Welcome to multi factor authentication
enforcement for Tableau cloud sites.
In this video. We'll explore how to safeguard
your data and implement MFA requirements
using your preferred authentication method.
First, let's talk about why
MFA is so important
with MFA, you require more than just
a password to log in into Tableau cloud. You'll
need a second factor like the Salesforce
Authenticator app or a third party time-
based one time password, or TOTP
for short, authenticator apps
such as Google authenticator, Microsoft
Authenticator or Authy to verify
your identity.
This way, even if someone gets a hold of
your password, they won't be able to access
your data without the second factor.
To enforce MFA for your Tableau Cloud
site, log into Tableau Cloud as an administrator.
Then navigate to the Users page,
check the box for the users for which you would
like to enforce MFA, select
the action menu, select authentication
and select Tableau with MFA.
Then click update
note, this will force any users
currently logged in to log out and log
back in again. When the users log back
in, they will be prompted to set up MFA
we highly recommend choosing
the authenticator app option; recovery
codes are for emergency uses only.
we can use the following steps as mentioned
in the website. First, sign
into Tableau Cloud using your site admin
credentials and go to the User page.
Second, next to the first user
listed, complete the following. Click
the actions menu, select authentication
and then select Tableau with MFA
click update to save changes.
Three: repeat step two for
each user listed including site
admins.
Congratulations. You've
just successfully enforced MFA for
your Tableau Cloud.
But what if you or your users have trouble with
MFA?
Salesforce has a wealth of resources
to help you out.
Start with the Help documentation which
you can find at help.tableau.com
You can also check out Trailhead for courses
on security and Tableau, join
the Salesforce community for advice from other
admins, or find a local user group
to connect with other Tableau users in your area
To reduce the risk of a locked out scenario,
we recommend you and your users
add the recovery codes option as backup.
After registering for MFA
Recovery codes, to be used in emergency
scenarios only, allow you
to sign into Tableau Cloud if you don't have
access to your usual MFA verification
methods.
If you add the recovery codes option,
a list of 10, 1-time use codes
are generated for you that you can use to sign
into Tableau Cloud
important
because the list of codes are not accessible
after you've added the recover codes option
immediately copy and store these codes
in a safe and secure location so that you
can use them in emergency situations.
Recovery codes should not be used
as your primary verification method.
Instead, recovery codes should be used
in emergency scenarios, only when you don't
have access to your usual MFA verification
methods
to enable site access, reset
the MFA verification methods from
the user's profile page and Tableau Cloud
sign into Tableau Cloud as a site admin,
navigate to the user's page and select
the user who needs to regain access to
the site
on the user's profile page. Click the
settings tab and then click the reset
MFA verifiers button.
Note to see the reset MFA
verifiers button, the user's authentication
method must be set to Tableau with
MFA
after the MFA verification methods have
been reset, contact the user and request
they follow the procedure described in register
for multi factor authentication to
register for MFA again.
If you're the only site admin and you lose
all your usual verification methods,
you must contact your account manager.
Now, you know how to safeguard your data
and enforce multi factor authentication for
Tableau Cloud using your preferred authentication
method.
For more information, check out Salesforce Help
or come join us on the trail at
Trailhead.salesforce.com. Thanks for watching.