This tutorial shows how to save tables and figures as images in Microsoft Word.
[Typewriter sounds]
Hello, my name is Erin.
This tutorial shows how to save tables and figures as images in Microsoft Word on both the PC and Mac.
These steps will also work for shapes and SmartArt.
If you’re looking for information about inserting tables and figures,
please see my other tutorials titled "Three Ways to Insert Tables in Microsoft Word"
and "How to Create and Customize Charts in Microsoft Word."
In today’s tutorial I’ll start by using Word for Microsoft 365 on the PC.
I’ll then repeat the process in Word for Mac because there are slight differences between the two processes.
These steps will also work in previous versions of Word back to Word 2013.
These steps don’t apply to Word for the web.
It’s important to note that the following steps only save the table or figures as an image.
These steps don’t save the corresponding title or caption added with Word’s title and caption tools.
Therefore, be sure to copy that information separately if you will need it for future use.
On a PC, begin by right-clicking the table or figure and then selecting Save as Picture from the shortcut menu.
Next, select the location where you want to save your image in the Save As Picture dialog box.
You can use the default file name or type a new name into the File name text box.
Now, select a file format from the Save as type drop-down menu.
There are several options, but the two most common are the JPEG and PNG, which is also pronounced "ping."
There are compression differences between these formats which result in different file sizes,
but for most users, the most important difference is the fact that the PNGs have a transparent background,
while JPEGs have a white background.
Note that the SVG option is only available in Word for Microsoft 365 and Word 2021.
After making your choice, select the Save button.
Your table or figure should now be saved as an image in the location you chose in the Save As Picture dialog box.
I saved my file on my desktop,
so if I switch screens,
I do see that my chart has been saved as an image.
On a Mac, begin by Control-clicking the table or figure and then selecting Save as Picture from the shortcut menu.
You can use the default file name or type a new name into the Save As text box in the Save dialog box.
Next, select the location where you want to save your image.
And then select a file type from the Save as Type drop-down menu.
The choices as similar to the PC.
However, you may note that Mac users can save their tables and figures as PDFs.
This option isn’t available in Word on a PC.
Like the PC, the SVG option is only available to those with a Microsoft 365 subscription or those using Word 2021.
After making your choice, select the Save button.
Your table or figure should now be saved as an image in the location you chose in the Save dialog box.
I have created many other videos about Microsoft Word including “How to Adjust Letter Spacing in Microsoft Word.”
And, “How to Use the Format Painter in Microsoft Word.”
Please see the complete list in the playlists titled “How to Use Microsoft Word”
and “How to Use Word for Mac” which are linked in the description box below.
All the steps we just performed are listed with images on erinwrightwriting.com,
along with all my other writing-related software tutorials to help you succeed at work and in the classroom.
Feel free to leave me a comment if there’s a specific topic
that you would like me to talk about in the future.
And please subscribe to my channel so you don’t miss future tutorials.
And give this video a thumbs-up if you found it helpful.
Thank you so much for watching!
[Typewriter sounds]