so there are a wide variety of project management software out there and it's normally quite
difficult if your team to pick the right one because there doesn't seem to be many variances
between all of them so in this video we're going to help you pick the best project management
software that we believe will help you to excel with your team and scale as you can imagine all
of the tools that are listed in this video will be linked below as well as in-depth guides on all of
them to help you really dig a little bit deeper because that research Port part of this is so
fundamental whether you've been assigned the job of going to find a project management software in
your team or whether you're looking for yourself to get a head start this is going to be really
important that research phase so if you're new here welcome do subscribe and check out tool
finder if you're in Hunt for any productivity tools that'll be listed below so as you can
imagine uh there are a wide range of tools and the first one on our list is called monday.com now for
those who don't know monday.com is probably one of the longer standing productivity applications for
project management and it has been in the market for some time now as you can imagine what it does
quite well is it's quite a flexible tool but what they've done recently is begin splitting their
product out a little bit more so in this video I'm referencing something called monday.com Work
Management but there's also two other versions of monday.com now and it seems to be growing the
other one's called Dev and the other one's called sales CRM and they're more specific
experiences for developers and for those who work in sales and maybe marketing who want to capture
the CRM process and system and they're essentially really fine-tune solutions for monday.com but this
version is much more open plan in terms of getting you started with all the features to get you
moving in terms of General project management so monday.com work management system is really like
many of the project management systems it's got a wide range of views that are really flexible and
a bunch of templates to get you started it really is I guess a more generalized project management
system and you may have seen the ads maybe even before this video because it's widely popular in
terms of their marketing and their efforts well largely the application has expanded much more
since I last checked it out with automations and Integrations being part of the experience allowing
you to save time doing small things that you do typically every day and Monday with automations
and a bunch of Integrations over 200 apps and Integrations live on their Marketplace which
mean you can connect it with a wide range of apps and it's seemingly like they're growing
this experience out even further largely if you're looking at monday.com it's because you're looking
for an allrounder and that's what I probably say out of all this list this is one of the most or
best all-rounders for project management so number two is base camp and for those who don't know base
camp is developed by a company called 37 signals and it has been again on the market even much
longer than monday.com and what I would say is it's a stellar application if you work remotely
and asynchronously as a team and the reason why I recommend it is because it really does endorse
those uh more asynchronous communication aspects like leaving threads for people to follow up on
in their time and it promotes states of deep work so it doesn't necessarily always have you
realtime communication a bit like slack or some of the other list options in these ones because
what it does is it wants you to be a little bit more respectful of other people's time this works
really well for remote teams even hybrid teams that want to be able to communicate in a slower
fashion but in a much more robust fashion so that employees can have that Focus time on actual work
with less meetings so Bas Camp has a bunch of features that are very impressive they've got for
example campfire so you can have that real-time communication message boards to-do list schedules
and it also help you to organize your own schedule ahead and it has some project management elements
maybe not as much as some of the other options on this list but largely there are abilities to
manage things like card tables and also some newer abilities that allow you to manage and triage but
also see a timeline of your projects coming up so basic Camp's quite an expansive tool but I would
probably recommend it it's the best one for async and remote teams out there again it's a very they
have their own theories and Concepts inside this application so it's important that you align with
them before you dive in so the third option on our list is really popular with marketing and sales
in particular and it's called Reich now Reich is it's not going to look as snazzy in my opinion as
monday.com and base camp but it does look and work functionally well it's actually owned by a much
bigger company now who purchased it for for over 2 billion a couple of years ago and that company is
called Citrix systems now largely this application is really popular with marketing and sales teams
because those who may work in Creative agencies or uh client facing teams what they can do with
uh Reich is essentially organize all their work but even be a lot closer to the image proofing and
feedback process that typically goes on with those client-based activities so if you have
something like an image that you want to prove for social media you can post in the comments and
get real granular detail breakdown on what uh the issues that you need to fix in on those image are
and that's not just good for images it's good for files and a lot of teams really really like that
for the file management aspect and there are a bunch of typical things that you would see inside
of a project management software but one Gant chart is very traditional in terms of its setup
