On Google Calendar, do you ever wish you could just share part of your calendar so that
somebody would be able to create appointments but not see all of the appointments in your
main calendar? Maybe it's somebody in another team or from another business
and you'd be happy for them just to be able to book appointments on your behalf in your calendar.
What you can do is create a new calendar without creating a new email address for yourself. So I'm
going to show you in Google Calendar how to create a new calendar; how to share it
and what the people at the other end—if they're using Google Calendar±what they need
to do to be able to access that calendar. So, I'm in Google Calendar on the desktop
and this is my main calendar here. What I want to do is create a new calendar but still belonging to
my main email address. So, what we do is we click on the plus sign here to create a new calendar.
And so, let's say that this calendar is about YouTube and YouTube video creation.
And then I've got my time zone. I'm keeping that as is. And I'm going to create that calendar.
So that calendar is going to appear in—it’s successfully created—that calendar is going
to appear in my own calendar for my main email address. So, the first thing I want to do is
change the color. So, to do that, I go to my calendars here and then I just hover over here
the three dots. And I can change it to red because red is pretty much the color of YouTube, right?
And so, appointments that I create in that YouTube video creation calendar
are going to be red. Well that's a blue one because that belongs to the wrong
calendar so let me change that calendar. Make a video and I want to change that calendar
to be my YouTube video creation calendar. You see? It automatically switches it to red!
But now, the next thing is I want to share that calendar, and to do that I click on the three
dots again...Settings and sharing. Now, I've got a few options here but what I want to do— these
people are not part of my current domain, so what I want to do is...you can get into more details
into sharing your calendar, but I can either send them a link or add people if I know their email
address. You simply click on the “Add people” and you can enter their email address. Now,
it's very important: do you want them simply to see the event details or you just want them to
see that you are free or busy at that time? Or do you want to allow them to make changes to events
or even to share your calendar on with somebody else? So, that might be if it's a group kind of
calendar. I'm going to select “Make changes to events” and then click Send. And at the other end,
the person who has received the invitation to edit or view your calendar needs to add
it to their list of calendars and to do that they simply need to add this calendar. Click on that.
To do that they simply need to click on add this calendar
and then in Google Calendar they get this option to click Add.
And so, there it is there. And we can see that that event has come in there. They may want to
change the calendar color at their end and once again they can change that just by
clicking on those three dots. Change it to red. By the way, if you just want to change the color
of an individual event you can click on here and click edit event and then change that color to
something different altogether and Save. Now that you've shared your new calendar it's like a sub
calendar with some other party. Now they can go and add events and update them and even delete
them, depending on what permissions you have given them. And that's all in Google Calendar.