it's the end of the month that time to do our monthly reflection
reassess our goals figure out what worked and what didn't
then plan our week of maximum productivity
want to join in stay tuned
Kia Ora team Jessica Anne here founder of The Key Planner and
Welcome to Jessica Anne tv this is a longer video than normal because
it's a plan with me series that will hold me
accountable and also be a place that you can visit each month to take that
time out for yourself get productivity tips and ideas on how
to use your key planner the most efficiently
now there's a difference between being busy and being productive
and I'll show you how I organise my week so regardless of whether you're using
the key planner or not you can join in and let's do this together for those of
you that don't know what the key planner is
it's a yearly weekly planner that allows you to keep your goals
thoughts and ideas while managing your time and tasks all in one place
it comes in an undated format that i'll be using today
as well as a dated 2021 version so that's currently on pre-order
step one reflection and cash flow first up I like to start with reflecting
on my previous month in cash flow and here is a great
way to reassess your goals remind yourself
what you have accomplished and if things didn't go to plan it's been a crazy
review of my previous month's goals and habits to identify where I was
consistent where I slacked off and cash flow to
answer the following questions
The Key Planner into stores across New Zealand I had two milestone goals to measure
this however COVID happened and we went to the
second lock down and one of my trade shows
events postponed to October and the other completely cancelled
I did progress towards my goal however not entirely accomplishing it am I upset
about that no why because remember we're all about
progression over perfection so if you've got similar
goals that didn't work out then let's rework the process and here are
a few questions to help you out
for myself the previous month I felt
massively overwhelmed and I was not satisfied with
how I spent my time in his way as well as running a business I also
look after two dependent family members and as a result of feeling upset like I
was being held back from my goals the following month I decided to put a
different plan in place and that was to delegate duties and
responsibilities to others so my feelings of frustration
was actually a positive indicator that something
wasn't quite working out after reflecting this meant I was able to
identify tasks that I can delegate so I can win
peace of mind and more time to do the things that I want
and as a result we're all happier and they get a happier version of me
so next question for reflection is
for myself I have certain business
activities that I realized were a little too time
consuming but after some research I found a solution on how I can automate
these tasks and I implemented this straight away with new knowledge that I
acquired to win more time to do the things that I
love now it's your turn pause this video here and go through your monthly review
and cash flows because the next step will be reassessing your goals step
number two reassess your goals and fill in the goal
planning blueprint now this page is going to be flexible to you because it's
based on your goals your preferences and your lifestyle
so start by writing down your breakthrough goal which is an alignment
to your life goals of how you want to see your life in three to five years
from now if you're new to using The Key Planner I
highly advise watching the first three videos of the
design your best life series make sure you've
completed all the first pages in The Key Planner before getting to this page
because now when we go through it it will be so much
clearer to you now back to the tips for myself i'm still
working on some parts of my previous goal
and this month I also have a new focus but all of my monthly goals
are like stepping stones towards the bigger picture of my
ideal life so for example i'll review my one year goals
so here you would write your breakthrough goal the main goal that you
want to work towards and it doesn't have to be a monthly goal either
you could just pick one project it could be one major goal
or it could even be one specific area of your life that you'd like to focus on
so list the milestone goals which are the progressive small
more achievable goals that you can accomplish in the short term within the
next one to three months and list action steps and tasks to complete your
goals step three habits so habits no doubt
they automate your success towards achieving your goals
I like to look at my goals and ask myself what regular activities do I
need to do to complete this goal and how frequently
go ahead pause and ask yourself that and please
write it down for me one goal I have is I would like to nurture the
relationships of those on my email list with valuable content at least once a
week so a habit goal for this is to create
original content with the frequency of weekly
another habit goal is to send an email to the tkp tribe weekly for the
sake of example now next are daily habits what daily
habits do you need to complete to achieve your
goals now I like to use the monthly habit
tracker to do this so typically you'll see I use four pens
when planning because each colour represents a different area of life I
want to focus on and I do this because in my weekly
spread I want to ensure that I have balance in my life
even though a large majority of my time is business focused as i'm still in the
early one to two year stage and saying that I don't want other areas
of my life to fall apart in the process therefore my habits are the
non-negotiable tasks that I must do for example my morning routine
I list and track daily habits that I would like to have part of my morning
routine which in return gets me in a positive
state with an increased energy helping me to be more productive
each day then I have my work ramp up and shut
down habits which are essentially daily business
activities that I do daily to achieve business and financial goals
also I have a weekly planning routine typically on a Sunday evening and daily
planning habits step four schedule in your task to a
specific date and time the first thing I do is schedule my habits which are my
non-negotiables like my gym time my meal plan as to
what i'll eat and when and at what time what time i'll go to bed and wake up
Ii allocate time for morning night time and work rituals
as well as allocated work time in rest time so the art of
time blocking your weekly schedule and having a specifically
allocated work time is a great productivity tip
for those of you working from home for example i'll time block specific times
throughout the day to check emails dms and respond to them at once
by doing this I am setting boundaries for my time
as well as batching similar activities together versus
doing it on demand which makes you busy not productive
I use my planner in conjunction with the digital app
which is where my appointments and meetings are kept
step five take action and get it done one reason I love the physical act of
planning on paper is that I get to wake up see what I have
to do without overthinking in this case I plan my day
the night before as I don't want to wake up and
have to think you know to me that's a recipe for
overwhelm instead I prefer to wake up review my day adjust if there are any
changes then just crack on with it I have a specific task management
process which looks like this I identify if it's a task that i could
delegate automate or cross off altogether
as part of my work ramp up routines by focusing on my top priorities of the
tasks that I have to do I know i'll accomplish my goals with
consistent daily action which brings me to my last step
of scheduling and rest to operate at high levels of productivity
you need rest periods for me I like to rest an ensure 8 hours of sleep each
day I time block my schedule and create
buffer blocks of rest or travel periods between activities
some of these breaks can be used to stop and have lunch
or stop and cook dinner sit down enjoy it
while eating it as well as a full day rest to myself to do
absolutely nothing except the things that I love like gardening reading
learning a new skill netflix and chill day followed by date
night now that you know my productivity tips on how I organize my
week for maximum productivity and you'd like the same results
here to thekeyplanner.com sign up to be a tkp
insider you'll receive a digital pdf to download of the first month of the
Key Planner to try for yourself if you prefer to go straight to the
goods then use the code jessicaannetv to get 10 off your
purchase we ship worldwide and you can check out in your preferred
currency thank you guys for tuning in if you
like this video give it a thumbs up subscribe to this channel and
share it with your friends if you haven't already watched the previous
three videos I mentioned earlier here is where to start
bye for now