and on par in terms of its function with apps like team Gant and Gant Pro so if you're somebody that
wants a all round project management tool that done have some Advanced Gant abilities then this
is going to be a neat tool for you there's also functions inside of the more pricey options for
managers that allow you to do workload management and this is great for scheduling people's time
making sure they're not overwhelmed by the jobs they have at hand this is great for managers and
as you can imagine uh in agencies that's perfect for time based allocation so I would say Reich
again is a great allrounder they also have some additional abilities like add-ons for marketing
insights as well that marketing teams will really like too so again much more of an allrounder but
popular with marketing and sales teams next up is s s has been on the market for some time and
it was actually created by one of the Facebook co-founders and uh naturally it has been growing
for over 10 years maybe even 15 years now and it's really popular with product teams creative teams
and it teams that manage operations and that's because it's a great allround experience in
terms of what I would say is is a little bit like Trello which we have list actually next up is it's
an all around experience but one that you don't don't need as much education to get started in my
opinion so for example with monday.com and clickup I would say there's a little bit more education
needed for these type of applications but with Asana it's much more approachable in terms of
getting your team on board so at the same time you have boards and timelines you can manage your own
productivity inside of assana and there are a wide range of features that keep quite clutter-free for
organizing your work there's also on the free plan uh to get you started over a 100 Integrations to
get you going which is decent and the workflow Builder will give you loads more abilities when
you upgrade to premium for your team so it's well worth looking at if you want an allround
experience there is much more approachable and popular with those product operations and it
teams that just want something that is probably approachable and easy to get on with next up is
Trello and Trello has been acquired by atlassian which happened Fair few years ago but at the same
time it is probably one of the best can band based experiences on the market it has some more power
features recently with features like power up and Butler inside of the pro account which gives you
more abilities to add things like custom fields and get actions done with them which is nice for
setting up automations and processes the plug-in store is also quite widely available now which
means you can get a wide range of plugins that either Trello build or people externally build
too things like card snooze readme pom Morell for using Pomodoro timers and Trello have extended
beyond the can ban experience to liks of timeline calendar view and table view as well which means
that they have much more opportunity in the future I typically always recommend Trello for probably
around 20 to 50 people because it's really approachable and quite easy to use to be honest
number six is clickup and clickup is very similar to monday.com it's quite like expansive for those
who want to use it meaning there's quite a lot of flexibility and setup time but it's one of these
ones that has almost every feature you can think of inside of it and I would say even slightly more
than like a monday.com when you compare the two you look at clickup and it has more abilities
inside of it so for example they have documents whiteboards which is a function that is separate
in monday.com called work canvas it's a separate application that you can combine with monday.com
but just slightly separate whereas clickup has whiteboards and it also has a range of other
abilities like chat which means you can set up realtime chat in the different projects and spaces
that you create which is perfect for aligning the team on a particular type of topic so I would say
that clickup is great for those who are willing to set things up and going with sort of a really
flexible allround application and they're willing to learn from it because I think once you learn
it and adopt it it's actually very very powerful clickup has also got a 3.0 version which in 2023
has been launched but it's been growing quite rapidly and a lot of people are finding that
they're wanting to replace a lot of different parts of their text stack inside a clickup which
is becoming much more common in the productivity space that's for sure number seven is smart Suite
now this one is a fairly new one to the list and um it reminds me a lot of if sort of like clickup
and the likes of air table had a baby it's sort of a combination and it's a records based project
management system so for example you get all of the features as part of your uh sort of getting
started experience which is great so you get the wide range of views that they have including
dashboards which are typically unlockable you can unlock them in the more premium pricing options
of some of the other apps that we've talked about like I believe monday.com lock them under certain
pricing so you get that and you get a lot of other views as part of the free plan which is good but
the pricing begins when you hit a certain record amount so if you add like 500 records for a CRM
You're Building then it's going to move over to a paid quite quickly so it's important to be able
to evaluate whether the application is better for you because you've got lots of Records or you got
less records or you're inputting stuff and it basically means just items that you add to the
system now I really liked it when I checked out smart site because there's collaborative
in terms of the way that you can set things up there's loads of different solutions that
you can build that's how they sort of Define how you create things inside of smart suite and it's
really powerful like the customization is really really good little bit like air table and it has
