If you're a business owner, and you're considering switching
from the Microsoft world or another business ecosystem over
to the Google workspace platform, and you're wondering
what's useful in the Google world that's going to do
something special that Microsoft or other people can't do? Well,
I'm going to introduce with you some of the AI and machine
learning features inside of the Google world, we are going to
help you and your business move a lot faster.
My name is Pete Moriarty and I have been consulting to and
working with 1000s and 1000s of small business owners for over
10 years on probably over 15 years now. And we have helped
many businesses 1000s of businesses switch into the
Google ecosystem. And were the top Google partner in Australia.
And what we do is help businesses make the switch into
the Google workspace platform for their business. But we also
help businesses get the most out of the platform as well once
they're on board. And many businesses when they're making
the switch from other platforms to Google, now really surprised
by the amount of smarts that Google has in the AI and machine
learning areas, which will help you with your day to day
productivity, working with documents, working with files,
and just really helping your team to save time. And that's
really what Google is all about. They're about organizing
information. That's their mission statement of the
business. But in a productivity sense, in a business, Google is
all about saving time. And so I'm going to take you through a
couple of features in Google's workspace platform that really
help you and your team save time. And this really, to me
leaves the Microsoft ecosystem absolutely in the dust because
these features I rely on every single day. And I know my team
rely on to be more effective and efficient as well. First up,
let's dive into Google Sheets. Now in the old days, Google used
to get a bad rap about sheets and about their document formats
about being too basic. And they didn't have all the same
formulas inside of Google Sheets. But now Google Sheets is
an absolute powerhouse. There's macros, there's live data that
you can pull in from the internet, you can pull in live
currency conversion figures, and all those kinds of things are in
there. But some of my favorite features that have come down
into spreadsheets are actually the ability to automatically
gain insights via the Insight feature. And clicking this one
button inside your Google Sheet is going to allow you to
immediately have suggested charts, it's going to give some
suggested data analysis for you, it's even going to allow you to
ask natural language questions of your data if you wish, and
then have them answered back to you. Now Google have not yet
enabled voice for these. But I've got my kind of Minority
Report thinking mind on that it's
only going to be a matter of time before Google integrate
voice into their spreadsheets, which means that you will be
able to just speak to your spreadsheet and ask it for
information and insights and your data. And it's going to
speak that straight back to you. And so being able to use those
natural language terms to interact with our data really
allows us to interface with the information in a much more human
way rather than us doing all of the legwork. Like if you imagine
us, you know like driving a car or operating machine were the
ones who have to like turn the screwdriver and you know, steer
the steering wheel. This is now a spreadsheet and a data set
that is coming alive and starting to automatically give
us insights without us having to drive that. Now some of these
smarts extend to not quite so much on a technical basis, but
ease of use in Google slides as well. Now, for many people
who've made the switch into workspace, they still are making
use of maybe Keynote or PowerPoint because of some of
the features that are in there. Or maybe they just haven't given
slides a good go. Some of the features I really love about
Google Slides, or the ability to have a collaborative q&a Live.
Now, that's not an AI feature. But that's a really great
feature when you're working with a live audience. And it's only
possible because Google Documents live online, and they
live on the internet. And so that public q&a is such a
beautiful feature to use as a presenter myself, but one of the
things I love when I'm actually creating my slide decks is the
automated suggested color themes and other color profiles that
show up automatically in slides. Some of the ability to link
slides between different data sets or link slides between
different presentations means that I can have one template
presentation with a bunch of data that is then fed into
different individual slides and different individual
presentations. Maybe I've got one slide that I'm often
updating, but I've got about three different presentations.
Because I'm taking the same piece of content to different
audiences, I can link the slides and actually just update them
all in one place. Now, that's not an AI feature in itself, but
the theming and the suggestions that show up in the slides,
insights pane allow us to easily update our presentations in the
most efficient way. Next up, let's move over to email. And
one of my favorite new features in the last five years of Gmail
is called Smart compose. And what smart compose does, as I'm
typing an email, it starts to actually help type out the email
for me. And this is absolutely brilliant, because as I'm
writing a sentence, if I would like to accept the automatically
suggested text, I just hit the tab button, and it's
automatically going to pop across there for me. Now this
works in your Google documents as well, automatically composing
and automatically grammar checking as well. That's all
coming to right across Google's documents. But the thing I love
about this in email is because now Google have told us that
over 20% over emails over 20% of all emails sent on the Google
platform and are using some form of AI in there. And when you
think about it, you know, many of us in business, particularly
in the small business space, and now using voice notes, where
maybe using WhatsApp or messenger and text itself and
actually typing out text is probably going to be happening
less and less, we're finding our team do more meetings, and more
talking to each other, particularly working in a
geographically dispersed team. And then they would normally do
you know, sitting in an office, kind of like typing out emails.
And so little features like smart compose mean, there's less
manual writing time. And I'm always a fan for that. The other
thing is, over time, email itself,
I suspect, we'll go the way of fax machines, it's a more formal
way of communicating in written word. But you know, it's maybe
not that appropriate for a more collaborative workspaces these
days. And so we're finding task management systems like a sauna,
you know, we can easily keep up to date with everything that's
happening in a business in conversation style. And we have
instant messaging applications like Google Chat and Microsoft
Teams that allow you to chat in real time with your colleagues
and jump into a meeting if you need to have some face to face
time. And so I would say that over time, emails are going to
be happening and moving along less and less as we move to
tools like live chat, and Facebook, messenger and WhatsApp
and other ways of doing business. Finally, and I
mentioned this one earlier, right across Google's ecosystem,
they're actually bringing in an AI and machine learning based
grammar check. And so previously, there were options
to do this via third party plugins, Google and are building
this right into their composer. And so what that means is that
anytime that you are creating texts, Google has an automatic
grammar check that is there. And it's using all of their
phenomenal natural language processing, and AI based tools.
Now all of these are available for anyone using a Google
workspace account. Some of these features are also available for
personal Gmail accounts. So if you want to go and try it out,
you can absolutely try them out on a Gmail account. But if
you're interested in Google workspace, or you maybe you're
already a Google workspace subscriber, and you want to get
more out of the platform, well, we can help you. We are
consultants who help small and medium sized business owners and
their teams as well as large organizations as well get the
most out of the Google workspace platform. If you've already
invested, we'll help you to realize the value of your
investment. Or if you're someone who's considering a switch to
the Google world, we can help you migrate your data project,
manage the whole process and help you and your organization
make sure that you have a great success with everything, Google.
If you're interested, jump on the links below. And you can get
in touch with our team. And if you're already a subscriber, you
might be interested in our transfer in offer which gets you
a bunch of free perks, some free support from our team, and an
amazing training library or videos for your team on a
complimentary basis. Jump onto the transfer in offer if you're
already a subscriber of workspace and I'll see you on
the other side.