Hey friends!
I’m Tasia and in this video I share 8 Google Calendar tricks you might not even know existed.
Gcal is chalk full of great features, some more well known than others.
In no particular order, here are my top 8 gcal tips and hidden features.
First, I’m going to start with a combo of 3 tips in one because I think these are the
absolute basics of gcal and that’s add a calendar, create a calendar, and share a calendar.
To add a calendar, click in the area on the left that says ‘add a calendar’.
Here, google will auto-populate some contacts for you.
You can either choose one of those or type in the email of the calendar you want to add.
Then just click ‘request access’.
Once that person okays your access, you’ll have the calendar populated on the left hand
side under the ‘other calendar’ section.
To populate that calendar along with yours, just toggle it on.
The check mark means you’ll now have that calendars events populated on your gcal.
Now to create a calendar, say one that has everybody’s birthdays or anniversaries or
something, click the menu icon to the right of the add a calendar box.
Click ‘create new calendar’.
Here you can name your calendar, add a description, and update the time zone.
Then click create calendar.
Once a calendar is created, you can edit it and share it.
To share a calendar, click on the menu to the right of the cal name and select ‘settings
and sharing’.
You can also head to settings, then click on the cal on the left hand side.
You can either click the ‘get shareable link’ option, or click the ‘share with
specific people’ option and manually add the emails you’d like to share the cal with.
Here’s a little bonus for you as you add all your calendars: quickly color code them
by clicking that menu icon to the right of the cal name, and selecting a color.
Ok now that you have your cals setup, it’s time to add holidays and other cool events
to your cal.
Head into your settings, it’s that gear icon, and select the add calendars drop down,
then select browse calendars of interest.
You can add a bunch of holidays or even your favorite sports team so you’ll always know
when they are playing.
Heck ya.
Once you add it, you’ll find it in the other calendars section on the left hand side.
Okay up next, did you know you can use keyboard shortcuts in gcal?
Well you can!
I’ve linked to the entire list of shortcuts below.
But some cool ones are: To quickly create an event, just hit the c
key.
To change the cal view, you can hit 1 or d for day view, 2 or w for week view, 3 or m
for month view, or 4 or x for 4 days.
Next, drag and drop events onto your cal.
If you need to adjust an event or meeting on your cal, no need to edit it, just drag
and drop it to the desired day.
Now that you have your events populated, stay organized by getting a daily agenda email
notification.
To get an overview of your day’s events, head back to your settings.
On the left, click the calendar that you want agendas from.
Select general notifications.
Then, in the Daily Agenda section, click the drop down to the right and select email.
To further your organization, use tasks in gcal.
To the right of your cal, there is a tiny blue circle - that’s the task icon.
Just click on that and select ‘add a task’.
You can click the pencil icon to the right of your tasks to edit and add a description.
And you can just mark your tasks complete when they are done.
OK up next, find a time that works for everyone.
When you click to add an event, select more options.
From this page, select the ‘find a time’ tab.
To the right, add the desired guests by email.
Their calendars will appear here now, and gcal will automatically tell you if they are
busy when you are trying to schedule that appointment.
Last on the list is a google cal tip for all your business owners: block off appointments.
This is one that works on my business gmail account, but not my personal.
To create an appointment schedule, click on a day when you’ll be free and select the
‘appointment slots’ option.
You can add a title, like Availability, and customize the slot details.
Hit save and you’ll notice the icon of your event title has changed to a little box.
If you click on that event, you can then click on go to appointment page for this calendar.
This is where other people can schedule a time with you.
WOAH.
You can just share this URL to have people book you in your desired availability.
Sweet.
Those are my favorite Google Calendar tips.
What are your favorite features?
Let me know in the comments below.
As always, thank you guys so much for watching.
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See ya next time!