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RYAN: Hey, admins.
Welcome back to this month's edition of What's
New for G Suite Admins.
I'm Ryan from the G Suite Product Marketing Team,
and I'm excited to share with you the feature updates
from the month of February.
Let's get started.
Here's our headline news.
As you know, businesses these days
are more diverse, dynamic, and distributed than ever before.
Decisions have to be made fast, teams need to align quickly,
and time can't be wasted on repetitive manual tasks.
G Suite makes this possible.
It transforms the way teams collaborate
with intelligent tools that help you solve problems
faster and focus your time on work that matters.
Hangouts Chat makes it easy to collaborate efficiently so
teams can make faster decisions.
Chat is now available as a core G Suite
service available in all editions except Government.
With team chat rooms and threaded conversations,
powerful search functionality and intelligent bots
that connect workflows and speed up tasks,
you can work on projects from one spot.
Hangouts Chat is compatible with the classic version
of Hangouts and works with your existing contacts.
And Chat has deep integrations with other G Suite apps
and built-in security to meet retention, eDiscovery,
and regulatory compliance needs for enterprises.
Chat comes equipped with 25 bots to help speed up
workflows ranging from finance and human resources
to CRM, project management, and more.
These bots have been developed by popular enterprise
application companies like Zenefits, Salesforce,
and Kayak.
A chat bot is a piece of software
that conducts a conversation with users.
Chat bots simulate how a human would
behave as a conversational partner
and can be used to provide customer service
or deliver other informational services.
There are also other bots that integrate directly
with G Suite apps like the At Google
Drive bot, which lets you know when files are shared with you,
comments are made, and people request access to your docs.
To learn more, check out the G Suite Learning Center.
The newly launched Hangouts Chat gives G Suite admins
the governance and controls you need to manage and secure
your organization's data, including full support
in Google Vault. Vault supports your organization's archiving
and eDiscovery needs and becomes available for G Suite Business,
Enterprise, and Education editions.
You can now set retention policies that
apply to all Hangouts Chat messages,
including those sent directly and those sent in rooms.
You can also set customer retention rules
for specific organizational units.
In addition to setting retention policies,
you can now place legal holds on your employees' Hangout Chat
conversations, whether they take place via direct message
or in rooms.
Finally, you can now search, preview,
and export your employees' Hangout Chat messages.
To learn more, check out the Vault Help Center.
Let's take a look at our admin updates.
Drive File Stream lets you stream files directly
from the cloud to your computer and select files
to be available offline.
Based on your feedback, we've added several new features.
Your users can now pause Drive File stream syncing,
so local changes to Google Drive will not be uploaded
and new versions of files made available offline will not
download.
As an admin, you can now customize the content cache
location for Drive File Stream to any directory
on a connected APFS, HFS Plus or NTFS file system.
As an admin, you can now limit the bandwidth
of Drive File Stream for uploads and downloads.
We've added a feature that allows you
as an admin to customize default letter drive on Windows,
the mount point on Mac OS, and proxy settings.
For more details on Drive File Stream, see our Help Center.
Using Google Mobile Management, you
can manage, secure, and monitor mobile devices.
To best protect your organization
and serve your employees, you need increased control
over the applications running on their mobile devices.
With this launch, you can manage permissions
that Android apps request at runtime as opposed
to at installation time, also known as runtime permissions.
This feature will only be available for apps
running in work profiles or on company-owned devices.
Google Mobile Management is included with all G Suite
editions.
An app requests permissions at runtime
when it's attempting to access sensitive data like a user's
location, contacts, calendar, microphone, or storage.
These permissions have to be explicitly granted
by the user at the moment and not just
when the app is installed.
Android apps will only request permissions at runtime
if the device is running Android 6.0 or higher
and the app itself targets API level 23 or higher.
To help you better manage runtime permissions for Android
apps, we're introducing two new settings in the Admin console.
The first setting gives you options
for managing runtime permissions on all Android apps.
Let's go take a look in the Admin Console.
From the Home page, click Device Management, and on
the left side, click Android Settings,
then click Apps and Data Sharing.
Under Apps and Data Sharing, scroll down
to see Runtime Permissions.
Here, you have options to manage runtime permissions including
allowing runtime permissions automatically, denying
runtime permissions automatically, or prompting
the user to choose whether to grant runtime permissions.
The last setting is on by default,
but here you can change the setting at any time.
The second setting is under the App Distribution
and Configuration options provided when
an Android app is white listed.
This setting allows you to manage runtime permissions
for that specific app.
For example, you can forbid the app
to access your user's device location or contacts.
Where there are conflicts, this setting
will take priority over the app-wide settings mentioned
before.
Last year, we launched basic mobile management
for iOS, which gives you the ability
to manage employees' iOS devices,
even if those employees don't set up MDM agents or profiles.
We're now bringing this same feature to Android.
You as an admin can now mandate basic security measures
on the Android devices your employees
bring to work without requiring them
to install Google Apps Device Policy app on their devices.
Basic Mobile Management makes life easier for your users
as well, because it allows them to access
their corporate accounts without risking their personal data
being wiped.
Let's take a look in the Admin console
at how to enable basic security on Android devices
employees bring to work.
From the Home page, click Device Management.
On the left side, click Setup, then click Mobile Management.
Under Enable Mobile Management, select Basic.
When Basic Mobile Management is enabled,
you can enforce a device screen lock
on devices running Android L or earlier only
if those devices have Google Apps Device
Policy app installed.
Wipe a corporate account but not the entire device and view
and search and manage their device inventory.
As a G Suite administrator, one of your most important jobs
is to keep your organization's data from falling
into the wrong hands.
Gmail Data Loss Prevention, or DLP,
helps you do just that, allowing you to scan
and systematically take actions on your users'
inbound and outbound email traffic
by quarantining, rejecting, or modifying messages.
With this launch, we're improving the capability
of attachment compliance to prevent data loss
in your organization.
Gmail DLP is available for G Suite Enterprise and also
G Suite Business editions that are
licensed after March 31, 2017.
Let's take a look at how to set up a predefined content
detector in the Admin console to describe the content you want
to search for in each message.
From the Home page, click Apps, G Suite, and then click Gmail.
Scroll down to the bottom and click Advanced Settings.
On the Advanced Settings page, scroll down
to the Compliance Section and hover
over Attachment Compliance.
In the options that appear, click Configure
or if the setting is already configured,
click Edit or Add Another.
In the window that appears, under Section 2, click
Add in the Expressions box.
Select the box next to Also Match Files
Based on File Format to scan the contents of the attachment
to determine its file type.
Finally, click Save.
With a Single Sign On, or SSO, users
can access all of their Enterprise Cloud applications
after signing in just one time.
With more than 800 applications with pre-integrated SSO support
and our third party apps catalog already,
we're adding an additional 12 applications,
including 15Five, 4Me, and Deskpro, just to name a few.
You can find a full list of our pre-integrated applications
as well as instructions for installing them
in the Help Center.
Well, that's it for this month's updates.
Check out our G Suite Release Calendar
and What's New newsletter to stay informed.
You can also subscribe to the channel
for more videos like this and save the playlists.
And if you want to learn more about these updates,
follow the links in the video descriptions to dig deeper.
This is Ryan with What's New For G Suite Admins February
edition.
Thanks for watching.
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