Hey speed demons,
I was recently making a huge mistake in my PowerPoint slides and thankfully I
caught myself manually replacing all my fonts,
which was taking me forever.
So I want to quickly talk about how to replace all the fonts on all of your
PowerPoint slides. I want to talk about where it works, where it doesn't work,
and most importantly,
how to fix bad fonts from continuing to show up within your presentation.
So even after I had fixed my fonts in a number of my decks,
I was still getting these bad fonts.
So I do want to make the point that just because you replace fonts within your
presentation, and I'll show you where this is in PowerPoint in a second,
does not mean all right?
Does not mean that bad fonts won't continue to show up unless you fix it.
So I'm going to help you out with that as well. But first off,
this is what I was working with. I just come into PowerPoint. All right?
I'm working on a new course.
Is the bulldozer technique plowing through chart formatting next slide. You know,
how does chart bling affect your charts?
And a super weird thing about sharp bling. And the problem was if I came in here,
I had all of this font and here, I've just made it Bell MT,
but I had all of this right Bell MT Bell MT all through my deck and I have like
20 different units or techniques to work through.
So I was changing this all over the place, you know,
clicking in and I would change the next one.
I would click to the next slide and then I would have to cover it all again and
again and again and again when in reality you can just replace it all in one go.
And before I show you how to replace it all in one go,
I do want to make the point that this works in a number of places.
First off slide master, smart art, which was actually surprising for me.
So replace fonts will go inside of a smart art graphic. All right,
so if you have a graphic like this and it'll actually change all of the fonts so
that works in SmartArt, tables check, shapes check,
text boxes and it actually works in the note pane,
but there is a a little catch or a visual catch and I'll show you how that works.
The one place you really need to be careful of if you don't want that,
you know in my case Bell MT to show up is it does not work in your charts.
All right? Powerpoint will not go into a chart.
If you've got something like this and you've got your data label that says 100
it will not go in and change this data label if you use the replace all fonts.
So let me show you how to do this.
So here I have Bell MT all right? It's in my shapes.
If I scroll zoom wheel out, Bell MT is in my charts,
this is not going to be fixed and If I hit control shift h on my keyboard.
Notice that I also have, I just drag up,
my notes pane I select my text alright I also have Bell MT in my notes.
All right, so to replace all fonts, you simply come up to.
I'll just zoom out a little bit more your gonna come to the home tab,
there's the replace dropdown.
You need to open up this dropdown and you want to select replace fonts.
And the cool thing right off the bat, um,
this kind of threw me for a loop as well. So replace,
you're only going to see a limited number of options.
This is only going to show you the types of fonts you currently have in your
presentation as opposed to replace with.
All right is going to give you the full onslaught of fonts.
So if you come into a deck right, and you open this up, and in my case,
I'm trying to get rid of Bell MT if Bell MT is not there,
it just means it's not in your presentation. So you're good.
So if you ever have a question about has someone used the wrong fonts home tab,
just come to the replace dropdown, select replace fonts,
open this dropdown down and you can see if that font is somewhere within the
presentation. So in this case, I'm going to choose Bell MT.
I'm going to replace with, I'm going to Hit C to jump down to the Cs. All right,
and then I'm gonna click down and I want to replace it with Century Gothic.
So go ahead and find Bell MT throughout my entire presentation.
It's not going to work in the chart here in a second. As you'll see,
and then I replace it with Century Gothic. Click replace.
PowerPoint goes to work and it's done. If I now open this up,
you can see Bell MT is no longer in this dropdown. All right,
so this notes and I'll show you that little trick here is now century Gothic.
Although it looks exactly the same. If I click into my shapes, century Gothic,
if I go back to my other slide, alright, century Gothic,
the one place it's not going to work is here inside the chart.
Notice the data label is still Bell MT and the category is still Bell MT.
So if you have charts,
you're going to have to manually come through and replace those on your own.
Now as far as the notes, all right,
notes are never going to be formatted down here in the notes pane.
So control shift H to open or close control shift H to open or close the notes
pane is never going to show your fonts. Even if, all right,
I select it you can control B to bold and I'll make this one red. All right,
the red formatting is not going to show the bold formatting will show,
but if you hit control P to print, right, come to my notes,
notes pages, it's already there. You can see that that um,
century gothic is now there the bolds there and the reds there.
And if you need help formatting your notes like this,
just check out our other video that I'll put in the upper top hand corner.
So that is how you change all your fonts,
but the problem is not going to be solved if you continue to use that
presentation. As I quickly found out,
which is why I'm glad I caught myself and solved the solution and here is the
catch. So keeping in mind control shift H to close my note pane,
Alt W F to fit to screen.
Keeping in mind that we've already changed all the fonts, watch what happens.
I'll type my name and then I'll insert a text box and this will be the title of
my slide, right? Notice there's Bell MT.
Here's Taylor, it's also Bell MT. All right? Now you might be thinking, oh,
the way I change this is I come to the home tab or the design tab,
the dropdown. All right, the fonts. Notice that I'm set at Calibri Calibri,
so why the heck is Bell MT still showing up? All right, this is a catch.
This is not set on the slide master.
This is not set in the design tab options for your presentation.
This is a default formatting thing, so after you've replaced all your fonts,
to set everyone up with your presentation for success,
make sure you come in and change these ones. All right,
I'm just going to go century Gothic, right? That's what I want,
right click it and select set as default shape.
Selecting set as default shape will ensure that the next time someone inserts a
shape, all right and they start typing Taylor,
it's going to come in with the century Gothic. Alright,
the replace all Fonts is not going to go in and replace your defaults if someone
has set them to something else. And just a quick heads up.
The same thing is true for your text boxes, right to PowerPoint.
A shape and a text box are two entirely different object classes.
So if you want your text boxes that are also inserted, again,
you would want to go to century gothic or just find one that's already been
switched over. Again,
you can change the font color if you want red to be the default color.
Just make sure after you made all your formatting adjustments,
you right click it come and select set as default text box.
I will delete the shape.
I will come and grab another text box insert and if I type my name you can see
that that red formatting plus the century gothic now comes in exactly as I
wanted it.
So that's how to replace all the fonts on all of your PowerPoint slides and what
to look out for.
You want to watch out for your charts and you want to watch out for your default
formatting.
If you are new to our channel and want to keep up to date on our latest
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just look for the links directly beneath this video.
This is Taylor from Nuts and Bolts, Speed Training,
and I'll see you at happy hour.