Daniel from TwinBytes with another tutorial for you. This time I'm going to be talking
about the Microsoft Office packages. So if you're not sure about which one to get. You
have the standalone editions of the Microsoft home and student, there's a home in business
and then there's the professional edition and then you got 365 which has different flavors
as well just to complicate things further. So I'm going to cover all that and how you can
choose which one is right for you in this video so even though they hide this and don't make it
very easy to find the standalone versions on the website, I do have a link through my website which
I'll put to on the description below this video. It takes you straight here on those links that
will show you the home and student version here for 2021 is the latest one as of the
making of this video and it tells you here that it's got Word,
Excel and Powerpoint that's all that's included for that and in canadian dollars it's $169.
So that's a one-time purchase and you own it for as long as you keep it which really technically
it's for 10 years from the date of when it was made. So from 2021 you'd be good until
2031 before it becomes expired basically and a security threat where you need to upgrade it again
one of the big things you might notice is you're missing Outlook from here.
That takes us to the home in business edition. So with the home and business edition it includes
Word, Excel, Powerpoint just like the home and student did but it also includes Outlook so
that you can use that for business purposes; and if you're not familiar what Outlook is,
it's just an email program where you can not only send or receive emails but it's also for
making use of your calendar and contacts and you can do a number of other things with it as well.
This comes at a one-time fee of $319 Canadian dollars and that is really again good for 10 years
there's a couple of programs missing from that if we look at the professional edition it includes
everything from the business... home and business, but it also includes Publisher and Access.
So if you're not familiar what those programs are, Publisher is kind of looking like a
Word document where it allows you to insert text and pictures and charts and things
but you can make brochures and flyers and cards, envelopes; all kinds of different things that it's
got templates for as well and it's a lot easier to work with than trying to use a word document
where you have to create line spaces and add in tables and things to justify it just correctly.
Publisher lets you put it anywhere on the page that you want so it's much easier for designing.
Access is a database program. So really if you have a software package it would be more your
tech guy or programmer that would just tell you that you need that to run the software
that they developed. So you may not know yourself if you need it or not but your it guy would know
or your software developer would tell you that you need to have that program to run their software.
So if you don't need Publisher and Access that is $569 dollars Canadian for a one-time purchase
which again lasts you up to 10 years before you have to fish out another $569 dollars.
Considering the Office 365 subscription,
that can range depending on what type you get. So you'll have anywhere from $8 to $15 per license
but the one benefit is that uh one license you can use on up to five different computers.
They're assuming that it's all your computer and it's one person with five different devices,
but most people seem to use it for five different people on five different devices and
Microsoft doesn't seem to matter or care about that. It's really just that you're paying for
five license you get the five but it is shared between them, so anything that you upload to
your Microsoft Onedrive for example is going to be accessible between all those people.
So if you don't want anyone else sharing your files that you store in Microsoft Onedrive,
then you might not want to be cheaping out and sharing that license with different people.
That's not what it's meant for. It's meant for five devices that you personally own,
not for five different people. But again you've been warned now, so it's up to you
about the security and how comfortable you feel with doing that.
Let's have a look at a little chart that i did here. With the home student edition paying for the
office 365 is $96 a year. Considering that they can last you up to 10 years for a single version,
we would say that that adds up to $960 dollars that you spend over 10 years.
So the value of that software is $960, where if you bought it one time it's $169.
So by looking at that alone it sounds like a massive amount of extra money that you're
spending, however if you break that down and divide it between five different users
it works out to $192 dollars per user over the course of 10 years.
So still for each user if you really max it out to the five different computers
then you're paying $192 per license versus $169 over the 10-year period.
So you're still spending more money in the long run even if you max it out,
the only real true benefit on that is that if you're always up to date that is a lot more secure
versus the standalone one if you wait 10 years it's a very very old program even
though it's still supported it can have bugs and things that you'd be better off upgrading.
So with the 365 you're always up to date automatically year after
year and that's where the value comes in on that.
Moving over to the home and business, it's $319 as i mentioned for the standalone
but with the 365 you're paying about $109 a year for a license so
over the course of 10 years you're spending over a thousand dollars on that,
but that again you're allowed up to five users so divide that by five users and you're spending
$218 per user over the course of 10 years. So $218 for a single license is much less than
$319 so you're actually saving money if you're maxing it out with all five computers being used.
So even if you're not saving money on that you're still also getting the benefit where
it's always up to date year after year instead of waiting ten years and it's really old.
Moving on to the professional edition, standalone being $569 versus office 365 sells at $144
per license per year. So over the course of 10 years you're spending over fourteen hundred
dollars but again uh divide that by five users if you max it out that's $288 per user over 10 years
as opposed to $569 per year user stretching it out over 10 years. So with the professional
edition if you were using that one with the office 365 if you truly max it out to five
devices you're really saving a lot of money on top of getting regular updates instead of waiting
until that 10 years to make the most of your money and it becomes very very old and outdated.
So as a quick summary whichever version you need, if you need Outlook for business then
you definitely need to get the home and business edition the Home and Student won't cut it but
unless you need Publisher and Access, then there's no need for you to spend that extra chunk of money
on the Professional edition. But the one thing to note is that for business use they do expect
you to have the Home and Business at least. So if you were to get audited they expect that you're
going to be using the Professional or the Home and Business, not the Home and Student which is meant
for personal use only; and that's it for this video if you found it helpful please do give it
a thumbs up and consider subscribing for more thanks so much bye for now