any of these
permission level. Rather This person will be able to see all
the events detail, make changes, make changes and manage sharing
options. See only. So this is the lowest level of permission.
So this you can select here, and then you can send and an email
will be sent to this person. So I just cancelled this. So this
is a powerful feature. Another thing you might want to know is
how to change these colors. As you can see that every calendar
has a color. And by clicking on these three dots, you can also
change the color of this calendar and all the events
related to this calendar will change. For example, if I select
this color, all the events related to this calendar will
change. So let's go back to the previous color. And if you want
to change the color of any individual event, you can also
do that, for example, this event belongs to my main calendar, but
I want to change the color of this event. So I can click on
that. And then I can click on this edit event. And here, if I
change the color now, for example, this neon color, and I
save it, you will see that only this event, the color of this
event is changed. So this is how you can change the color of an
event as well. If you want to change based on any
classification or any category, you can do that. So I normally
don't do that. Just get it back to the calendar color. No at the
end, I would like to show you two more tabs, which you can see
on the right hand side in this mini menu. One is called Google
Keep. And the other is called Google tasks Google Keep is a
note taking app. And you can use this app to take quick notes for
some ideas. For example, if you are somewhere you get some idea,
let's say I get some idea for making a video on any topic. So
I can quickly make a note so that I don't forget that later
on. So this is the note taking app. The second app is task
which you can use for creating your to do list and you can have
a list of tasks which you want to do before a particular event
for example, you have the ability to create tasks and
subtasks. And normally because these two apps are related to
your calendar. So these are shown here. I use Evernote for
note taking it but Google Keep is also very simple app if you
want you can use this app for taking quick notes. I will make
separate videos for these two apps. So that is it for this
Google Calendar tutorial. I hope you like this video. And if
you're interested in these topics, productivity
organization, and Google products, please subscribe to my
channel. Thanks for watching and see you next time.