Time's over here just like and like our videos, and do you want to learn
how to manage your Zoho one application? Well, in these tutorials, we're gonna
show you exactly how you can do that and the most important ways to go about managing it.
In this tutorial, we're going to show you how to create groups in your Zoho one application.
So let's log in and get started. Alright, now that we're logged in, let's go ahead and head
over to our settings tab over here in the top right, we're back at the dashboard here,
we want to go down to groups over here, and we're going to add in a new group. Now, a group
is just a collection of individuals that can be associated to any given group. So for example,
you could have human resources, you could have maybe a fun committee, maybe something else,
and we are going to name it the Human Resources Group. And it's going to be hr@demo2.clientric.co.
So that's the overall email address, we're going to say all things human resources related.
Now, we can say that this is a collaboration group. So user can belong to multiple groups,
or it could be a department. So that means a user can only belong to one group. So for example,
if you are part of the engineering department, maybe you're part of the marketing department,
you can split it out in that way. And that's going to allow you to track it even better. So in this
case, we're just gonna leave as a collaboration group, because maybe we want different people to
be part of the Human Resources Group from around the organisation, maybe you have some managers,
maybe you have some sales leaders, whatever it might be that you might want to be a part of the
Human Resources Group, just so that they can maybe interview and be a part of those emails when they
do come in if they need to. So we're gonna have the moderators down here, we're going to search
for user one and members is going to be user two. So these are the two users in that group, because
user one is already a moderator, we selected that user over here, we don't need to select them over
here again, as well. So let's just click Add there. And that's going to create this new Human
Resources Group. Now, this is also an email group. So if anyone were to email hr@demo2.clientric.co,
if you do that right now that it would go to an actual email address, so this is now a group email
address for anyone who is associated with it. Now we have two users here that are associated to it.
And then that is pretty much it for this group. And we can also manage your email address. So just
like any other user, we can add multiple emails to it to say that this is all part of the exact same
thing, adding an aliases and things like that we are allowed to do that, we can also convert this
to a department. So if that were the case, we want to select myself or user one as the department
head and then we can convert it. So it's another way to go ahead and do that we can also delete the
group. And we also have conditional assignments over here, just like before with the users in
their access. So we can assign apps that way to that user group, then we also have security
policies. Right now we have a default policy which is not configured. So we have to go in
and configure that or add a policy so we can go in add policies, we do not have any policies right
now. But we can also remove the group from policy as well. We also have mail settings over here,
if we do want to decide on any of these items with it spam options, delivery options, email policy.
We'll dive into this a little bit more when we get to the Mail section. So keep that in mind. We also
have notifications over here. So you can notify moderators, when an email is held for moderation,
you can notify an author when the email is rejected. Notify moderators after an email
has been approved or rejected or suppressive mail notification or member addition or
deletion email. So that's good to know as well, you just have some control over here,
then we have the anti spam, which is filtered by email. So you can select specific email addresses,
that would not be spam. So these are whitelisted email addresses coming in that will never be
caught. So keep that in mind. So we can filter by allowed email, allowed domain, blocking email,
blocked domain, anything like that. So emails sent from the blocked domain will not be delivered
and email sent from the blocked email address will also not be delivered. So you can ignore that. And
then we have allowed domains of email sent from the allowed domain list will be delivered. And
then we also have allowed email, so email sent from the allowed email will also be delivered.
So you can go through you can add in allowed emails or blocked domains or whatever it is here.
And that will allow you to control in a bit more granular detail about who can and who cannot send
emails out. Lastly, we have access control over here. So who has permission to send emails to the
group directly, everyone, organisation members, group members, only moderators, most cases,
you're probably just gonna want to say everyone, but you do have the option to restrict it to
organisation members only, to group members only or only moderators. So you do have fine granular
control there as well. And you probably won't need it, but it is there in case you happen to
have to use it. So keep that in mind. And we can always add in more users over here. Again, there's
a million ways to do things in Zoho so keep that in mind that there's multiple ways and this is
how we'd add more users there as well. That's it for groups is relatively straightforward.
We just basically created a new account a new user so to speak, and we can manage it directly
like we can In a user is just now a group and we can assign users to those groups. And I hope
that's been helpful. Make sure you subscribe to our channel below. And if you're watching this
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