hello everyone and welcome back to the keep productive youtube channel today
we're diving into a fairly new application hugo calendar now this is an interesting application
because it blends calendar notes and tasks in one place for your team to organize meetings and
it's a really popular trend at the moment in terms of helping people to coordinate meetings
so we're gonna dive in first off it is apparently used by 30 000 teams it also has a free forever
plan for 10 users and also a fairly high rated caps here of score 2. this is obviously quite
a big trend calendar apps at the moment and all of them are doing it in a different way so it's
interesting to see how this works so here we are with hugo and what you can do is sign up through
your work account there are some features that i want to highlight it does have the likes of google
and office integration so office 365 so hence why you have microsoft and google options here
so here we are inside of hugo now as you can see it's a dashboard like experience and i'm going to
show you a few of the features let's just zoom in as you can see i have a trial at the moment
apparently the pricing i'll cover near the end of this video including who this is best suited for
so all in all the concept behind this is to create meetings and keep track of your notes and tasks
so for example if i were to select a period of time for a meeting to happen i could go ahead and
create a new event from here what's good is down here it syncs with your google calendar and if
you had office 365 or you signed in through your microsoft account it naturally would connect up
like that now this is what you typically already see inside of an app like google calendar or even
a calendar app in general you can add all the sort of regular stuff and even conferencing which
naturally you can do through google meet or you can connect it through zoom so let's say
i had a meeting with the editor i'm going to put editor and create it now this is where the sort of
difference happens for the likes of hugo you can see here that you can start out typing a few notes
and those notes could be not just your agenda but it could even be a campaign plan and everything
like that like they've got a few templates to get you started if i press show more you can see here
that you can actually create your own template i believe which might be useful but in this case i'm
just going to hit apply to the agenda vital now as you can see it's brought in quite nicely on this
central area you have essentially everything you're going to talk about the topic areas
and down below you can do a pants test which is something that they sort of advocate as part of
the process now on this right hand side what you can actually do is create tasks for yourself and
your team someone is pretty vital when it comes to collaborating so for example i might say
get c21 installed and press assign and you can essentially pick people for your team in this case
i'm going to sign it myself for this demonstration but you can also give it a due date even for
example whether you want to give it to them to do in one hour's time which is quite cool because
some other experiences sort of force you to put on an allocated day but that actually gives you more
granular breakdown now as you can see you'll be able to see this in more detail later with tasks
you can actually link um to your calendar and you can connect some other applications and
they've got a few on their sort of marketplace so for example let's say you connected complements
you can create pages from hue documents without switching applications which is quite nice
because you sort of take the legwork out of say publishing a meeting inside of your existing
tool platform let's say your pipedrive integration you could sync you go with against a personal
deal so for example you could capture the sales pipeline a little bit more effectively and there's
a few applications ranging from todoist click up zoom trello slack etc and a few uh reference there
now if i go back to meetings you can then scroll through your days ahead obviously i've got this
one here but essentially it's allocated as busy in the calendar but obviously you can use one of
the other campaign i do if you want to preview it first actually you can do that quite nicely and
see that before but you can also insert other fields like for example they've got their own sort
of rich media video responses images and even the ability to record a loom that might be relevant
for you and your team and you can also create a follow-up so for example let me go back to
this one let's say i wanted to create a follow-up meeting well basically it gives me a bit of time
to sort of reschedule that so i could for example go oh let's follow up on friday and i can create
that meeting pretty instantly it's under this nice calendar view over here now i told you i was
going to talk about the tasks the tasks are pretty helpful you can see here that what you can get is
is your idea of tasks assigned to you i thought i assigned myself one but apparently i didn't let's
go back and see whether i actually did i need to press save on this one i believe then what
it will do is it will give me the tasks here and as you can see uh a little bit um of a task that i
need to do not the most beautiful task layout i've seen but you can see it in context to the meeting
notes and that's pretty helpful when it comes to not missing the context because that might
be quite important now you can create documents in this so it's sort of a slightly like notion
to some extent but it it focuses more on the sort of meeting elements of this down here what you can
do is actually go over to templates and uh you can start seeing some of the private templates
team templates and ones that you might see from the hugo library which they have a fair few now
what they want is to reduce your meeting time it's take less time in meetings and you can see
here that i can see any upcoming meetings that i may have for the future and i can create documents
instantaneously and i can even use a scratch pad here to well essentially start writing down some
ideas and thoughts i can also change into this view as well so that's a little bit of an overview
of how hugo works let's touch on their pricing plans so as you can see i'm actually on their
pro plan which they automatically assign you for 30 days but the basic plan looking at it monthly
yet up to 10 uses unlimited documents tasks and doc reactions private templates basic integrations
so that's pretty helpful for small teams but if you wanted to go with the pro plan it's
eight dollars per user per month up to 25 users premium integrations which you might
want to set up i believe they probably rank their integrations but based on the complexity of them
and everything inside of basic and over here with the business plan they have to contact sales but
it gives you unlimited users and more calendar insights and more administration abilities
so again in terms of pricing this is probably the typical pricing for project management type
applications to sort of assist you in your work but as you can imagine the the sort of regular
setup that you typically get inside of these apps it's been getting some good ratings i'd say that
one of the things that i've i was actually quite shocked at is i didn't see this before
but there are seeing these more meeting focused applications popping up i know there's one like
bellow and we'll cover a few more here on the channel but quite interesting in terms of just
being able to really bring your team's knowledge into one location one thing i like about this
application that they seem to have done really well is inside of the meetings is actually having
that um integration so forget to edit connect up apps this integrations element is pretty decent
and that actually can really save your team some time because when you have the meeting there's
some stupid admin that admin that happens afterwards like creating to do his tasks
based on it for each person but if for example you and your team connected up a few tasks or your own
accounts what you used then you might actually find it more beneficial so sales marketing might
succeed a product manager might connect up trello and confluence a developer might connect up jira
and slack you know it's really that's i think what the sort of killer feature is inside of
this application but again i haven't reviewed as many of these meeting applications but i'm
impressed by this app so far anyway folks you can check out everything at hugo calendar website we
will do some more of these if you're interested please do subscribe to keep productive
and i look forward to covering more apps in the future cheerio folks
you