hi everyone welcome back to my channel i am so excited to share with you in today's video how
to finally declutter your inbox and this will apply to your work inbox your gmail your hotmail
any email that you have you can apply these five hacks and tips to and
honestly clear your inbox once and for all so before we get into this video please do remember
to hit the subscribe button and also the like button if you're new to my channel i'm Puja and
i very much focus on giving you life hacks and tips all to do with career development financial
development and life in general so if you're into learning and growing and personal development
hit the subscribe button so you don't miss out on any new videos if you're like me and me a
month ago i was absolutely just getting so swamped and bossed by my inbox it got to the point where
taking a day off of work or taking even a half a day of work would make me feel so anxious and so
scared about returning to my inbox the next day to find hundreds of emails that had not been read or
dealt with and it just meant it just put me off of taking time off and it just got to the point where
my inbox was ruling my life and no matter how much i prioritized my emails or prioritized my work
things that were just coming in just overloaded my workload and it meant that i was not focusing
on the priority tasks that i should have been and i was just letting my inbox rule me and my day so
i'm so excited to share with you the five hacks that i've learned and taken on they've meant that
i am actually the boss of my inbox from now on so the very first thing that i would advise you to do
no matter what inbox you're dealing with whether it's work or personal or business
i would set up a priority inbox now when i first had the idea of setting up a priority
inbox it just scared the life out of me especially with my work emails because i just thought that
by setting up a priority inbox would just mean that i'd have a double amount of inboxes to look
at and double amount of emails however let me tell you setting up a priority inbox has just
completely changed the way that i work and the way that address my inbox by setting up
a priority inbox i'm able to actually filter out any unnecessary clutter and spam emails from my
inbox and everyone gets these whether it's a work account or your personal account everyone receives
those spam emails those advertising emails emails from app providers that you've bought recently
or shops that you've bought from as well and they can just clutter up your inbox so much and also
redirect you from the important emails so by setting up a priority inbox i was actually just
able to filter out all of my work emails into one inbox and in the morning just by focusing
on that priority inbox i knew that those were the most important emails and the other emails
i filtered into a completely different box where i knew that i could just deal with those as and when
i had time i'm not sure about you guys but at my work we always get news updates
and we tend to get news updates as and when things happen and sometimes if there's been an event
overnight you come back and your inbox is flooded with like at least 30 emails in the morning with
just the same sort of updates that you might have already heard of in the news or xyz so
for me setting up a completely separate inbox for those types of emails made my life a lot easier
so what i try to do at the start of the day is always try and be on top of any important news
so by setting up a complete separate folder with those types of emails i can just have a look in
the morning through any news developments and any relevant emails that will keep me updated
and then once that's finished i can get onto the priority inbox rather than having to
flick through completely different types of emails and just making my work less focused
so by setting up a priority in books i was able to clear at least 90 of my junk emails into a
non-priority inbox by doing this i saved so much time and also wasted energy on just going through
unwanted emails and spam emails i would definitely recommend that if you're going to take away one
thing to do today i would 100% set up a priority inbox where you filter out only those emails that
are high priority and really relevant to you and what you want to read in terms of getting
your things done and your tasks done and filtering out any spam emails or junk emails into a separate
section another thing that i did was actually filter my emails and create a separate folder
for those to transfer to this worked perfectly for emails that i got in relation to shopping
or in relation to news updates or in relation to specific things that related to my business
or pilates or any other thing that was unrelated to the priority box and by doing this i was
actually able to organize my life without me doing anything really apart from setting up the filters
in the first place it did take me a little bit of time at the start to do but however I've saved
myself so much time and also decluttered my inbox so much by just creating these filters
and the separate inboxes and now i don't really need to do anything because all of these folders
now filter out all those emails and direct them straight to there so whenever i need to
look at anything to do with my pilates all the relevant emails are all in that box
and it's just saved me so much time in terms of spending time searching for emails in my inbox
where it seems like a needle in a haystack and i can't find them you want to take the stress out of
finding emails in your inbox and decluttering it i would highly recommend the filters option third
thing that i did was actually install an app called boomerang on my google chrome and this
has saved me so much time so what this app does is actually take away the stress of
you having to remind yourself to chase people after two weeks after you've sent an email or
diarize an item or or calendarize an item and what this does is actually set these deadlines
for you without you even doing anything and this has just taken away so much of my time
and thinking and my ability to memorize or remind myself of things that i need to actually
chase people about and what i love about this is that you can just set different reminders
and boomerang will just do it all for you so i'd highly recommend boomerang and it's completely
free to install so i would definitely give it a go if you can another great way to declutter my inbox
was actually clicking the unsubscribe button in certain emails that i just wasn't reading and i
wasn't interested in and i may have just signed up to without knowing and they were just taking
up so much of my inbox sometimes when you're going through your daily emails that you've received one
of the things that i would do instead of sending something to spam or deleting it consider do you
actually want to receive this email do you read the item do you find it useful if you don't then i
would definitely just unsubscribe because you can always subscribe to emails later on down the line
and it also just means that you're decluttering your inbox and i found that at least 75
of my emails that i was receiving were things that i had been interested in the past and i'm
not really interested in anymore so i just unsubscribed from the list and it's really
easy to do you just click on the email usually at the bottom of the page and there will be like
a footnote section which will have an unsubscribe link and when you click on there you can actually
opt out of receiving the email if it doesn't have that option which you should because of gdpr
i would just go on to their website and just unsubscribe from their mailing list so before
we go into the very last tip and i promise you you don't want to miss this one please remember to hit
the like button and also subscribe if you haven't done so already so the very last tip that i've got
for you is to actually use your calendar rather than your inbox so what i mean by this is before
i applied this i used to keep emails in my inbox until they had been finalized this would also mean
that my inbox was not cleared on a daily basis or a weekly basis because i had ongoing things that
and tasks that i needed to complete whether that be setting up a call or commencing a project or
speaking to somebody internal about something there was just something that i needed to do
in terms of follow-up and i couldn't put away the email because it was my reminder
to complete that task i actually just inputted that task or that diary invite or that reminder
into my calendar and by doing this i was actually able to store away my email because i had already
followed up and this actually downsized my emails by at least 50% because there were some emails
that i had from six months ago that were still ongoing due to a project they were just there in
my inbox to merely remind me of that ongoing task or that deadline that i needed to just
remember just by adding a little diary reminder in my calendar to check the position in a couple
of weeks time i actually cleared 50% of my inbox and it was just so shocking that i hadn't actually
applied this before that was definitely the most useful tip that i found i could not believe that
it cleared 50% of my inbox so i hope you've enjoyed my tips and my tricks in terms of
decluttering my inbox and i hope that they'll be useful to you and if you do
manage to declutter your inbox by using these hacks please comment below with the number and the
amount of emails that you have left in your inbox i myself only have five so i'm hoping with this
challenge we can all declutter our inboxes so i hope to see you again soon and thanks for watching