that slight structure like clickup which a lot of people will find beneficial there are features
in this application like for example uh guides so that when you join a new solution there's a guide
for your team to follow it and understand what it's about and also I found that it was quite fast
on all of the devices that I tested it on which I wasn't sure whether would be the case because
it's quite record based and obviously loading lots of Records might mean speed is a compromised but I
was very impressed with it at the least so smart site blend between air table and clickup so next
up is coder now coder is a really powerful document based project management software
and what I mean by that is it sort of looks like Google docs on steroids you can create a document
and inside those documents you can add in page templates which you can create whatever you want
you can manage a project in there you can connect things up between pages so it can be anything from
your road map to all of your sales CRM it really is up to you but kod have done a really good job
with AI in helping you set Pages up really fast and there's also formulas and packs which are
going to save you a bunch of time connecting popular Integrations now this is really very
similar to likes of notion it a build your own productivity setup but I think that it's slightly
better in terms of the formula and functions than you would get on something like notion because I
feel like the optionality and the power behind it there is a lot more once you learn it there's
actually somebody in the productivity space called the coder guy who does a fantastic course called
Koda school which I will link below in but Koda is impressive for those formula and packs and if
you're willing to give it a go and uh build your own setup then I would probably recommend Koda
because it is uh really nice and it's approachable like documents as well so it's great for team Wiki
management and knowledge there too so next up is smart site and again a great all around project
management software and if you follow Formula 1 it is uh McLaren f1's sponsor well at least of 2023
so you may have seen it on the side of the car and be like I've seen that somewhere essentially smart
sheet wants to be a all around project management software sort of very similar to Reich in a sense
it allows you to build a great structure in terms of all of the different lovely views like
grid view Gant view card view calendar view and basically there's a few abilities when it comes to
dashboards as well there's also something called work apps which essentially help you build custom
experiences for each department so instead of getting a software for each department you could
build one that's better suited and more scalable for those type of teams and I think I've been
reading a lot of reviews about it a lot of people saying that this is been really helpful saving
time at setting up with their team and finally on our list is notion notion has been on the market
for some time and it is growing in popularity it's also got a new notion projects area which allow
you to set up combination of tasks combination of projects and weave them all in between each other
now notion does have some great templates that are going to save you time in terms of building the
perfect workspace for you and your team but to be honest it's going to take a little bit of time to
get used to because it just needs some education to get started it's not as approachable as some of
the other traditional project management software tools like monday.com which are already pre-built
there are some pre-built elements like the templates but it's not necessarily going to
educate you how to utilize all of those and how they all connect notion is made up of databases
and also naturally pages so you have to sort of build them customize them to yourself a little bit
more but to be honest the projects uh database and the one they hook up with tasks is actually going
to save you a lot of time because it's already PR well built but you're going to have to customize
it a little bit further if you want those detailed granula customizations for your team so what's
nice about notion as well is they're investing a lot in the AI side of stuff there's a feature
called Q and A which allows you once activated to scan the entirety of your notion account and
get answers and a lot of people have been using notion as a team Wiki but largely this is very
similar to Koda to build your own productivity environment but is also great for individuals
that looking to organize their own productivity alongside their work and have them fairly close
to each other not a traditional project management software but one that is growing in the market so
hopefully this was useful if you're in the hunt for more traditional options I would probably go
with the likes of monday.com SAA Reich Trello even clickup but I would say the other options that are
slightly stranger or slightly more different in this list are the likes of base camp smart Suite
Koda and notion and all of these options are very interesting but it's well worth reading all our
reviews on tool finder to hunt down the right one for you so hopefully we gave you the insights that
you need to know about choosing your next project management software let us know in the comments
below which one you went with we'd love to hear but in the meantime if you want to dive over
to any productivity tools even your own personal productivity tools jump over the tool finder and
I'll see you in a future video jio thank you very much for watching this video If you enjoyed it you
can check out another video here on YouTube diving into productivity tools but if you did want to
you can jump over to tool finder to discover any productivity tools which will be linked here as
well we have a resource of over 250 productivity tools and growing and naturally there were reviews
insights and much more so do check it out below but thank you very much for watching this video