microsoft teams has so many different features and settings that sometimes you might not know that
there are certain things you can do in microsoft teams that are really cool and in this video we're
going to look at eight of those cool features now if you like tips on teams and that sort of
thing subscribe to the channel because i do have a number of videos on the channel on how to use
microsoft teams but in this video we're going to look at eight mysterious little features that i
think you're going to really enjoy knowing about for tip number one we're going to look at how we
can add some visual appeal to our team site by putting some emojis into our channel names
so i'm going to go to my coastal hiking club and i'm going to add a new channel
i'm going to create a new channel and let's call this channel food we're going to bring
some food supplies on our trip and i want to make this a little bit more visual well if i
hit the windows key and the period it's going to allow me to bring up the emoji menu
and the emoji menu has a lot of different options especially on windows i can search for something
so let's search for something like i don't know if there's marshmallows here no maybe not so let's
go ahead and look for just a generic food icon or emoji here and we'll say okay we're going to
bring some bananas with us on the hike so now you can see that i have a much more appealing
visual display i have the food supplies and i have a little banana here oh bonus tip tip number 1.5
you can also make it a private channel from here but what i'm going to do here is add this channel
in now there is something to be cautious about here so once this channel is added in it's a
little bit more visually appealing maybe i would choose a darker emoji here so you can see a little
bit better but let's add another channel in here and there's a little bit of a challenge that we
have in here this time i'm going to use the windows period key to bring up the emoji menu
and i'm going to bring up something such as hiking pools okay so put in hiking poles
we'll just do hiking so here i'll do the boot for hiking and then i will put in something like uh
hiking pools hiking poles now when i put this in normally what you would expect to see
in the behavior of a channel is that the channels will be arranged alphabetically but you'll notice
here that h comes after f y is hiking poles in in front of the food supplies it's because of the
emoji emojis themselves have a sort order to them and it's very difficult to know what that sort
order is so one of my recommendations is if you're using emojis in the channel names to add visual
appeal that you put the emojis at the end of the channel name not at the beginning tip number two
so when i go into my meeting here if i want to go into a meeting you'll notice that underneath the
channel i can meet now or i can schedule a meeting those are great options if i need them but i can
get more options if i go to calendar if i go to my calendar and underneath new meeting use the
drop down menu here i can schedule a meeting in the same way i could within the channel
but notice i can also use a webinar or a live event what a webinar will allow me to do is put
in the same information that i might have in a regular meeting i can make it reoccurring i can
do all sorts of interesting things but it also generates a registration form for the webinar
so this is a great way to collect information from participants before the meeting occurs
and to customize that registration form so we'll close this one down the other thing that i can do
is i can go into scheduling a meeting i'll just discard this meeting and i'll go in schedule
a new meeting but this time i'll choose a live event like the webinar the live event allows me
to invite people in but with the live event i'm allowing external access to external presenters
that's one of my options as well so one of the things that i recommend tip number two
is if you're scheduling meetings consider using the calendar to schedule those meetings
rather than go into the channel itself and schedule the meetings tip number three tip number
three has to do with calls so if i click on my calls icon you'll notice that it'll come up with
information about different calls that i've had missed calls people that i can call within my team
and down here where it says don't forward i can go into more settings for don't forward
underneath the don't forward i can go into forward to voicemail and then i can go into the settings
here and what i can do is set up the voicemail now you'll notice here that if i go into configure
the voicemail it's going to give me a number of different options i can record a greeting
i can even go in and i could type in a greeting and have it do voice to text
in order to play that greeting when somebody comes into voicemail so in my case if i do recording a
greeting it'll bring up a keypad so it'll bring up a meeting but it'll be just like a regular
phone to listen to your voice messages you can see that it'll ask me questions
to change your personal greeting now underneath here i have my keypad selected to repeat this
and i can go in and i can create a voicemail using the prompts that you're hearing in the background
tip number four has to do with files underneath files you'll notice that i have microsoft teams
in the onedrive here i can also go and add cloud storage when i go to add cloud storage you have
a number of different vendors that i can go a great one would be for example dropbox if i have
shared files on a dropbox account and of course google drive is very important especially if you
are in academia a lot of a lot of people use google classroom information so you can use
those different cloud providers in addition to the microsoft onedrive tip number five has to
do with chat underneath chat you can see that i've had a conversation here with diana prince
now this would apply to a conversation that i'm having now or a conversation that i've had in the
past but let's say i want to have a conversation with diana prince who by the way is wonder woman
so if i go here you'll have this icon to break out the chat so underneath the chat here you'll notice
this is now a floating box so i can do this with multiple participants and have a broken out chat
window for each of them this makes it a lot easier to organize my chats and have multiple chats going
all on at once tip number six has to do with sound if i hit the ellipse up here on next to my name
and go into settings when i click on here you'll notice i have a lot of different options and if i
go to devices you'll notice that i have a custom setup you can see the microphones and such that
i'm using here you can do a test call but here's a very interesting feature high fidelity music mode
so for example i've just started a podcast called the learning learning mindset and the learning
mindset podcast i'm hoping to at some point talk to people that are involved in the research of how
we learn and how we can help people learn better it's more of a podcast but anyways what i want to
do when i'm interviewing those is if i have a teams meeting and i want to ensure that i have
the best quality audio i can turn on high fidelity music mode and then it'll actually go in and i can
put echo cancellation in there as well now i do need to test this a little bit more but this is
a feature where i can put high fidelity music mode into microsoft teams to get better quality audio
for tip number seven i'm also going to use the ellipse next to my name and i'm going to go to
keyboard shortcuts you can see that there are a number of keyboard shortcuts that i can use
in windows and this is a little bit hard to print because there's no option to print it so what we
can do is i have a software that i use called snagit that allows me to do a scrolling capture
but if you don't have software that does a scrolling capture you can always go to the
c shortcuts for all platforms and this will bring you out to the website that contains the
same information and then on this website here you can print this out you can see that you've
got all of the different shortcuts for teams for windows as well as mac this is actually pretty
handy if you happen to be say running a meeting and you have some participants that are on mac
some participants that are on microsoft windows then what you can do is you can
direct them to the appropriate url for their shortcuts tip number eight is about finding
resources that you might need so say for example i have this coastal hiking club i want to go in and
i can put tags on this particular event notice here that i have somebody has already tagged in
here in this case here i've got a hiking tag and bruce wayne likes tight hiking i could go
in here and do other tags in here so for example i could create a new tag here and let's say this
is somebody who's maybe a specialist in water for outdoors so somebody who knows how to make sure
that we're purifying our water making sure it's good i can say uh you know this is about water
not making it too complex here and then i could say let's say i'm an expert in this area so i
can put my name on here and now i've created a tag so you can see here i've got a tag assigned to me
i'm the water for the outdoors and there's a tag assigned to bruce wayne
where he is the person that talks about hiking at this point it's not as it's not that exciting
but the more you tag things the more useful it becomes there's another tool called viva for
insights but that's beyond the scope of this tip tip number eight you can tag your resources
in order to find them better i also have a lot of different tips for working with microsoft
team meetings so watch for those videos on the eight tips for microsoft team meetings and there
you have eight cool tips that you can use with microsoft teams and which one was your favorite
i'd really like to know did you already know about these different settings and features
or is this something where you've discovered something new that you're now going to use in
your own team's environments thank you so much for watching subscribe like and do all those
youtubey things really appreciate it take care oh and share with people that's super helpful
if you want to help out the channel i really appreciate that we'll see you in the next video